Job SummaryUnder general supervision, provides budgeting, financial analysis, reporting, and administrative support for assigned projects, programs, profit centers, and cost centers. Works in a cross-functional team environment with Program Management, Finance, Accounting, Purchasing, Quality Assurance, and technical organizations to support financial planning, cost control, funding visibility, revenue planning, program reporting, deliverable tracking, work authorization, pipeline management, and program documentation.
Follows established policies, procedures, and standard practices to ensure financial planning, cost control, reporting, and administrative activities are completed accurately and on time. Maintains the confidentiality of sensitive financial, employee, and program information.
DUTIES AND RESPONSIBILITIES- Supports program managers and project teams in planning and budgeting work; tracking incurred costs, labor hours, anticipated future spending, funding, revenue inputs, and projected profit margins.
- Prepares and maintains budgets, forecasts, cost reports, revenue inputs, financial analyses, and related reporting for assigned projects, programs, profit centers, or cost centers.
- Supports the collection, validation, and maintenance of revenue inputs used for forecasting, financial planning, management reporting, and profit-center performance analysis.
- Assists with maintaining work authorization documentation and related records, including tracking authorization status, updates, approvals, and alignment with applicable budgets and funding.
- Assists with maintaining project and program pipeline information, including updating pipeline records, tracking anticipated work, collecting planning inputs, and preparing pipeline reports or summaries for management review.
- Assists with monitoring actual costs, labor charges, charge accounts, budget availability, funding authorization, commitments, and procurements for financial reporting purposes.
- Performs cost, hours, funding, revenue, and variance analyses. Helps to identify trends, potential issues, and data discrepancies and escalates findings to program management or finance leadership, as appropriate.
- Contributes to the preparation of customer and internal cost, funding, revenue, financial, and program-performance reports, including supporting data collection, validation, reconciliation, and formatting.
- Interfaces with Program Management, Finance, Accounting, Purchasing, Quality Assurance, and technical organizations to collect, validate, reconcile, and report project data.
- Assists with the preparation of presentations, program reviews, management briefings, and proposal materials, including review of staffing, cost-estimate, revenue, and pipeline inputs.
- Responds to routine and moderately complex inquiries from employees, managers, customers, and external parties regarding financial and program information while protecting confidential and sensitive information.
- Assists in developing and improving procedures for project-status reporting, work-in-process valuation, deliverable tracking, work authorization maintenance, pipeline reporting, and financial performance measurement.
- Performs other duties as assigned or required.
Job Qualifications- Typically requires a bachelor's degree in business administration, finance, accounting, or a related discipline, along with three or more years of related experience in financial analysis, cost accounting, budgeting, forecasting, program finance, revenue planning, or administrative support. Equivalent experience may be substituted in lieu of education.
- General knowledge of accounting and financial-planning principles, budgeting, forecasting, cost tracking, funding management, revenue planning, and reporting procedures.
- Experience with SAP or comparable financial systems is desirable.
- Proficiency with Microsoft Office applications, particularly Excel, including pivot tables, formulas, data analysis, and report preparation. Proficiency with Word, PowerPoint, Outlook, and collaboration tools is required.
- Strong organizational and administrative skills, including the ability to maintain accurate records, manage multiple priorities, coordinate routine activities, and meet established deadlines.
- Effective written and verbal communication skills, with the ability to prepare, interpret, and explain financial and program information.
- Ability to work independently with general supervision and collaboratively in a team environment.
- Ability to maintain the confidentiality of sensitive financial, employee, and program information.
- Ability to work extended hours and travel as required.
- Ability to obtain and maintain a DOE Q clearance as needed.
