Earn up to $3,000 in incentive pay during your first year of employment!Payroll and Accounts Payable Manager Job Compensation:- Starting $81,059.78 to $101,324.72 / Exempt Salary Per Year
Essential Duties and Job Responsibilities: PAYROLL - Responsible for all aspects of payroll operations, including developing and maintaining systems, coordinating timekeeping, processing, and overseeing payroll transactions, such as salaries, benefits, deductions, taxes, and third-party payments.
- Supervise, coach, and develop the payroll staff.
- Ensure payroll is completed in a timely manner.
- Develop, maintain, and abide by comprehensive procedures and regulations for all aspects of payroll processing.
- Develop and maintain training resources for staff and managers.
- Promptly resolve payroll issues and discrepancies.
- Collaborate with human resources and accounting teams on payroll issues.
- Responsible for monitoring, overseeing, and processing 401(k) activity including employee and employer contributions as well as other 401(k) activities such as reporting and audit.
- Monitor and balance related general ledger account balances.
- Coordinate and process requests from external auditors, including financial audits as well as program monitoring.
- Oversee the processing of all weekly, monthly, quarterly, and annual federal, state, and local payroll reports, filings, and deposits.
- Coordinate payroll activity with UKG and other systems (intranet, Kronos, Sage 300 and Sage Intacct) to ensure payroll continuity and correct posting/reporting of payroll activity.
- Monitor, process, and record monthly and annual paid time off balances.
- Serve as the primary backup for company payroll processing.
- Keep up to date on all federal, state, and local regulations through continual self-driven research, as well as attending webinars and other appropriate training.
Essential Duties and Job Responsibilities: ACCOUNTS PAYABLE - Responsible for the operations of accounts payable, including payments to vendors, clients and employee expense reports and travel reimbursements.
- Supervise, coach, and develop accounts payable and payroll staff.
- Develop, maintain, and abide by comprehensive procedures for all aspects of accounts payable processing.
- Develop and maintain training resources for staff and managers.
- Provide assistance to UMOS managers and staff in related accounts payable activities.
- Establish an environment of continuous process improvement with respect to the efficiency and effectiveness of the accounts payable department.
- Assure timely and accurate disbursement to vendors, clients, and employees.
- Oversee vendor accounts, including communicating with new vendors to set up account information, responding to payment inquiries, and managing vendor details.
- Oversee employee expense reports, including travel reports.
- Oversee of the 1099 tax processing and submission including required IRS compliance components throughout the year.
- Manage UMOS corporate credit card activity, including enforcement of UMOS policies and procedures.
- Manage UMOS gift and incentive card activity, including enforcement of UMOS policies and procedures.
- Coordinate and process requests from external auditors, including financial audits as well as program monitoring.
- Manage migration of payable activities from Sage to new ERP system.
- Serve as the primary backup for UMOS accounts payable processing.
- Keep up to date on all federal, state, and local regulations, for all states that UMOS does business in, for both the payroll and accounts payable processes, through continual self-driven research, as well as attending webinars and other appropriate training courses.
- Perform other duties as assigned.
Payroll / Accounts Payable Manager Job Qualifications: - Bachelor's degree in business administration, accounting, finance, or related field preferred.
- Four or more years of payroll experience required.
- Two or more years of leadership experience preferred.
- Experience in multi-state payroll and taxes a plus.
- Ability to work both independently and to work collaboratively in teams.
- Experience working with generally accepted accounting principles.
- Working knowledge, experience, and utilization of payroll and financial software applications required.
- Experience with UKG a plus.
- Experience with Business Intelligence software a plus.
- Intermediate to advanced Excel skills required, along with proficient use of other Microsoft applications such as Word, Outlook, Teams.
- Strong analytical and problem-solving skills
- Good planning and organizational skills to balance and prioritize workload.
- Experience working in the not-for-profit industry and grant accounting is preferred.
- Able to travel and work irregular hours occasionally; ability to work additional hours as necessary.
Work Environment, Physical, and Sensory Demands: Physical Demands: - Employee is frequently required to stand, walk, sit, bend.
- Occasionally required to lift and /or move up to 20 lbs.
- Occasional travel may be required.
- Frequently exposed to moderate temperature generally encountered in a controlled temperature environment and outside setting.
- Noise level in this work is usually semi-moderate.
Tools & Equipment Used: - iPhone, laptop computers, projectors, copy/scanner machine, computer.
- Be able to scan documents and encrypt documents as necessary.
- Use first aid equipment, fire extinguisher.
Usage varies by position.
Additional Eligibility Requirements: - Employment with UMOS is contingent upon successful completion of a criminal background check prior to employment.
