Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

Drive operational excellence behind the scenes to bring spaces to life.

Stanford Health Care is seeking a Program Project Coordinator to join the Activations & Operational Integration (AOI) team. This role provides critical coordination and project support to ensure hospitals, clinics, and administrative and patient care spaces are fully prepared to operate effectively from day one.

The AOI team delivers integrated project management across clinical and administrative space activations, hospital tours, and facilities governance. Standard work, proactive risk management, and cross-functional coordination drive consistent outcomes and ensure alignment between workflows, facility capabilities, and stakeholder expectations.

The Program Project Coordinator is responsible for coordinating project support activities, including workplan management, meeting coordination and facilitation, and documentation. This role is central to maintaining efficient project execution and supporting both project-level and departmental operations, ensuring seamless delivery across AOI initiatives.

The ideal candidate brings:

• 2-5 years of experience in project coordination or administrative support, preferably in healthcare
• Strong organizational and problem-solving skills with the ability to manage multiple priorities
• Advanced communication skills and the ability to collaborate across cross-functional teams
• Proficiency in Microsoft Office with the ability to quickly learn new systems and tools
• Professionalism, attention to detail, and adaptability in dynamic environments

For the complete job description, keep reading.

A Brief Overview
Under the direction of the Manager, assist managing projects and programs which support the Stanford Hospital and Clinics organization and integration of the department. Provides leadership in the areas of financial management, human resources, communications, purchasing, inventory management, and other department support. Coordinates projects and activities. Serves as liaison to customers and other departments. Strong, positive relationships required with support departments as well as with vendors.

Locations
Stanford Health Care

What you will do

• Project Coordinator: Manages reporting and ensures company resources are utilized appropriately. Manages project schedules. Coordinates departmental project activities and ensures project phases are documented appropriately.
• Leadership: Manages individual projects as they arise and provides direction regarding additional areas of opportunity. Presents results and manages/facilitates individual workshops and committee meetings.
• Administrative Support: Provides leadership and expertise of the administrative processes and flow of paperwork within Stanford Hospital and Clinics (SHC).
• Human Resources & Recruitment: Provides policy and procedure expertise as requested by the Management Team. Guarantees timely submission of evaluations and paperwork associated with the smooth functioning of personnel within department. Coordinates hiring new employees, and gives initial department orientation and reviews departmental HealthStream Courses compliance.
• Supplies and Inventory Management: Oversees equipment and supplies allocation. Facilitates periodic inventory review of all equipment and prepares appropriate facility reports as requested. Tracks and presents cost management efforts to at departmental staff meetings.
• Events Coordinator: Manages events.
• Department Support: Coordinates requests for support from departments such as communications, housekeeping and engineering and maintenance. Serves as the STAR representative, coordinating the installation and maintenance of data and phone communication. Works with representatives from those departments to insure that quality work is completed on a timely basis. Ensures that new hires have resources as needed - at the right place at the right time.
• Other Duties: Participates in projects as assigned and completes within requested timeframes. Performs other related work as assigned.

Education Qualifications

• High school diploma or equivalent required. Bachelors Degree preferred.

Experience Qualifications

• Two to five years of experience interacting with clients, customers and/or patients in a complex environment.

Required Knowledge, Skills and Abilities

• Extensive knowledge and understanding of hospital and clinic organization preferred.
• Excellent organizational and problem solving skills with the ability to prioritize multiple and diverse tasks.
• Possesses an ability to manage multiple changing priorities.
• Must be able to take direction and work effectively both alone and collaboratively with others.
• Demonstrated ability to independently seek out and obtain information.
• Demonstrated ability to exercise good judgment and use discretion in confidential situations.
• Excellent written and verbal communication skills required.
• Able to communicate clearly and maintain professional appearance and composure with all types of individuals including faculty, management staff and others.
• Exhibits a professional approach to work including a sense of responsibility for assigned duties.
• Prepares and manages accurate file systems in a manner that is consistent with standard office practice.
• Ability to utilize critical thinking skills and time management principles in developing effective work plans to achieve goals.
• Demonstrated ability and interest in learning new software programs as required.
• Intermediate level proficiency using computer software systems including Microsoft Office, Word, Excel, PowerPoint as well as other office equipment including Meridian phone system, copiers, facsimile, etc.
• Follows safety policies and procedures. Incorporates ergonomic principles in work habits.

Base Pay Scale: Generally starting at $43.77 - $56.90 per hour

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.