SummaryEnsures timely and accurate billing of all services provided by port operations. Validates and distributes accrals and performs billing of services provided by customers. Conducts audit, troubleshooting, and data validation, and reconciliation by comparing internal/external database systems and data. Supports local PH port operation department with various administrative duties to assure the success of the Philadelphia port operation. Provides and shares information and reconciles data from various systems to coordinate with port operation.
Compensation$135,000 - $155,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)
ResponsibilitiesProduce Weekly Incentive report based on labor efficiency by determining hours completed through established activity codes using customer-approved labor time standards, as well as collaborating with labor provider to ensure accuracy and continued improvement in reporting matrix. Perform Manual Billing for Port PH. Collaborate with South port PH, FINN, and Norfolk Southern operations to correctly capture billable services performed in order to fulfill billing and accrual reporting requirements as dete rmined by Glovis HQ. Prepare Hyundai and Kia monthly statements to accurately capture debits and credits initiated by Port PH through the Hyundai and Kia WebDCS systems, including signed coversheet. Perform Hyundai and Kia storage accrual, billing, and invoice transmission. Provide billing summary to Glovis HQ for PH billing practices each month. Generate Supply and Fuel inventory spreadsheets, with signed coversheet. Approve ITMS other orders, Manual AP/AR. Validate Vessel Accrual and Purification reports. Carry out computer program operations, data validation, data entry and reconciliation by comparing different database systems. Handle complex inquiries from customers and coordinate activities with operations using computer programs such as IVELES, ITMS, SAP, EDOX, GCOMS, TMS, etc. Analyze statistics and compile accurate reports. Assist operation in obtaining data and/or information from products such as scanner and/or programs; provide reports and administrative support. Take ownership of customer issues and follow problems through to resolution. Provide support and guidance to Lucid Inventory, Vehicle Location Management System with driver tag/ inventory, Vessels, and POF Export. Lead vehicle inventory control audits.
Other duties as assigned
Benefits of working at GLOVIS America Inc.- Medical Insurance
- Vision Insurance
- Dental Insurance
- Health Care & Dependent Care Flexible Spending Accounts (FSA)
- Basic Life and AD&D as well as Short-Term & Long-Term Disability
- Paid Vacation, 14 Holidays, and Sick leave
- Hospital and Critical Illness Insurance
- Wellness Program and Gym Reimbursement*
- 401(k) with Generous Matching
- Referral Bonuses*
- Auto Allowance*
- Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
- Discretionary Bonuses*
- Tuition Reimbursement*
All benefits pursuant to Company policy
Skills- Proficient with PC and advanced knowledge of Microsoft Excel
- Various specialty software and servers such as AS400, iVELES, ITMS, SAP, GQMS, GPPM, WebDCS, and Kia PUP System desired
- Ability to create, read, comprehend and interpret documents, such as operating and maintenance instructions and procedure manuals
- Excellent written and verbal skills
- High analytical math skills
- Ability to communicate effectively before groups of customers or employees of organization
Education & Experience- Bachelors Required
- 8 - 12years of direct experience in Finance, Accounting
- 5 years supervisory experience
Physical Requirements- Ability to sit in front of a desk and/or in front of the computer for long periods
- Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
- Constant use of hand/grasping product, writing, and typing
- Sit for 5+ hours per day
- Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental ConditionsThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Typical office environment with low-level noise exposure
- This position is located in the Philadelphia, PA office
The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.
