Job DescriptionKey ResponsibilitiesProject Controls & Forecasting- Develop, maintain, and update project forecasts, tracking budgets, expenditures, and schedules for capital projects.
- Monitor project financial performance against planned budgets and timelines, identifying and reporting on variances.
- Support project managers with data-driven insights for schedule adjustments and resource allocation.
- Contribute to monthly and quarterly reporting cycles, ensuring data integrity and clear communication of project status.
Capital Investment & Fixed Asset Controls- Assist in maintaining accurate fixed asset records for capital projects, ensuring assets are properly tracked, placed in service, and documented in accordance with internal policies.
- Reconcile project-level data with CIP and fixed asset records to ensure alignment between project execution, capitalization, and reporting.
- Partner with cross-functional teams to resolve discrepancies related to capital costs, asset attribution, or project closeout documentation.
Incentive Program Management & Compliance- Support activities related to participation in incentive, grant, or reimbursement programs tied to capital projects.
- Track eligibility requirements, milestones, and deadlines to ensure continued compliance with program terms.
- Coordinate cross-functionally to gather required documentation, project data, performance evidence for funding disbursement requests to regulatory entities.
- Maintain comprehensive records to support audits, inspections, or verification requests.
- Collaborate cross-functionally to gather project data, performance evidence, and cost substantiation.
Scheduling & Coordination- Support development and maintenance of integrated project schedules that align financial and operational milestones.
- Assist with coordination of interdependent project activities, ensuring schedule alignment across departments.
- Contribute to project risk assessments and recommend mitigation strategies related to timing or compliance.
Process Improvement & Reporting- Identify opportunities to streamline forecasting, documentation, and compliance workflows.
- Develop and maintain templates, dashboards, and tools to improve transparency and efficiency in reporting.
- Support continuous improvement of project controls processes across the capital projects portfolio.
Education & Experience- Bachelor's degree in Business Administration, Project Management, Accounting, Engineering, or related field.
- 5 years of experience in project controls, compliance, or capital project support.
- Experience with ERP systems such as SAP or Oracle is preferred.
- Experience with data analytics and business intelligence tools (e.g., SAP Business Warehouse, SAP BusinessObjects BI, IBM Cognos BI, Oracle Discoverer) is preferred.
- Familiarity with incentive or grant program administration is preferred (e.g., utility rebates, government incentives, or capital cost-sharing programs).
- Strong proficiency in Excel and project scheduling software (e.g., MS Project, Primavera, or equivalent).
- Exceptional organizational and documentation skills with attention to accuracy and deadlines.
- Excellent communication skills for cross-functional collaboration and external liaison work.
- Analytical mindset and ability to synthesize data into actionable insights.
Working Conditions- This position is primarily performed in an office environment. The role requires extended periods of sitting at a desk and working on a computer. Standard office equipment such as a computer, telephone, and printer are regularly used.
Safety RequirementsAll employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.
Quality and Environmental ResponsibilitiesDepending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.
