Procurement and Materials Planning Manager

Purpose
We are seeking a hands-on Procurement & Materials Planning Manager to manage procurement, materials planning, inventory, and sales order fulfillment. This role will ensure the right materials are purchased and available at the right time while maintaining inventory accuracy and supporting on-time production and customer deliveries.

Role & Responsibilities

• Manage supplier purchasing, POs, pricing, lead times, and supplier performance.

• Tracks supplier performance and escalation issues as needed
• Coordinates with suppliers on lead times, pricing, and order confirmations

• Supports supplier onboarding and qualification process
• Coordinate sales order fulfillment and production/shipping schedules.
• Manage and maintain customer open orders and delivery timelines
• Manage global inventory levels, availability, accuracy, and excess/obsolete inventory.
• Provides reporting on material availability, PO status, and procurement KPIs
• Own MRP and materials planning to ensure uninterrupted production.
• Maintain and improve ERP/MRP master data, BOMs, planning parameters, and processes.
• Lead ERP/MRP implementation and continuous process improvements.
• Partner closely with Operations, Engineering, Finance, Sales, suppliers, and contract manufacturers on Project Planning.
• Develop reporting and KPIs to improve visibility, cost, inventory, and delivery performance.
• Identifies cost-saving opportunities through quote analysis and negotiation
• Works closely with finance to reconcile invoices and resolve discrepancies
• Ensures compliance with internal purchasing policies and documentation standards
• Assists in inventory counts and audits.
• Other work as assigned.

Areas of accountability

Materials Planning

Review material needs, align with demand, ERP/MRP management

Purchasing

Issue POs, confirm terms, track purchase order status

Sales Order Management

Monitor open orders, update on status, manage customer expectations

Supplier Management

Address supplier issues, manage performance, develop KPI's

Reporting

Maintain dashboards, update stakeholders on status

Continuous Improvement

Coordinate and participate in continuous improvement opportunities

Ideal Candidate

Hands-on, analytical, and highly organized with strong procurement, MRP/ERP, inventory, and manufacturing experience. The successful candidate will be comfortable working in a fast-paced environment and building processes and systems as the organization grows.

Self-Starter but capable of working in a team environment. Demonstrated competency with cross-functional engagement and collaboration.

Ability to analyze complex problems, projects or tasks, identify the critical path and major milestones and drive all issues to conclusions with minimum supervision.

Effective written and communication skills.

Must be highly analytical, exhibit strong organizational skills with emphasis on effective multitasking

Demonstrated proficiency in utilizing Materials Requirement Planning (MRP) systems and Collaborative Planning tools.

Success Metrics

• Delivered In Full On Time
• Procurement cost savings (vs. target)
• Customer quote turnaround time
• Customer order turnaround time
• Inventory accuracy
• Supplier issue resolution turnaround time