Description

Job Title Professional Staff Assistant 1/2

Location Los Alamos, NM, US

Organization Name Deputy Laboratory Director for Weapons (DDW's) Office

Minimum Salary

Maximum Salary

This position is open for both internal and external candidates to apply.
What You Will Do

This position will be filled at either the Professional Staff Assistant 1/ Professional Staff Assistant 2 level, depending on the skills of the selected candidate. Additional job responsibilities (outlined below) will be assigned if the candidate is hired at the higher level.
Professional Staff Assistant 1 ($66,100 - $103,600)
Join our team! The Deputy Laboratory Director for Weapons (DDW) is seeking an enthusiastic, motivated, and results-oriented Professional Staff Assistant to provide support for the National Security Artificial Intelligence (NSAI) Office. You will report to the Staff Operations Manager in DDW and will be a key member of the DDW Administrative team enabling business, operational, and programmatic excellence in support of our mission. Work is conducted in a team environment that requires close cooperation, exceptional communication, adaptability, taking initiative in completing tasks, and a willingness to provide support where needed.

You will be responsible for maintaining a professional office environment while independently managing your responsibilities with a high degree of accountability, accuracy, attention to detail, versatility, tact, and confidentiality. You will provide professional-level guidance and high-level administrative support across business and operational areas, advise management on a broad range of issues, and serve as the office's primary point of contact for external personnel and visitors. In this role, you will help reduce the administrative burden on management and technical staff by coordinating data calls in support of the national Genesis Mission, documenting and distributing meeting minutes across work groups, and supporting special projects and initiatives.

Professional Staff Assistant 2 ($72,800 - $115,400)

In addition to what was outlined at the lower level, at this level you will be expected to research, analyze, and solve administrative, business, or operational issues both as an individual and within a team environment. You will be expected to manage projects in an organized way that meets deliverables and commitments. You will also mentor less experienced administrative staff.

About the NSAI Office:
The NSAI Office is a small, highly engaged team that coordinates and facilitates the development and use of AI to address national security challenges. This is an exciting opportunity to help shape how the office is responsive to emerging needs and will be a driver in cross-Laboratory coordination, data-call management, and external communications with federal sponsors.

What You Need

Minimum Job Requirements:

Executive Administrative Support
Experience providing administrative support in a busy environment requiring office management including safety, security, correspondence, records management, travel, time and effort, complex calendar management, meeting scheduling and logistics, and executing procurements. Demonstrated experience directly supporting senior managers or leadership. Excellent record of dependability, availability, attendance, punctuality, and proven customer service skills.

Calendar Management
Demonstrated experience providing calendar management, planning logistics, managing schedule conflicts, and arranging for local and cross-organizations meetings.

Business Systems
Demonstrated experience with business systems (i.e. Time and Labor, Travel, Purchasing) including experience with Microsoft applications (e.g., Word, Excel, PowerPoint, Outlook, Teams). Ability to learn and use other business systems used for personnel records, procurement, travel, financial information, etc. Ability to independently interpret data and information to produce professional products.

Communication and Collaboration
Excellent interpersonal, verbal, and written communication, grammatical proficiency, formatting, and editing capabilities expected at this level. Demonstrated ability to develop networks effectively with other administrative staff and key contacts outside own area of expertise, both internal and external to the organization.

Clearance Requirements
Active Q Clearance and the ability to obtain Sigma 15 Access.
Additional Job Requirements for Professional Staff Assistant 2:
In addition to the requirements outlined above, qualification at the higher level requires:

Project Management
Demonstrated skills in organizing, prioritizing, and following through to completion on multiple tasks within a project, often with minimal supervision. The proven ability to work effectively under pressure of deadlines, interruptions and changing priorities with a high degree of accuracy and attention to detail.

Mentorship
Experience providing mentorship, training, and coaching less experienced administrative staff.

Professional Staff Assistant 1 Education/Experience: Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Undergraduate coursework may be expected at this level.

Professional Staff Assistant 2 Education/Experience: Position requires a Bachelor's Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

• Knowledge of the Laboratory's organizational structure and administrative policies, practices, and procedures.
• Active classified computing account; current Classified Matter Custodian (CMC)
• UTrain Administrator
• Ariba purchasing/procurement experience
• Familiarity with contract administration
• Active P-Card holder

Note to Applicants:

Along with your resume, please include a detailed cover letter explaining how you meet each of the minimum requirements and any of the desired qualifications.

Work Environment:

Work Location :

This position is full-time on-site position, located in Los Alamos, NM.

Position commitment:

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Note to Applicants:

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Employment Status Full Time

Appointment Type Regular

Regular