Job Title: Office Manager
Reports to: Bureau Chief of Administrative Services
Status: Full-Time/Non-Union
Grade: 21
Salary Range: $115,000 - $125,000
Location: 50 W Washington/Daley Ctr, 5th Floor
Bureau: Administrative Services
Application Deadline: General Description: To supervise and lead the administrative support staff and address the worksite needs of the ASAs and Investigators assigned to the Skokie Courthouse. To collaborate with other Office Managers on processes and procedures that will ensure that work is being completed in the most productive and efficient manner. Provide positive leadership, training, and direction to all administrative supervisors and support staff.
Physical Requirements:Medium Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties/Responsibilities:Maintain and require strict confidentiality of all CCSAO information received or learned, including, but not limited to, CCSAO policies and employee matters,
- Exercise integrity and decorum in all situations.
- Assist with the submissions to the Cook County Board of Commissioners and its various committees.
- Assist in the onboarding of administrative support staff and Assistant State's Attorneys assigned to the Civil Actions Bureau.
- Electronically maintain time and attendance records and ensure that all employees are in compliance.
- Conduct regular meetings with administrative supervisors, if any, and with administrative staff
- Attend all Office Manager meetings, as scheduled, and host/lead meetings at rotating work sites.
- Participate in weekly Office Managers conference calls with Bureau Chief.
- Participate in collaborative meetings with other county stakeholders.
- Conduct interviews for perspective employees and prepare interview evaluations of candidates.
- Prepare and administer annual performance evaluations for administrative employees at your location.
- Prepare and administer disciplinary action, as needed, in compliance with CCSAO policies and the appropriate Collective Bargaining Agreement.
- Prepare statistical and year end reports.
- Maintain safety evacuation, and Continuity of Operations Plans, for the respective CCSAO work location.
- Maintain proper documentation/logs of all cases and policies at your location and supervise the destruction/disposal of documents/files in accordance with CCSAO guidelines and the Local Records Commission.
- Facilitate and execute all legal and professional requests and needs from CCSAO employees at the facility work site that are in compliance with CCSAO policies.
- Troubleshoot, problem solve and facilitate all administrative concerns for the CCSAO work site in collaboration with other County stakeholders and external agencies.
- Work with the Director of Operations/Purchasing, and/or Director of MIS, to order, store, and control all office supplies and equipment, and arrange service calls for office equipment, as required.
- Support a clean and healthy work environment in accordance with the mission and values of the State's Attorney's Office and State's Attorney's Office's EEO policy
- Perform additional duties and responsibilities as needed or required.
Duties/Responsibilities:Required- The candidate must have demonstrated strong leadership and collaborative skills in addition to the ability to motivate others.
- The candidate must be detail oriented, have excellent interpersonal skills, excellent verbal and written communication skills, excellent organizational skills, and the ability to multi-task.
- The must be able to lift/push 50lbs.
- The candidate must have the ability to work independently and be able to perform duties in high pressure situations.
- The candidate must be highly proficient in digital ecosystems.
- Highly proficient in Microsoft Office applications, such as SharePoint, TEAMS, Outlook, Planner, and List.
Preferred- Management of two or more staff members.
- Knowledge of CRIMES, NICE Evidence Management Systems and Clerks.
- Knowledge of the various units within the CCSAO.
