Role Overview:We're looking for a detail-oriented Payroll Clerk that excels in dynamic, fast-paced environments. This role will be integral in supporting day-to-day payroll operations. The ideal candidate thrives in navigating ambiguity and balancing competing priorities while maintaining a consistently high standard for accuracy and precision.
Responsibilities: - Support processing of biweekly/semi-monthly payroll runs across multiple U.S. states and entities using Rippling, ensuring accuracy of hours, earnings, deductions, and tax withholdings
- Support onboarding of new hires into the payroll system, including manual processing for edge cases (e.g., onboarding blocks, new-market entries) when needed
- Assist with timecard review and non-compliance follow-up, escalating patterns to the Payroll Manager with supporting documentation
- Help maintain compliance across ~19 U.S. states plus U.K. and EOR jurisdictions, including staying current on state-specific wage and hour rules (e.g., California flat-sum bonus overtime recalculation, PFL withholding)
- Support reconciliation of payroll data across systems (Rippling, Greenhouse, NetSuite) to support accurate GL postings and downstream reporting
- Support benefits and deduction administration, including FSA/HSA elections and termination-related final pay calculations
- Respond to employee payroll inquiries with professionalism and discretion
- Assist with special projects, including data cleanup and formatting for reporting/data warehouse initiatives
- Maintain organized, audit-ready payroll documentation and records
Minimum Requirements:- 3-5 years of payroll processing experience (multi-state a plus)
- Familiarity with payroll/HRIS platforms (Rippling experience strongly preferred)
- Working knowledge of payroll fundamentals: wage and hour law, tax withholding basics, deduction priority ordering
- Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, basic data cleanup)
- High attention to detail and comfort working with sensitive, confidential data
- Clear written communication skills for employee-facing correspondence
- Ability to work independently while flagging issues proactively
Preferred Requirements:- Exposure to international or EOR payroll
- Experience with NetSuite
- Experience with Rippling
- Interest in data analysis or BI tools (Power BI, SQL)
Why CHAOS?- Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
- Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
- Our Perks: Free daily lunch, 'No meeting Fridays', unlimited PTO, casual dress code
- Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses
- Team Growth: 350 employees and counting across 5 global offices
Hourly Rate: $37 - $44/hourThe stated compensation range reflects only the targeted base compensation range and excludes additional earnings such as bonus, equity, and benefits. If your compensation requirements fall outside of the range, we still encourage you to apply. The salary range for this role is an estimate based on a range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations.
Recruiting Agencies: CHAOS Industries does not accept unsolicited resumes or outreach. Unsolicited submissions will not be reviewed or compensated.#LI-onsite
