An established New York-based hedge fund managing several billion dollars in assets is seeking a highly polished, experienced Personal & Executive Assistant to support the firm's Founder & Chief Investment Officer. This is a high-touch opportunity for an individual who is exceptionally organized, responsive, discreet, and comfortable operating in a fast-paced investment environment. Candidates must have a minimum of 7+ years of applicable executive business and personal administrative support experience, ideally working in financial services, and a Bachelor's degree is strongly preferred/required. The ideal candidate will bring excellent judgment and a high level of technological fluency, with the ability to quickly adopt and leverage new digital tools, including emerging AI technologies. This is an excellent opportunity for a top-notch Executive/Personal Assistant who enjoys being a true partner to a senior executive and wants to join a sophisticated, collaborative, and entrepreneurial investment firm with a long-standing team and a strong commitment to technology and innovation!
- Salary depends on experience (150-200k base), plus discretionary bonus eligibility with potential for significant additional compensation. Comprehensive benefits, with the first tier of coverage fully paid for both individual and family plans, 401(k) with a 3% safe-harbor contribution, plus a portion of bonus automatically contributed, 3 weeks of vacation, 5 sick days, NYSE holidays, and much more!
- Hours are 8:00am-5:00pm. Hybrid work schedule (4 days in office / 1 day remote). Flexibility to monitor email and respond to time-sensitive matters outside of standard business hours is required.
Responsibilities:
- Manage and protect the executive's complex, consolidated calendar, balancing business and personal commitments and resolving scheduling conflicts in real time.
- Coordinate closely with multiple internal and external constituents to ensure seamless scheduling and communication.
- Manage and respond to select email correspondence and calls on behalf of the executive.
- Maintain and organize contacts, files, records, and other confidential information.
- Plan and execute business and personal events ranging from small meetings to larger, more complex engagements.
- Architect and coordinate complex domestic and international travel, including flights, ground transportation, detailed itineraries, and real-time travel monitoring.
- Anticipate needs, identify potential issues, and proactively solve problems before they arise.
- Improve administrative processes and leverage technology to create greater efficiency for the executive.
- Work closely with and provide support to the executive's Chief of Staff.
- Coordinate household logistics and personal projects, including researching, scheduling, and managing suppliers, vendors, and contractors.
- Handle highly sensitive and confidential business and personal information with absolute discretion.
- Provide flexible support as priorities shift throughout the day.
Required Qualifications: - Minimum 7-15 years of relevant Executive Assistant, Personal Assistant, or similar high-level support experience, ideally supporting a senior executive, founder, investor, or other high-profile principal in a demanding environment.
- Bachelor's degree strongly preferred, but not required.
- Exceptional organizational skills and ability to manage multiple priorities simultaneously.
- Highly responsive, proactive, resourceful, and solutions-oriented.
- Excellent written, verbal, and interpersonal communication skills.
- Strong judgment and ability to anticipate needs.
- Exceptional attention to detail and follow-through.
- Demonstrated discretion and ability to handle highly confidential information.
- Strong experience planning and executing complex domestic and international travel.
- Comfortable working in a fast-paced environment where priorities can change quickly.
- Technologically savvy and eager to adopt new digital tools and AI-enabled technologies.
- Strong working knowledge of Microsoft Office and other productivity and communication platforms.
- Stable employment history and demonstrated commitment to previous roles.
If you meet the required qualifications and are interested in this role, please apply today.
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