Salary: $76,072.62 - $123,237.47 Annually
Location : MD 20646, MD
Job Type: Full-time
Job Number: 2025-00147
Department: FAS ACCOUNTING-PAYROLL
Opening Date: 06/17/2025
Closing Date: 7/1/2025 11:59 PM Eastern

Summary
The hiring salary for this position is $76,072.62 annually.

Charles County Government is seeking an experienced Payroll Assistant Manager to perform technical payroll work in processing payrolls for County and related agencies, including preparation of quarterly and year-end reports, assisting with processing bi-weekly payroll, transmitting data to the bank and reviewing registers for accuracy. This position will assist the Payroll Manager with special payroll projects including the testing, development and maintenance of the payroll programs, procedures and processes.
Essential Job Functions

• Acts with full authority in the absence of the Payroll Manager,
• Assists with supervision and processing the bi-weekly payroll, including reviewing hours entry, calculating hours, and entering data as needed.
• Transmits payroll data to the bank electronically.
• Assists in filing quarterly and annual Federal and State payroll reports, including Forms 941 and W-2s.
• Reconciles payroll subsidiary ledgers and accounts to the general ledger.
• Maintains payroll change files.
• Prints checks, direct deposit statements and other reports as needed.
• Research and respond to inquiries regarding payroll related matters.
• Prepares reconciliation of position control system as required.
• Maintain Budget Position Control File.
• Test and implement leave tracking and payroll checks.
• Reconciles FSA (Flex Spending Accounts) accounts on a bi-weekly basis.
• Maintains quarterly wage reporting information.
• Assists and trains timekeepers in FLSA rules and regulations, as well as general payroll issues.
• Assists with testing software updates.
• Prepares journal entries as required.
• Maintains bi-weekly tax liabilities spreadsheet to ensure accuracy for quarterly filing.
• Performs duties of Payroll Manager and Payroll Specialist in their absence, as assigned.
• Processes payroll information for the preparation of payrolls.
• Reviews and corrects department data entry for payroll hours and leave tracking.
• Assists in the training of department personnel for entry payroll and leave tracking entry.
• Processes new employee data.
• Updates payroll deduction and benefit master files.
• Prepares, salary/fringe billing to outside agencies, direct deposit statements, and other payroll related transactions.
• Maintains payroll and related records and files.
• Updates, corrects and edits payroll files.
• Responds to employee inquiries and provides assistance regarding payroll related issues.
• Verifies employment and wage information to third parties.
• Processes payroll check corrections and special checks as needed.
• Prepares employee and employer insurance adjustments.
• Coordinates and reconciles unemployment reports & invoices.
• Coordinates workers comp claims with Central Services and other agencies.
• Works with Human Resources and other Departments to accurately compensate employees on FMLA.
• Manages the leave reporting program including the vacation and Comp time maximum leave accruals and adjustments to sick leave and at year end.
• Works with Budget to maintain the Budget Position Control File.
• Performs other related job duties as assigned.

Qualifications, Knowledge, Skills, and Abilities

Education and Experience:
Bachelor's degree in Accounting or Business with emphasis in Accounting. Three (3) years of general accounting experience with direct computerized payroll responsibility, or an equivalent combination of education, experience and training.
Licenses or Certifications:
None.
Special Requirements/Qualifications:
Work is subject to inflexible deadlines.
May be subject to work beyond the normal scheduled hours.
Knowledge, Skills and Abilities:

• Knowledge of Microsoft Office and other general computer use skills.
• Knowledge of Payroll accounting and processing procedures.
• Knowledge of FLSA rules and regulations, as well as general payroll issues.
• Knowledge of Federal/State tax laws which pertain to payroll. Payroll processing procedures.
• Knowledge of payroll related laws and regulations.
• Knowledge of data entry and related computer procedures.
• Knowledge of modern office practices and procedures including the operation of standard office equipment such as calculators, desktop computers, copiers and printers.
• Knowledge of payroll compliance, taxes and benefits.
• Knowledge of data entry and related computer procedures.
• Knowledge of computer skills using Microsoft Word and Excel and AS400.
• Ability to multi-task and meet deadlines.
• Ability to enter data accurately into computerized processing system.
• Ability to establish and maintain effective working relationships with others encountered in the work.
• Ability to communicate effectively verbally and in writing.
• Ability to identify weaknesses in processes and suggest solutions.
• Ability to reconcile and analyze accounts.
• Ability to organize work and files effectively.
• Ability to research and resolve problems as they arise. Examine payroll data and ensure its accuracy.
• Ability to handle sensitive information and maintain confidentiality.
• Ability to work in a team environment as well as independently.
• Ability to work flexible schedule depending on needs of department.
• Ability to examine payroll data and ensure its accuracy.
• Ability to be fluent in their primary position as well as the major responsibilities of the Payroll Manager and the Payroll Coordinator.

