Salary : $113,226.00 - $169,828.00 Annually
Location : Coupeville
Job Type: Full-Time
Job Number: 202500008
Department: Administrative
Opening Date: 06/21/2025
Closing Date: 7/21/2025 3:59 PM Pacific
FLSA: Exempt
Bargaining Unit: N/A
Description POSITION SUMMARY:This position has two significant responsibilities, procurement and risk management. Procurement responsibilities include managing and performing the duties associated with the life cycle of the procurement process and ensuring all Federal, State and local laws, regulations, and grant stipulations are followed. Risk management responsibilities include ensuring the Agency has the necessary policies and procedures that identify and address financial, operational, legal, compliance, strategic, project and reputational risks of the Agency. Management of these risks ensures the Agency's resilience and long-term success.
Maximum annual pay is $141,500.Island Transit offers competitive benefits that include:- Medical/Dental/Vision Insurance - employer paid premiums for employees
- Life Insurance - employer paid $24,000 Basic Life Insurance plus optional employee paid supplemental insurance plans
- Flexible Spending Account (FSA)
- Retirement Plans - Washington State Public Employees Retirement System (PERS) and Optional MissionSquare 457b/401a plan with employer match
- Paid Vacation, Sick Leave and Holidays
Examples of Duties ESSSENTIAL JOB FUNCTIONS:Procurement:- Oversees procurement of goods and services, the issuance of purchase orders and contracts, preparation of purchase recommendations, small works roster and contract administration.
- Finds and evaluates suppliers, products, and services. Prepares and distributes bids, request for proposals (RFP), invitations to bid (ITB), and other solicitation documents related to the purchase of supplies, vehicles, equipment and services.
- Provides guidance and expertise to departments in the interpretation of purchasing requirements and procedures as prescribed by state and federal agency regulations and grant stipulations.
- Negotiates contracts and acquires cost-efficient deals without compromising quality.
- Consults with other department managers regarding technical specifications of bids. Responsible for the timely distribution and posting of documents as required.
- Selects the type of procurement and creates evaluation criteria. Researches scope and specifications, develops and administers contracts.
- Ensures the procurement process complies with agency, local, state, and federal regulations.
- Schedules and coordinates meetings related to procurement. Conducts pre-bid meetings, and public bid openings. Reviews terms of the contract and price analyses as required.
- Coordinates and facilitates the bid/proposal evaluation process, and selection of supplier.
- Develops and maintains a list of competitive sources for supplies and services and establishes professional working relationships with vendors.
- Responsible for the procurement of goods and services and contract administration for grant funded projects as required.
- Assembles, and completes required forms for the purchase of goods and services, for state and federal grants such as prevailing wage, initial cost estimate, federally excluded vendors, contract clauses, and will assist in developing strategies to encourage Disadvantaged Business Enterprise (DBE) participation.
- Facilitates training of staff in the implementation of purchasing policies and procedures.
- Develops, reviews and updates policies and procedures that govern procurement.
- Issues award letters and work-orders and executes vendor contracts to purchase goods and services in a cost-effective manner.
- Creates correspondence; maintains records, reports and files to document procurement activities and purchases.
- Analyzes market trends and assesses supplier performance.
- Creates a buying strategy based on the Agency's budget and necessary supplies.
- Attends meetings and training occasionally held on weekends or at night and may include travel to external locations.
- Acts in accordance with company policies, procedures, federal and state laws and regulations.
- Performs job tasks professionally with the highest ethical regard and discretion for confidential information.
- Performs other duties as assigned.
Risk:- Conducts risk assessments, collecting and analyzing documentation, statistics, reports, and market trends.
- Establishes policies and procedures to identify and address risks in the Agency's services and departments.
- Reviews and assesses risk management policies and protocols; makes recommendations and implements modifications and improvements. Provides quantitative data to help prioritize Agency strategies and goals.
- Works collaboratively with the Operations Manager, WSTIP agency or their designee regarding risk, safety policies and procedures, and security.
- Reviews and analyzes metrics and data such as cash flow, inventory, breakage, and employee activity that could uncover fraudulent behavior.
