On-Site Project Manager Job Description (Downtown Location)Position OverviewThis is a full-time, project-dedicated on-site position, Monday through Friday, supporting a 36-month capital improvement program in one occupied residential building in Downtown NYC. The On-Site Project Manager will maintain field visibility, document observable progress, coordinate apartment access and occupied-building logistics, support resident communications, and promptly escalate field and coordination concerns to the PMG Director and responsible parties.
Reporting and Role BoundariesThe On-Site Project Manager reports to the assigned PMG project lead and serves as AKAM-PMG's day-to-day field coordination contact. The retained Architect/Engineer remains responsible for design and code compliance, technical interpretations, RFIs, submittals, shop drawings, testing and inspection requirements, identification of defective work, punch lists, and certification of completion. This role observes, documents, coordinates, communicates, and escalates; it does not perform professional design or inspection, determine technical compliance, direct contractor means and methods or safety, certify payment, approve changes, accept work, stop work, or bind the Owner.
Key ResponsibilitiesDaily Site Coverage and Reporting- Maintain full-time site coverage and remain current on active work areas, access restrictions, shutdowns, inspections, deliveries, and near-term milestones.
- Prepare detailed daily reports, date-stamped photographs, and action records covering trades and manpower, work locations, observable progress, disruptions, resident impacts, and significant discussions.
- Use schedules and look-ahead plans prepared by the responsible parties to coordinate notices, access, shutdowns, deliveries, and logistics; report apparent delays or conflicts without assuming schedule preparation or control.
Field Coordination and Resident Communication- Serve as PMG's field contact among property management, building staff, residents, the Architect/Engineer, contractor, consultants, vendors, and inspectors; attend meetings and site walks and follow up with responsible parties.
- Coordinate approved apartment access, deliveries, staging, building services, temporary shutdowns, protection, housekeeping, restoration, and resident notices with the project team and building staff.
- Track notices, appointments, attempted and completed access, refusals, missed work, complaints, property damage, incidents, and restoration; promptly escalate emergencies, active leaks, loss of essential service, and resident-protection concerns.
- Maintain a consolidated view of simultaneous workstreams and provide concise field information for PMG action tracking, monthly progress reporting, and Board and resident meetings.
Condition Observation and Project Administration- Record readily observable conditions, incomplete or damaged areas, protection concerns, and resident impacts and transmit factual documentation without determining defect, compliance, or technical acceptability.
- Refer RFIs, submittals, shop drawings, design revisions, code issues, and work-quality questions to the Architect/Engineer; facilitate access and logistics for inspections, testing, probes, monitoring, and consultant visits.
- Document apparent extra work, unforeseen conditions, time-and-material activities, field tickets, and work outside approved scope, without validating entitlement, price, time, authorization, payment, or contractual responsibility.
- Monitor the administrative status of technical, corrective, change, and punch-list items using records maintained by the responsible parties; PMG does not own the technical logs, schedule, budget, cash flow, contingency, or change-order log.
Closeout and Turnover Support- Facilitate access and resident logistics for Architect/Engineer-led punch-list walks, final inspections, testing, training, and turnover; document assigned follow-up and assist with routing warranties, manuals, and closeout records. The Architect/Engineer determines technical completion and certifies the work.
Qualifications- Bachelor's degree in construction management, architecture, engineering, or a related field is preferred; substantial relevant experience may be considered in lieu of the degree.
- Three to five years of relevant on-site project management, construction administration, field coordination, or building-restoration experience.
- Experience with capital improvement work in occupied New York City residential buildings and working knowledge of applicable agencies, permits, inspections, Local Laws, and construction-safety requirements.
- Ability to read drawings, specifications, schedules, and consultant reports sufficiently to support logistics, factual reporting, and escalation without performing technical review.
- Strong judgment, observation, organization, communication, and problem-solving skills, including preparation of daily reports, photographic records, meeting notes, action logs, and professional correspondence.
- Proficiency in Microsoft Office, Project, Monday.com, and similar platforms; experience coordinating simultaneous facade, roof, plaza, MEP, electrical, life-safety, window, storefront, abatement, and interior work is preferred.
Work Requirements- Work full-time on site, Monday through Friday, 40 hours per week within the established 8:00 a.m. to 5:00 p.m. site day. The assignment is expected to begin upon contract award.
- Be available for scheduled early-morning, evening, weekend, shutdown, emergency, Board, resident, or agency obligations; regular hours may be adjusted with the PMG project lead to maintain the agreed weekly allocation.
- Be able to access permitted construction areas, stairs, roofs, and exterior work areas and use required personal protective equipment, with reasonable accommodation and required training.
- Employment is subject to AKAM's standard introductory period and applicable company policies.
