Finnegan Henderson Farabow Garrett & Dunner

Operations Assistant

Finnegan Henderson Farabow Garrett & Dunner • $80K — $90K *
Boston, MA 02115In-Person
Legal & Accounting
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • Bachelor's degree required.
  • 4+ years of professional experience in an office or legal environment.
  • Outstanding verbal and written communication skills.
  • Strong proficiency in Microsoft Office Suite and Adobe software.
  • Experience with virtual collaboration tools like Zoom and Microsoft Teams.
  • Highly organized with strong attention to detail.
  • Proven ability to manage competing priorities.

Responsibilities

  • Provide operational and administrative support to management and legal staff.
  • Organize and maintain accurate documentation and filing systems.
  • Coordinate workflows to optimize office services efficiency.
  • Serve as the primary contact for internal staff and external vendors.
  • Coordinate and execute internal and external office events.
  • Support the day-to-day operations of the Boston office.
  • Occasionally staff the reception desk and assist guests.

Benefits

  • Full range of medical benefits offered.
  • Financial benefits included based on position.
  • Support for real estate and office projects.
Full Job Description
Role Overview

The Operations Assistant supports the day-to-day operations of its Boston Seaport office. This role offers the opportunity to work within a dynamic, expanding organization and support firm leadership across multiple functions. The ideal candidate thrives in a fast-paced professional environment, demonstrates exceptional attention to detail, and is capable of managing multiple priorities while consistently meeting deadlines.

Responsibilities
  • Provide operational and administrative support to managers, directors, partners, and legal staff.
  • Organize and create system for filing and maintain accurate documentation and records.
  • Coordinate and optimize workflows/processes for office services staff to maximize efficiency.
  • Serve as the primary point of contact for internal staff and external vendors, and promptly answer operations-related questions for vendor coordination.
  • Coordinate and execute internal and external office events.
  • Support the day-to-day operations of the Boston office.
  • Occasionally staff the reception desk to greet and assist guests/visitors throughout meetings, providing exceptional client service.
  • Provide support for real estate, office expansion, and construction projects through asset management and the implementation of project management system.
  • Manage and prioritize a high volume of tasks with accuracy and professionalism.
  • Ensure deadlines are met and exceeded in a fast-paced environment through proactive work.
  • Other duties as assigned.


Qualifications
  • Bachelor's degree required.
  • 4+ years of professional experience in an office or legal environment.
  • Outstanding verbal and written communication skills.
  • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe, Canva.
  • Experience with Zoom and Microsoft Teams.
  • Highly organized with strong attention to detail.
  • Proven ability to manage competing priorities and meet deadlines through creative problem solving.
  • Professional demeanor with strong interpersonal skills.
  • Ability to interact with individuals at all levels of the organization.


If you are a strategic thinker with a passion for promoting success, we would love to hear from you.

The role is based in our Boston, MA office and requires an onsite work schedule five days per week. The base annual pay range for this role is between $80,000 - $90,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

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About Finnegan Henderson Farabow Garrett & Dunner

Finnegan, Henderson, Farabow, Garrett & Dunner, LLP is one of the largest IP law firms in the world. The firm has over 300 attorneys and patent agents in nine offices in the United States, Asia, and Europe. Finnegan's practice includes all aspects of patent, trademark, copyright, and trade secret law, including counseling, prosecution, licensing, and litigation. The firm also represents clients on IP issues related to international trade, portfolio management, the Internet, e-commerce, government contracts, antitrust, and unfair competition. Finnegan has represented clients from a range of industries, including pharmaceuticals, biotechnology, electronics, computers, telecommunications, automotive, energy, and consumer products.
Learn more about Finnegan Henderson Farabow Garrett & Dunner
Size
1,000 employees
Industry
Legal & Accounting
Founded
1965
* Ladders Estimates

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