Job Description - Production Manager - Design

Job Summary:

The Production Manager will lead and oversee design team workstreams, ensuring the successful execution of projects for internal and external clients. This role is responsible for managing deliverables, monitoring progress, and facilitating the flow of information across design and production teams. With assistance from the Director of Production and the studio production team, the Production Manager will provide strategic direction, adhere to studio design processes, ensure alignment with project goals, and maintain high standards of quality and timeliness. They will also contribute to production efforts including presentation building, editing, and proofing deliverables. This position requires coordination with multidisciplinary teams including Interior Design, BIM/Facility Architectural Design, Showset Design, 3D Arch-Vis, Unreal Engine Development, Narrative Design, Project Management. The Production Manager will serve as a key liaison between creative and production teams, ensuring seamless integration of design intent and technical execution of projects.

Essential Functions:

• Leadership & Production Oversight
  • Collaborates with creative directors and project leads to align production strategies with project goals.
  • Identifies and resolves workflow inefficiencies, escalating issues as needed.
  • Ensure adherences to schedules, budgets, and scope; proactively manage risks and changes.
• Internal and External Coordination
  • Oversees communication and coordination across internal and external teams.
  • Prepares team invitations, agendas, and meeting documentation as needed.
  • Manages team-wide tasks and responds to requests by gathering and synthesizing information.
  • Elevates issues to project leadership with proposed solutions on how to address.
• Deliverable tracking and organization
  • Drives execution and timely submission of deliverables across all phases.
  • Ensures deliverables meet contractual requirements, flagging concerns early so team may address.
  • Responds to client communications by gathering relevant information.
  • Maintains ownership of execution of scope, schedule, outcomes, and resource needs.
  • Flex work hours during peak periods to manage and package deliverables.
• Documentation
  • Takes and distributes meeting notes, minutes, and action items, as needed.
  • Supports workstream leads by reviewing and quality controlling deliverables for completeness against scope of work.
  • Guides schedules and ensure complete final submissions.
  • Enforces quality control across all production outputs.
• Communication and Scheduling
  • Leads efficient, focused design meetings and cross-team communication.
  • Keeps non-project team members informed to support future involvement and collaboration.
  • Ensures compliance with client communication protocols and standards.

Job Qualifications and Requirements:

• Demonstrated ability to lead multidisciplinary teams and manage complex workflows.
• Ability to coordinate with internal and external teams to ensure that information passes smoothly from different disciplines and teams as well as ensuring that all teams are equipped with the information that they need to complete their work per the schedule.
• Ability to identify and discover inefficiencies in team management and project work streams to bring to the Project Management team and aid in resolving issues.
• Demonstrate a strong understanding and take responsibility for scope of work, schedule, expected outcomes, business impact, resource level requirements, and development of work streams.
• Deep knowledge of common software packages including Word, Excel, and PowerPoint.
• Experience with project management tools such as Smartsheet or ACC, Bluebeam, Adobe Photoshop, and/or Adobe InDesign is preferred
• Responsible for cross-discipline communication of information and creating team meetings that are organized, efficient, and concise.
• Candidate must be a problem solver and team player and very organized, self-motivated, pro-active, and communicative.
• Must possess a valid driver's license.
• Must have or be able to quickly acquire knowledge of company structure (mission, goals, and objectives), and policies and procedures.
• Must be authorized to work lawfully in the United States of America.
• Will not require Falcon's Treehouse, LLC to commence ("sponsor") an immigration case in order to be employed (now or in the future).

NOTE:

This document outlines the general nature and level of work expected from individuals in this role. This is not intended to be an exhaustive list of responsibilities, duties, and/or skills. Additional duties may be required as necessary by supervisory personnel. The employee is expected to adhere to all work rules, procedures, and policies established by the company, including, but not limited to, those contained in the employee handbook.