What's The JobThe Payroll Manager owns all things payroll at Oats Overnight. You'll be the primary processor and point of contact - for employees, HR, and Finance - on every payroll-related matter. You'll run weekly payroll in UKG Pro, ensure tax compliance, support financial audits, and partner closely with Accounting on month-end close. This is a hands-on, high-ownership role for someone who genuinely loves getting payroll right.
What You'll Be Doing, Stop Scanning and Read This Part- Primary processor of weekly payroll across Oats Overnight
- Verify new hires and personnel changes, calculate overtime and bonus payments, and maintain accurate electronic records
- Manage all garnishments and ensure timely processing and payment with internal partners
- Validate pre- and post-payroll reporting to ensure a successful pay process; responsible for all post-payroll reporting and filing
- Prepare and book accruals for full-time and temp labor
- Prepare month-end close payroll analytical reporting, researching and providing answers for variance drivers
- Own accrued payroll reconciliation - research and resolve discrepancies
- Internal UKG champion - responsible for all business rules (4+ org levels, high-volume gross/tax/deduction codes), mapping, and reporting
- Responsible for all payroll tax compliance (940s, 941s, W-2s) and audits
- Support financial audit inquiries and deliverables
- Be the go-to resource for employee payroll questions and concerns
- Enforce SOPs with leadership across approvals, timecards, punches, and CTO
- Make recommendations and help implement changes to methods and procedures to improve effectiveness and security
- Other duties as assigned
What You've Done and Who You Are- 5+ years of hands-on payroll management experience with a mixed hourly and salaried, multi-state population
- Bachelor's degree preferred
- Must have managed payroll at 500+ FTEs
- Deep knowledge of multi-state and federal pay laws and requirements
- Strong attention to detail with sharp investigative and analytical skills
- Demonstrated understanding of GAAP principles, accounting, financial systems, and processes
- UKG Pro experience required (or equivalent UKG platform experience)
- Comfortable leveraging AI tools to strategize and problem-solve
- Bilingual in Spanish a plus
- Someone that can partner and influence at all different levels
- Ability to handle multiple priorities and navigate in a fast-moving environment
- A relentless drive to get things done.
- Flexible, willing, and quick to learn new processes, new technology, and new ways of thinking.
Why You Might Like Working Here- This is going to be fun.
- Casual, friendly culture. We're serious about what we do but we don't take ourselves too seriously.
- Every employee has equity
- High growth potential with opportunities to expand
- Free oatmeal. It's very good.
Why You Might Not Like Working Here- It's not a cushy job, the bar is high
- We are growing quickly, and have a fast-paced work environment.
Our Core Values- Ownership - We are all owners. We show up with passion and accountability in everything we do. If something's broken, fix it or call it out.
- Rational - How we decide matters. We focus on what we can control and make high-quality decisions repeatedly.
- Iterative - We challenge the status quo and improve constantly. When data or situations change, we adapt.
- Curiosity - We ask questions, even when it's uncomfortable. Learning and leading go hand in hand.
Physical Demands- Prolonged periods sitting at a desk and working on a computer.
- You must be able to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards
- You must be able to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards
The Perks- Full Benefits: Medical, Dental, Vision, and 401k
- Parental Leave
- 4 Weeks of paid time off
- Weekly Pay
- Stock options - every employee is an owner
- Free, delicious oatmeal
And last but never least...We value people who roll up their sleeves and support their fellow team members.
