Scotiabank

Payables Supervisor, Real Estate

Scotiabank • $75K — $95K *
Toronto, ON M3C 0E3In-Person
Real Estate & Construction
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • Solid understanding of accounting principles, particularly in real estate and leasing costs.
  • Effective communication skills for resolving inquiries with suppliers and internal stakeholders.
  • Ability to handle sensitive financial information with professionalism.
  • Strong organizational skills to manage high volumes of work and deadlines accurately.
  • College diploma or equivalent experience required; degree in Finance is a plus.
  • 5+ years progressive accounting experience in accounts payable and general ledger functions.
  • Preferred experience in managing or leading a team.

Responsibilities

  • Support the team in invoice processing and payments across various categories.
  • Ensure accurate documentation and approvals for all payment requests.
  • Assist in property tax inquiries and data analysis for timely processing.
  • Investigate and resolve processing issues related to payables.
  • Coordinate with supplier onboarding for real estate vendors.
  • Manage ESG reporting updates for accurate energy consumption tracking.
  • Respond to vendor and stakeholder inquiries; collaborate for timely resolutions.
  • Support audit activities by providing documentation and maintaining confidentiality.
  • Identify and implement process improvements for efficiency.

Benefits

  • Diverse opportunities for professional development.
  • Commitment to community impact for employees and customers.
  • Competitive rewards program with bonuses and comprehensive benefits starting from day one.
  • Focus on creating an inclusive culture that empowers employees.
  • Commitment to accessibility and workplace accommodations for a diverse environment.
Full Job Description
Requisition ID: 265936

The Payables Supervisor will be responsible for managing the team that supports the end-to-end processing, control, and tracking of all payable's activity for the Real Estate team. This includes distributing workload between the Accounts Payable Administrators, acting as a point person to address any changes or updates associated with payables coding, and problem solving any issues.

The incumbent ensures the accurate recording and payment of costs across all areas, proactively identifying and escalating issues including discrepancies to senior management. The role also includes overseeing supplier onboarding, ESG reporting support through utility consumption data management in Onyx and maintaining all accounts and records to the highest professional standard.

Is this role right for you? In this role you will:
  • Invoice Processing & Payments - Support the Payables team in processing a variety of recurring and non-recurring payments, including rent, utilities, property taxes, project invoices, departmental expenses, consultant fees, legal costs, collective billing, shadow accounting, and wire payments. Utilize systems such as SmartBuy, PSAP Excel load files, and Scotia Connect to ensure timely and accurate payment execution.
  • Financial Controls & Accuracy - Ensure all payment requests are supported by appropriate documentation and approvals. Validate coding details prior to processing, including project codes or transit numbers, GL accounts, and applicable tax treatments (HST/GST/PST/QST). Review invoice amounts, tax calculations, and freight charges for accuracy and reasonableness.
  • Property Tax Support - Assist the Senior Manager, Taxation with property tax inquiries, including assessments, data analysis, and liaising with municipalities. Ensure timely receipt of tax bills and coordinate submission to Payables for processing.
  • Issue Resolution & Troubleshooting - Investigate and resolve processing issues related to coding, system errors, or process gaps. Escalate complex matters to the appropriate teams to ensure timely resolution.
  • Supplier Coordination - Partner with the supplier onboarding team to ensure consistent processes and documentation requirements for Real Estate vendors are maintained.
  • ESG Reporting Support - Coordinate updates within Onyx to support accurate tracking of consumption data, ensuring information is current and reliable for Energy Management reporting.
  • Stakeholder Communication - Respond promptly to inquiries from vendors, landlords, and internal stakeholders. Collaborate with Occupancy Cost Control and cross-functional teams to ensure timely resolution and payment processing, including managing shared inbox requests.
  • Audit & Compliance - Support internal and external audit activities by providing required documentation and implementing action items. Maintain strict confidentiality of sensitive financial information at all times.
  • Process Improvement - Maintain and enhance standard operating procedures across responsibilities. Identify opportunities to improve efficiency, accuracy, and overall process effectiveness.


Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:
  • Solid understanding of accounting principles and the Bank's General Ledger; knowledge of real estate, leasing, and occupancy-related costs is an asset.
  • Strong ability to communicate effectively with suppliers, Senior Managers, and internal stakeholders to resolve inquiries and explain accounts payable processes.
  • Demonstrated ability to handle sensitive financial information with a high level of tact and professionalism.
  • Excellent prioritization and organizational skills, with the ability to manage high volumes of work, meet strict deadlines, and maintain accuracy in a fast-paced environment.
  • College diploma or equivalent combination of education and experience required; University degree in Finance or a related field is an asset.
  • 5+ years of progressive accounting experience, preferably within accounts payable and/or general ledger functions.
  • Previous experience managing or leading a team is preferred.


What's in it for you?
  • A rewarding career path with diverse opportunities for professional development
  • An organization committed to making a difference in our communities - for you and our customers.
  • A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day.
  • Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
  • Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.


Location(s): Canada : Ontario : Toronto

About Scotiabank

Scotiabankers are committed to helping individuals, companies, and communities to thrive in a changing world. From personal and business banking, brokerage, and insurance, to private wealth, and the most sophisticated commercial, corporate and institutional services, they serve the diverse needs of some 21 million customers in more than 55 countries. Founded in 1832 in Halifax, Nova Scotia, their growth has always been fuelled by the success of their customers and their longevity secured by an unshakable commitment to carefully and expertly managing risk and capital. That focus on doing what's right for customers—short- andlong-term—has made us a global financial services leader. Headquartered in Canada, they are over 86, 000 Scotiabankers strong. Each of us are committed to being the best at understanding their customers' needs and all of us working together to deliver practical advice and relevant solutions that help their customers become financially better off.

Scotiabank Careers

Join Scotiabank, a premier financial institution, and become part of a diverse and inclusive team that’s leading the way in global banking. At Scotiabank, we offer more than just job opportunities; we provide a platform for professional growth and innovation in the financial services industry.

Work You’ll Do

At Scotiabank, we’re not just filling positions; we’re cultivating leaders. Dive into a workplace where diversity training and leadership development shape the path to your future. Our commitment to professional growth is evident in our robust training programs and continuous learning opportunities that foster innovation and strategic thinking.

Explore a World of Opportunities

Whether you’re looking for a full-time position, an internship, or a leadership role, Scotiabank has a spectrum of opportunities to fit your career ambitions. Our team is composed of individuals who bring a wealth of skills and perspectives to our company, driving us forward with their creativity and strategic insights.

Innovative Work Environment

Scotiabank’s culture is one of collaboration and respect, where each team member’s contribution is valued. Engage in meaningful work that challenges you to leverage your skills and push the boundaries of what’s possible in the banking sector. Our innovative projects not only support the growth of the company but also ensure our position as a leader in the industry.

Benefits and Growth

Choosing a career at Scotiabank means opting for a life of growth and opportunity. Our employees enjoy competitive benefits, including comprehensive health coverage, retirement plans, and flexible working conditions, all designed to support your career and personal life. We believe in nurturing our team’s potential by providing them with the tools they need to succeed both professionally and personally.

Join Our Team

Ready to take the next step in your career? Explore the job opportunities at Scotiabank by searching our open positions that match your skills and interests. We are continuously hiring and looking for passionate, curious, and solution-driven team players.

Networking and Professional Development

Stay connected and advance your career through Scotiabank’s extensive networking opportunities. Participate in events that connect you with other professionals and leaders within the industry. Our career resources will help you prepare your resume, ace your interviews, and land the job that best suits your career goals.

Stay Ahead

Keep up to date with the latest in career tips, industry insights, and company news—all from the people who work here at Scotiabank. Personalize your experience by subscribing to job alert emails tailored to your preferences and be the first to know about new openings and exciting developments. Join Scotiabank and be part of a team that values integrity, respect, and accountability. Discover how your career can flourish in an environment committed to your professional development and personal growth.
Learn more about Scotiabank
Size
90,619 employees
Market Cap
$57.5 billion
Industry
Finance & Insurance
5 Year Trend
+7%
NASDAQ
BNS
* Ladders Estimates

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