Additional Information
PHYSICAL DEMANDS
The work is sedentary with frequent periods of light physical activity. Work may be performed in office surroundings as well as outside. Typical positions require workers to walk or stand for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards. The work requires the ability to speak normally and to use normal or aided vision and hearing.

WORK ENVIRONMENT
Principal duties of this job are performed in a general office environment.

Department/Division: Fiscal and Administrative Services/Accounting
Pay Grade: 116
FLSA Status: Exempt
Telework Eligible: Yes
Reports To: Payroll Manager
Supervises: None
CharlesCountyGovernment
BENEFITS SUMMARY
www.GovernmentJobs.com/Careers/CharlesCountyMD
Health Insurance
Charles County Government PAYS 70% of cost: Blue Choice Advantage and HMO Open Access plans, including prescription and vision coverage. CareFirst and Delta for dental coverage.

Flexible Spending Account
Provides medical and dependent care options.

Supplemental Income Products
Accident Policy, Critical Illness Policy, and Hospital Indemnity Policy.

Long Term Disability Insurance
No charge to employee. The benefit pays 60% of salary at date of disability, up to $5,000/month. Retiree Health Insurance New hires who elect health insurance coverage with County Government are enrolled in a Voluntary Employee Beneficiary Account (VEBA). This coverage allows employees to pay health insurance premiums and other medical expenses following retirement or separation from employment.

Life Insurance
No charge to employees (valued at 1.5x the annual salary, not to exceed $250,000). Supplemental insurance and dependent life insurance are available for an additional cost. Term and whole life policies available.

Pension Plan (Defined Benefit Retirement Plan) 401(a) Plan - Must work minimum 37.5 hrs/week. Participation is mandatory.

Deferred Compensation Plan
457(b) Governmental Plan - Available to all employees, regardless of hours worked.

Employee Leave
• Charles County Government full-time employees earn annual, sick, and paid time off (PTO).
• The County currently recognizes 20 paid holidays throughout the calendar year.
• Away from work programs like paid parental leave and FMLA are available to employees.

Transfer of Sick Leave
New hires may be eligible to receive credit for up to 400 hours of sick leave from their previous employer when they begin employment.

Work Schedules
• Most work weeks are 37.5 hrs, and some positions may offer the opportunity for flexible work schedules or allow telework.

Additional Fringe Benefits
• Tuition Reimbursement for full-time employees upon completion of probation period
• Discounted, Onsite Childcare at a County Government facility.
• House Keys 4 Employee Program offers assistance to full time employees who are first-time homebuyers.
• Free, Employee Wellness Programs
• Legal Resources (prepaid benefit)
• Employee Assistance Program (free, short-term counseling)

Benefits eligibility is for employees who work 30 hours or more per week unless otherwise noted. Effective: March 1, 2025
01

The salary for this position is $76,072.62 annually. Please confirm that you are acknowledging this is the salary for this position.

• I acknowledge this is the salary for this position.

02

What Payroll Software Systems do you have experience working with?
03

For the top candidate selected for this position, the next steps in the hiring process will include reference checking. We will contact your current employer and two additional professional references following a conditional offer. We will also conduct a background check and driver record check, if applicable. Pre-employment drug and alcohol screening is the final step. Please confirm that you are acknowledging that if you are the top candidate selected for this position, the steps described above will be taken during the hiring process.

• I confirm that I am acknowledging that if I am the top candidate selected for this position, the steps described above will be taken during the hiring process.

04

Are you a federal employee recently affected by a layoff/reduction in force?

• Yes
• No

Required Question