Job Description

Program Finance & Grants Specialist, U.S. Enterprise

Job Family

Program Finance

Job Function

Finance

Career Track

Finance & Grants

Job Level

Mid-level

Job Title

Program Finance & Grants Specialist

Pay Grade

TBA

Reporting Line

Co-Director, U. S. Enterprise

Supervises

None

Status

Full time

Duty Station/Location

Minneapolis

On-site, hybrid, remote

Hybrid, on-site at least 3 days per week

Travel expectations

5%

Role Purpose

The Programs Finance & Grants Specialist works within the U.S. Enterprise team and set of grants to bridge the gap between program strategy, funding acquisition, and financial compliance. Working closely with the U.S. Enterprise Co-Directors, this position ensures that programs are not only well-designed and impactful but also supported by the right funding and managed within budget and regulatory requirements.

Responsibilities

Relationship & Liaison Management

• Manage administrative relationships with grantors/donors and lead in communication as it relates to administrative or contractual matters.
• Serve as liaison between U.S. Enterprise and Alight's Platform Services, point of contact for Accounting during monthly, quarterly and annual budget meetings.
• Work closely with Grants Management Unit on reviewing and signing donor agreements, processing sub-agreements, setting up new awards in relevant systems, including setting up grants folders, ensuring that budgets, billing codes, etc. are established etc.
• Collaborate with Marketing and Engagement Team to monitor private donations designated for US Enterprise programs. Ensure team is notified when gifts are anticipated and received, and accurate coding and reporting structures are in place.
• Within Alight, serve as main point of contact for all financial matters as relates to U.S. Enterprise.

Grant & Proposal Coordination

• Manage grant reporting calendar for the U.S. Enterprise and lead in communication and reminders to team about upcoming reports.
• Lead in coordinating and submitting governmental proposal submissions and governmental program narrative reports.
• Lead in submitting financial reports to non-governmental donors.
• Support Marketing and Engagement Manager in grant submissions and the financial and organizational pieces that are required for grant submissions.
• Support U.S. Enterprise with developing proposal budgets and review all proposal budgets for financial soundness.

Financial & Budgetary Oversight

• Monitor spending and burn rates across U.S. Enterprise's portfolio, including governmental and foundation grants and privately funded programs.
• Coordinate monthly budget meetings with program managers and Co-Directors, where spending is tracked across projects and types of funding. Guide program team to support them in their project spending to ensure compliance with donor / grant terms.
• Run grant Budget v Actual reports and general ledger reports as needed and monitor individual expenditures as it relates to various budgets. Review expenses for correct coding and monitoring prior to submission to accounting.
• Support U.S. Enterprise Co-Directors in developing and managing the U.S. Enterprise's annual operating budget and financial forecasting.
• Process Co-Directors' financial reconciliations expense reports and support teammates through financial reconciliation processes and procedures
• Take the lead or, when needed work with Global procurement teams, to purchase equipment, supplies, gift cards, etc.
• Leading in procuring and hiring vendors/contractors and ensure the proper paperwork has been collected, filed, and closed out.

Staffing, Operations & Strategic Support

• Lead in managing and monitoring U.S. Enterprise staffing plan as it relates to the enterprise's financial resources. Manage staff billing codes and ensure communication with managers when time allocation adjusts

Other duties as assigned.

Qualifications

Education & Experience
• Bachelor's degree in Accounting, Finance, or a related field; equivalent experience considered.
• At least 5 years of professional experience in grants management, nonprofit finance, or a closely related role, with demonstrated experience managing grant portfolios and working across program and finance functions.
• Detail-oriented, process-driven, and highly organized with a respect for numerical accuracy.
• Ability to manage competing priorities, work under pressure, and consistently meet deadlines.
• Highly motivated self-starter who thrives in a dynamic, mission-driven environment.
• Strong communication, collaboration, and interpersonal skills
• Proficient in Microsoft Office suite; advanced Excel skills a plus.

Values Alignment

You are curious and truly listen. You appreciate the complexities of human beings. You ask questions, seek information, and dig deeper into understanding a problem holistically before working to solve it. You enter a space with humility and an eagerness to learn.

You believe shared ownership creates better outcomes. You trust displaced customers to guide the way forward. You're open to new and different possibilities, are motivated in what an abundant future could hold, and you generate ideas sparked from insight - and foster spaces that are safe for others to generate their ideas too. You bring others in, build ecosystems, and share power with those who care about this more than you do. You adapt your work to make space for others.

You embrace transformation. You recognize and honor that our work centers people - a constantly changing and complex customer within a constantly changing and complex world. And so too, we must constantly change. You believe in the abundance of human beings and you understand that to unleash that abundance, we must bravely enter a bold new chapter capable of transforming the future.

You value beauty. You believe a meaningful life includes joy, dignity, and connection. You place weight on the experience people have - of a place, a space, a person, a service. You strive to create things that are human-worthy and you believe quality should be determined by those experiencing it.

Compensation & Benefits

• Compensation: $80,000 - $90,000, commensurate with experience
• Borderless Team of 2,500 staff worldwide that sees possibility, celebrates moments of abundance, shares new ideas, and strives to do a better thing every day.
• Learning & Development - Access thousands of free online learning courses to take at your own pace and tailor to your professional goals.
• Health, Dental, Long-Term Disability, Life, AD&D, and MedEvac Insurance - We strive to offer best-in-class healthcare plans. We cover 100% of the cost for your health premium and 75% for spouse/dependents.
• Flexible Leave Time - Between vacation days, personal leave days, and holidays, you have ample opportunities to take time off when you need it.
• Family Friendly - We know that you are a whole person with a life and a family. We honor this. In return, we expect that you will take ownership of your work and follow through on your commitments.