Principal Finance Systems Administrator

Department: Finance

Employment Type: Permanent - Full Time

Location: Chicago

Compensation: $144,000 - $219,000 / year

Description

We are seeking a highly strategic, detail-oriented, and experienced Principal Finance Systems Administrator to join our Global Finance Operations team. This role serves as the architectural backbone and primary owner of our enterprise financial tech stack, anchored by NetSuite and Coupa.

As a hands-on technical leader, you will oversee system configuration, compliance, automation, and critical data pipelines. A massive component of this role involves owning our end-to-end financial integrations, ensuring seamless data flow between NetSuite, Coupa, banking portals, and any other applications.

This is an ideal role for a seasoned professional with a deep understanding of finance workflows and a proven track record of scaling high-growth financial ecosystem infrastructure.

Key Responsibilities

Ecosystem Architecture & Administration: Serve as the primary administrator and architect for NetSuite and Coupa Spend Management. Lead system upgrades, configuration changes, custom fields, workflows, and user access provisions.

Integration Ownership: Design, build, monitor, and maintain robust automated integrations into Netsuite, including Coupa, Concur, and complex global banking portals (via EDI/API/SFTP). Move away from a siloed "portfolio model" by natively absorbing acquired technologies directly into the core SaaS architecture.

Technical Triage & Optimization: Act as the ultimate escalation point for complex technical issues, system bugs, and synchronization errors. Triage integration data mismatches and "break-fix" scenarios with internal IT and external vendor support teams.

Compliance & Governance: Ensure all financial systems and custom workflows strictly comply with internal controls, SOX compliance guidelines, IT General Controls (ITGC), and standard data privacy regulations.

Business Partnership & Roadmap: Collaborate closely with accounting, FP&A, procurement, and sales ops teams to translate complex business requirements into scalable technical solutions and system enhancements.

Automation & Scripting: Support and optimize existing automation scripts (SuiteScript, Python, JavaScript) and middleware tools (e.g., MuleSoft) to reduce manual accounting work and streamline the month-end close process.

SOP & Runbook Authoring: Author, update, and maintain comprehensive technical documentation, system runbooks, and Standard Operating Procedures (SOPs) to ensure absolute transparency across our technical environments.

Skills, Knowledge and Expertise

Essential Skills & Experience

Deep Domain Expertise: 10+ years of progressive technical experience in financial system administration, with an absolute emphasis on NetSuite and Coupa enterprise management.

Integration Expertise: Proven track record of architecting and managing API, EDI, and SFTP-based integrations. Deep knowledge of syncing financial data across Salesforce, procurement tools, and corporate banking networks.

Technical Toolkit: Proficiency with middleware integration platforms alongside foundational knowledge of SuiteScript (1.0/2.0), JavaScript, or SQL for data analysis.

Financial Literacy: A strong grasp of core accounting and finance concepts (procure-to-pay, order-to-cash, revenue recognition, multi-currency consolidation, and month-end closing procedures).

Analytical Skills: A sharp talent for troubleshooting, debugging broken data lines, and diagnosing systemic errors in a logical, step-by-step manner.

Communication & Collaboration: Superb verbal and written communication skills. You can explain complex technical configurations easily to accounting teams, and communicate financial rules clearly to software developers.

Desirable Skills & Experience

Middleware Tools: Experience with integration platform middleware tools like MuleSoft.

System Certifications: Professional credentials such as NetSuite Certified Administrator, NetSuite ERP Consultant, or Coupa Platform Certification.

Benefits

Competitive Benefits & Perks We offer a comprehensive benefits package designed to support your well-being, growth, and work-life balance.

• Health & Financial Security:
  • Medical, Dental, and Vision insurance
  • Flexible Spending Accounts (FSA) & Health Savings Accounts (HSA)
  • 401(k) retirement plan
  • Pre-tax transit and parking benefits
• Time Off & Flexibility:
  • Enjoy the best of both worlds: the energy and collaboration of in-person work, combined with the convenience and focus of remote days. This is a hybrid position requiring three days of in-office collaboration per week, with the flexibility to work remotely for the remaining two days. Our hybrid model is designed to balance individual flexibility with the benefits of in-person collaboration, enhanced team cohesion, spontaneous innovation, hands-on mentorship opportunities and strengthens our company culture.
  • 22 days of Paid Time Off (PTO) per year, with the option to roll over unused days.
  • One dedicated day per year for volunteering.
  • Two professional development days per year to allow uninterrupted professional development.
  • An additional PTO day added during milestone anniversary years.
  • Robust paid holiday schedule with early dismissal.
  • Generous parental leave for all parents (including adoptive parents).
• Work-Life Support & Resources:
  • Budget for tech accessories, including monitors, headphones, keyboards, and other office equipment.
  • Backup child and pet care, as well as tutoring services.
  • Milestone anniversary bonuses.
• Wellness & Lifestyle Perks:
  • Stipend and subsidy contributions toward personally-owned cell phones
  • Contributions for gym memberships and health/wellness initiatives.
  • Discounted healthcare premiums.
  • Healthy meal delivery program subsidies.