Job Posting Title:

Program Manager

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

The Program Manager leads the planning, execution, and oversight of strategic, cross-functional programs that support the healthcare system’s mission and operational goals. This role manages multiple related projects, ensuring alignment with organizational priorities and the delivery of measurable outcomes.

The position works closely with project managers, clinical and administrative leaders, finance, IT, and external partners to ensure programs are delivered on time, within scope and budget, and in compliance with applicable regulations and internal policies.

Purpose

The Program Manager leads the planning, execution, and oversight of strategic, cross-functional programs supporting organizational priorities and operational goals. This role manages multiple related projects, coordinates resources and stakeholders, monitors program performance, and ensures successful delivery of program objectives and measurable outcomes.

The Program Manager reports to a Director or Senior Director and partners across clinical, administrative, finance, IT, and external teams to support effective program execution, risk management, compliance, strategic alignment, and continuous improvement.

Responsibilities

Leads Program Planning and Execution

• Develop and maintain comprehensive program plans aligned with strategic goals.

• Define program scope, deliverables, milestones, and success metrics.

• Coordinate cross-functional teams to ensure timely execution.

• Track progress and adjust plans as needed.

• Ensure alignment with organizational priorities and leadership expectations.

Manages Stakeholder Engagement, Communication, and Reporting

• Build and maintain strong relationships with internal and external stakeholders.

• Develop and implement communication strategies tailored to specific audiences.

• Facilitate regular status meetings and provide timely, transparent updates.

• Prepare and deliver reports, dashboards, and presentations communicating program status, risks, and outcomes.

• Ensure alignment and transparency across all program participants.

Oversees Budget and Resource Allocation

• Develop and manage program budgets in collaboration with finance.

• Monitor expenditures and ensure cost-effectiveness.

• Coordinate resource allocation across projects and departments.

• Identify funding needs and opportunities.

• Prepare financial reports and justifications for leadership.

Ensures Program Compliance and Risk Management

• Identify and mitigate program risks and issues.

• Ensure compliance with regulatory and organizational policies.

• Maintain documentation and audit readiness.

• Conduct program evaluations and implement improvements.

• Develop contingency plans for critical risks.

Supports Organizational Strategy and Innovation

• Align programs with long-term strategic initiatives.

• Identify opportunities for innovation and process improvement.

• Lead change-management efforts related to program implementation.

• Benchmark best practices and integrate them into programs.

• Contribute to strategic planning and decision-making.

Marginal or Periodic Functions

• Participate in organizational committees or task forces as assigned.

• Prepare presentations for executive leadership or board meetings.

• Conduct post-program reviews and lessons-learned sessions.

• Support grant writing or funding proposal development.

• Mentor junior staff or interns on program management practices.

Knowledge, Skills, and Abilities

Organizational Agility

• Navigate complex organizational structures and informal networks to accomplish objectives.

• Build coalitions across departments.

• Anticipate resistance and plan accordingly.

• Gain support through influence rather than authority.

Planning

• Scope tasks and projects effectively, establish goals, and develop realistic timelines.

• Align resources with priorities.

• Adjust plans based on changing conditions.

• Track milestones and deliverables.

Dealing with Ambiguity

• Operate effectively in uncertain or rapidly changing environments.

• Make decisions with incomplete information.

• Maintain focus during uncertainty.

• Encourage flexibility in others.

Drive for Results

• Demonstrate a strong track record of meeting goals and delivering high-quality outcomes.

• Track performance metrics.

• Hold self and others accountable.

• Recognize milestones and achievements.

Interpersonal Savvy

• Build effective relationships with a range of stakeholders.

• Listen actively and empathetically.

• Resolve conflicts diplomatically.

• Build trust across different teams.

Required Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, Public Health, or a related field.

• Minimum of five years of experience in program or project management, preferably in a healthcare or complex organizational setting.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in Business Administration (MBA), Public Administration (MPA), or a related field.

• Minimum of seven years of experience managing cross-functional programs in healthcare or the public sector.

• Experience with Lean, Six Sigma, or other process improvement methodologies.

Licenses/Registrations/Certifications

Required

• None.

Preferred

• None specified in the approved job description.

Salary Range

$88,497+ depending on qualifications

Working Conditions

• Standard office equipment.

• Repetitive use of a keyboard.

• May be exposed to occupational hazards such as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients, or others.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section, where you may upload multiple files. Before submitting your online job application, ensure that all Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current University employees and contingent workers: As a current university employee or contingent worker, you must apply within Workday by searching Find UT Jobs. Log in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu, and update your Professional Profile before applying. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions to upload any additional Required Materials noted above.

According to Executive Order No. GA-48 of the State of Texas, for all positions that research, work on, or have access to critical infrastructure as defined in Section 117.001(2), Business and Commerce Code, it is required that both candidates for employment and employees have the ability to maintain the security or integrity of the infrastructure.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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