Summary:
The Project Controller supports the project management teams by utilizing company tools and systems to monitor and maintain the health of projects and ensure proper invoicing practices.
Responsibilities:
- Proposal Document Review: Ensure all project initiation documentation is accurate and complete.
- Project & PIC Set-Up: Initiate and configure new projects, ensuring all details are accurate and aligned with organizational standards.
- Project Folder Review: Ensure all relevant documents are saved in the project folder. Ex: Proposal, Budget Tables, MSA/PO, NTP, etc.
- Resource and Forecast Trackers: Maintain accurate tracking of resource allocation and personnel forecasts.
- Invoice Management:
- Generate, review, and adjust invoices in alignment with project progress.
- Coordinate invoice pre-approvals and client uploads.
- Prepare and manage client required documentation related to the invoice.
- Send invoices and follow up as needed to ensure timely payments.
- Project Tracking & Reporting:
- Create and maintain reports on budgets, margins, invoices, and overall project status.
- Review aging reports to monitor outstanding receivables.
- Assist in the creation of Change Orders and ensure all updates are accurately reflected and properly aligned within systems.
- Participate in regular project health and invoicing meetings with Project Managers.
- Escalate any project related issues to Project Managers.
- Project Closeout
- Close projects in systems.
- Ensure all project related costs are entered.
- Archive job folder ~90 days.
Required Skills and Experience:
- Strong analytical and organization skills
- Excellent communication and interpersonal skills
- Great attention to detail
- A high aptitude for learning and retaining new knowledge
- Strong sense of self-management and independence
- Knowledge of project life cycle phases and contract management
- Able to work independently and with the team.
