People & Places Program Manager
Palo Alto Hybrid (Preferred) or West Coast Remote
Reporting directly to the Chief People & Places Officer (CPPO), the People & Places Program Manager sits at the intersection of strategic initiative management and day-to-day operational support — enabling the CPPO and the broader People & Places leadership team to move faster and with greater impact.
You'll own the program management of special initiatives tied to our longer-term people strategy, support ad hoc projects across the function, and serve as a trusted operational partner to the CPPO through calendar management, travel coordination, and expense reporting.
Working at this level of the People & Places function means you'll see how strategic decisions get made, how priorities shift in real time, and what it takes to build and sustain a high-performing organization. It's a meaningful opportunity for someone in their career who is curious, proactive, and ready to contribute from day one.
What you will do:
- Lead end-to-end program management for strategic people initiatives, including planning, tracking milestones, managing stakeholders, and surfacing risks.
- Partner directly with the People & Places leadership team to keep cross-functional projects aligned and on schedule.
- Develop clear project documentation — charters, status updates, decision logs, and retrospectives — that keep stakeholders informed and accountable.
- Support the CPPO in preparing materials for leadership reviews, board updates, and all-hands sessions.
- Manage the CPPO's calendar with a high degree of judgment — prioritizing, scheduling, and protecting time for strategic work.
- Coordinate domestic and international travel, including itinerary planning, logistics, and contingency management.
- Process and reconcile expense reports accurately and on time.
- Anticipate needs, prepare briefing materials, and handle follow-up so the CPPO can stay focused on what matters most.
- Take on discrete projects as they arise — from research and benchmarking to process design and communications — with a bias toward action and strong follow-through.
- Build trusted relationships across the People & Places team and with cross-functional partners including Finance, Legal, and IT.
What you will need:
- Bachelor's degree in any field.
- Demonstrated experience in program management, project management, or a structured coordination role.
- Proficiency across Microsoft 365 — including PowerPoint, Excel, Word, Teams, and Outlook — with the ability to build polished, executive-ready materials.
- Strong organizational skills and the ability to manage multiple competing priorities without losing quality or composure.
- Excellent written and verbal communication; you write clearly and know how to tailor a message to the audience.
- Discretion and good judgment — you'll be trusted with confidential information and will handle it accordingly.
Preferred
- Experience using Claude or other AI tools in a professional setting to accelerate research, drafting, or analysis.
- Exposure to HR, People Operations, or a related function.
- Experience supporting a senior executive in a fast-paced environment.
- Familiarity with project management tools such as Asana, Jira, or equivalent platforms.
Your actual base salary will be determined by factors such as relevant experience, geographic location, and internal equity. In addition to base salary, variable compensation and equity may also be included.
