The Practice Group Administrator supports the Practice Group Directors with the development and implementation of strategic initiatives and daily operations for the business unit. The Administrator cultivates trusted relationships with partners, counsel, associates, and paralegals to foster confidence in the function and role. The Administrator works effectively with colleagues in multiple functional departments, including Finance, Talent, Marketing and IT.
Job DescriptionSummary of Duties include but are not limited to:
Timekeeper Workload Management
- Manage client matter staffing, workload and resource allocation (including distribution of client development, pro bono, and shadowing opportunities) for US counsel, associates and paralegals
- Monitor utilization and raise workload and development issues
- Identify issues impacting morale/productivity and recommend solutions
- Supervise leave, time off and overtime processes
- Monitor absences
Talent Management
- Develop and manage Litigation training and professional development programs for counsel, associates and paralegals
- Liaise with presenters and the Talent Department on training curricula, including CLE approvals
- Assist with the associate, counsel, and paralegal evaluation processes, including coordinating evaluation meetings
- Assemble headcount approval data for lateral hire requisitions
- Supervise hiring and departure processes and practice group orientation
- Suggest mentor/mentee pairings and regularly check in on mentoring program effectiveness
- Support fall associate orientation, team and partner retreats, and group meetings
- Organize and manage morale building/appreciation/milestone events
Partnership Matters
- Support the counsel and partnership promotion processes
- Assist with the development and implementation of practice group strategic initiatives
Financial Management
- Generate financial and ad hoc reports
- Monitor timekeeper utilization
Meetings and Events
- Schedule and prepare for partner and group meetings
- Monitor meetings and document required follow-up for Practice Group Directors and Practice Group Leaders
Marketing and Client Development
- Liaise with dedicated marketing professionals on matters relating to marketing and client development for the practice group
- Provide data for RFPs, directories, and surveys
- Respond to other marketing and BD requests
- Assist with marketing and client development projects and events as needed
Practice Management Collaboration
- Collaborate with colleagues across practices to ensure consistency of processes and share best practices
- Identify and suggest improvements for inefficiencies
Knowledge Management
- Assist with maintenance of practice group intranet pages
- Collaborate with Research Services regarding piloting new subscriptions and tools
Knowledge, Skills andCompetencies- Solid understanding of the professional services industry
- Knowledge of management concepts and ability to delegate
- Motivated and pro-active
- Ability to:
- build strong relationships
- communicate clearly and effectively with people at all levels within the organization and firm
- collaborate across offices, practices and functional lines identify issues and escalate as necessary
- independently drive a project and maintain a high level of organization on multiple projects
- understand and interpret financial data
- manage details and maintain a high level of organization across multiple projects
- manage information from numerous sources
- learn new skills as they become necessary
- maintain confidential information
- Committed to providing high quality customer service
- Polished verbal and written communication skills
Education and experience- Bachelor's Degree
- Previous law firm experience preferred
- Three or more years overall relevant experience
Additional Job DescriptionAt the time of this posting, the salary range for this position in New York is $92,000 to $115,000 annually. Actual compensation is commensurate with job related knowledge, skills, experience and location of the position.
Location(s)New YorkPhiladelphia
Time TypeFull time