- Develops, reviews and updates Agency's Business Continuity plans.
- Drafts and presents risk reports and proposals to the Executive Director.
- May represent the Agency at risk-related conferences and meetings as determined by the Executive Director.
- Performs other duties as assigned.
Qualifications QUALIFICATIONS:Knowledge, Skills and Abilities:Knowledge:
- Governmental procurement principles, methods, practices, techniques and procedures.
- Federal, State and local laws pertaining to procurement, and contracting.
- Applicable Federal, State, and local laws, codes, regulations, grant requirements and bid laws related to assigned activities.
- Contract development and risk management relating to procurement and contracting processes.
- Contract cost and price analysis principles and practices.
- Contract law and ability to interpret terms and conditions.
- Principles and practices of public administration, public procurement systems and process.
- Principles of contract administration in the public sector.
- Principles of business letter writing and report preparation.
- Thorough understanding of risk management principles and practices in a public entity environment, including loss control, risk mitigation, risk financing, and other risk management programs, processes, and practices.
Skills:
- Excellent interpersonal skills for establishing and maintaining effective working relationships.
- Excellent verbal and written communication skills.
- Excellent mathematical and critical thinking skills.
- Excellent analytical and problem-solving skills.
- Excellent organizational skills and attention to detail.
- Proficient in Microsoft Office Suite, or related software to prepare reports and policies, financial software and other business software.
Abilities:
- Interpret and apply Federal, State and local policies, laws and regulations.
- Resolve conflicts and negotiate efficiently.
- Prepare and present information to groups.
- Establish and maintain cooperative and effective working relationships with other Agency employees, outside stakeholders and the public.
- Think strategically to process and analyze issues or situations accurately and adopt an effective course of action.
- Manage resources effectively to perform multiple projects and tasks in an effective and timely manner; work independently with little or no direction, set priorities, and meet time deadlines.
- Understand and communicate complex business/risk management issues in a clear and concise manner to all levels of leadership and staff.
- Handle confidential information and material with the highest degree of professional responsibility.
- Establish and maintain an accurate, complete and confidential record-keeping system.
EDUCATION AND EXPERIENCE:- Bachelor's degree in Finance/Accounting, Public or Business Administration, or Risk Management or related field from an accredited four-year college/university required.
- Five (5) plus years' of progressively responsible procurement and contract administration experience required.
- Three (3) plus years' experience working in risk management.
- Government or public sector finance experience preferred.
- An equivalent combination of education and experience sufficient to perform the essential functions of the job will be considered.
Supplemental Information LICENSES, CERTIFICATION AND SPECIAL REQUIREMENTS:- Employment contingent upon an employment reference check, post job offer criminal background check, credit check and a five year motor vehicle history check, the results which are acceptable as determined by the employer.
- Must be able to obtain and maintain any license or certification required for the job.
- Valid Washington State driver's license at time of hire and ability to maintain licensing during length of employment.
Employee Benefit Summary Medical/Dental/Vision Insurance- Employer paid Medical, Vision and Dental for employee
- Employer shared premiums of 85% for dependent coverage
Life Insurance - Employer paid $24,000 Basic Life Insurance
- Optional employee paid supplemental Life, AD&D, Short and Long-Term Disability insurances available
- Optional employee paid Identity Theft/Fraud Protection
- Optional employee paid Group Legal Plan
Flexible Spending Account (FSA)- FSA available for health and/or dependent care expenses
Retirement Plans- Washington State Public Employees Retirement System (PERS)
- Optional MissionSquare 457b/401a plan with employer match
Paid Vacation, Sick Leave and Holidays- Starting Vacation accrual of 12 days
- Sick leave accrual of 12 days
- 11 paid holidays comprised of observed and floating holidays
01
Do you have a Bachelor's degree or higher in Finance/Accounting, Public or Business Administration for Risk Management or a related field?
02
Do you have at least 5 years of progressively responsible procurement and contract administration experience working with Federal and State clauses?
03
Do you have 3 plus years' experience working in risk management?
04
What experience do you have in government or public sector procurement and finance?
05
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.
- Yes, I understand and agree
- No, I do not agree
Required Question
