Site: Newton-Wellesley Hospital
Job Summary
We are seeking a full-time Practice Manager to oversee daily operations of our Kaplan Joint Center located at 2014 Washington Street in Newton, MA. The Joint Center is a high-volume ambulatory practice that provides comprehensive surgical and non-surgical care for patients with joint pain. Our expert orthopedic surgeons specialize in joint reconstruction and replacement, helping patients achieve improved mobility, reduced pain, and an improved quality of life. There are 12 staff members total (both clinical and non-clinical roles), as well as 10 providers (Surgeons and APPs).
We aim for a patient-centered environment while ensuring consistent, efficient operations. In partnership with the Program Director, the Manager will be responsible for all aspects of site operations, oversight of budgets, quality measures and will work collaboratively with administrative, clinical, and leadership teams to achieve operational and clinical care goals. In addition to leading day-to-day operations, the Practice Manager will play a key role in driving strategic growth initiatives, enhancing operational efficiency, supporting provider recruitment and retention, improving patient access, and identifying opportunities to grow services and patient volume.
Our practice is open Monday-Friday from 8am-5pm, and the Practice Manager is expected to maintain a consistent onsite presence to support day-to-day operations, staff engagement, and an exceptional patient experience.
Summary
Responsible for single-site practice or smaller multi-site practices (3 or more locations). Provides direct supervision of administrative and clinical support staff, and operational duties and functions. As a member of the leadership team, provides administrative cross coverage to manage staffing and/or operational issues.
Does this position require Patient Care? No
Essential Functions
-Oversees the day-to-day administrative performance of secretarial and clinical support staff and manages staff schedules.
-Evaluates daily staffing needs and coordinates replacement of staff.
-Performs hiring, orientation, and evaluation of staff. Administers corrective action if appropriate.
-Assists in the career development of practice employees through ongoing coaching, counseling, and training.
-Ensures that all mandatory training is completed by staff and that HIPAA policies and procedures are adhered to by staff.
-Evaluates, develops, and implements administrative systems and procedures designed to maximize practice operations. Regularly evaluates and analyzes practice performance metrics to ensure optimal outcomes.
-Collaborates with practice leaders on the preparation of the practice's annual budgets.
-Oversees the department's payroll, including the resolution of payroll issues. Monitors patient billing activity to ensure compliance with revenue procedures.
Qualifications
Education
Bachelor's Degree Related Field of Study required
Can this role accept experience in lieu of a degree?
Yes
Experience
Supervisory experience 5-7 years required
Experience working in a healthcare environment 5-7 years required
Knowledge, Skills and Abilities
- Strong understanding of Microsoft Office, including Excel.
- Strong communication and organizational skills.
- Strong and proven leadership skills.
- Ability to work with staff of all levels.
- Excellent time management skills.
- Strong analytical and math skills.
- Knowledge of Accounting Principles, physician billing, and revenue cycle management.
- Ability to adapt to multiple and rapidly changing priorities and deadlines.
Additional Job Details (if applicable)
When hiring, we take a people-first approach! The ideal candidate is a motivated, adaptable leader seeking a long-term career with a team grounded in respect, collaboration, and exceptional patient care. This role is best suited for a dynamic people leader with strong operational experience, a talent for building and motivating teams, and aligning individuals around shared practice and organizational goals. Strong communication skills are essential. Experience in a high-volume surgical practice is preferred.
Remote Type
Onsite
Work Location
2000 Washington Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
Pay Range
$65,998.40 - $96,033.60/Annual
Grade
7
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
