Org. Setting and Reporting
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions. The Human Resources Services Division (HRSD) provides dedicated services in support of human resources requirements of client entities, from process development through service delivery. The Division establishes and manages rosters across all job families, organizes testing and examinations, provides operational support and other advisory service for clients in the UN Secretariat for the full spectrum of their HR delegated authorities, including supporting managers and business partners in the use of affiliate personnel. This position is located in the Office of the Director of the Human Resources Services Division (HRSD), Office of Support Operations (OSO), Department of Operational Support (DOS), and the incumbent reports to the Administrative Officer in the Office of the Director.
Responsibilities
Under the direct supervision of the Administrative Officer, the Programme Officer will be responsible for the following duties: • Support the Director in the implementation of the Division's strategic and operational objectives and work plan; exchange information on behalf of the Director as required, with clients in the United Nations Secretariat, including field operations; • Review relevant documents, reports and emails; identify problems and human resources issues to be addressed and proactively initiate corrective actions; liaise with relevant parties; ensure follow-up action on individual cases; • Draft written outputs, e.g., briefing notes, talking points, presentations and substantive correspondence for senior United Nations officials on the full range of policy and practical issues related to international and national personnel in the Secretariat (e.g. conditions of service, administration of justice, recruitment, mobility and career development); • Undertake evaluation and survey initiatives related to human resources management; design data collection tools; review; analyze and interpret responses; identify problems/issues and prepare conclusions; • Provide substantive backstopping to consultative and other meetings, conferences etc., proposing agenda topics, identifying participants, preparing documents and presentations, etc.; • Provide substantive support to the elaboration of resource requirements for budget submissions and with regard to the preparation of budget submissions to legislative bodies; Administer and monitor budget implementation, as well as extra-budgetary resources, including review of agreements and cost plans, ensuring they remain within authorized levels and in compliance with applicable regulations and rules and established policies and procedures; • Provide advice on human resource issues to the Director, including on specific situations and individual cases concerning staff; • Undertake other reporting or administrative tasks as required by the Director or the Administrative Officer.
Competencies
• Professionalism: Knowledge of the United Nations System and its principal organs; knowledge of theories, concepts and approaches relevant to strategic programme planning, monitoring and evaluation; ability to identify issues, analyze and participate in the resolution of issues/problems; Ability to conduct analytical and independent research utilizing various research tools and databases; ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensures the equal participation of women and men in all areas of work. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
Education
An advanced university degree (Master's degree or equivalent degree) in business administration, management, economics, or a related field. A first-level university degree, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
Job - Specific Qualification
Not available.
Work Experience
• A minimum of five years of progressively responsible experience in programme or project management, administration or related area is required. • Experience in a front office environment, including support to a senior official or high-level manager is required. • Experience in budget planning and monitoring in human resources context in the United Nations, or a similar international organization is required. • Experience in data/business analytics or related area is desirable. • Experience supporting the field/regional operations in an international environment is desirable. • Experience with an ERP system, such as Inspira, Umoja or other similar systems is desirable.
Languages
English and French are the working languages of the United Nations Secretariat. For this job opening, English is required. French is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
Required Languages
LanguageReadingWritingListeningSpeakingEnglishUN Level IIUN Level IIUN Level IIUN Level II
Desirable Languages
LanguageReadingWritingListeningSpeakingFrenchUN Level IIUN Level IIUN Level IIUN Level II
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
• The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate. • The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. • Applicants, who successfully go through a competitive recruitment process and are recommended for selection and/or inclusion in the roster of pre-approved candidates for subsequent job openings at the same level and with similar functions, may have their application information and roster status shared with other UN Organizations. Such applicants may be contacted by other UN Organizations for similar job openings, subject to the confirmation of their interest. Placement on the roster is no guarantee of a future selection. • At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
