About the RoleMuon seeks a Facilities Coordinator for our Mountain View, CA office. In this role, you will be responsible for managing day-to-day operations and maintenance of company facilities, including visitor management, workspace functionality, and facility-related vendor relationships, while ensuring safe, efficient, and compliant work environments. You will also take ownership of small repairs, maintenance tracking, and lead facilities projects from planning through completion.
Important: This role requires on-site presence Monday through Friday from 8:00 AM - 5:00 PM. Additionally, this role may require on-call availability on weekends in the event of a company event or a facility emergency.
Responsibilities- Day-to-Day Operations
- Manage the front door and oversee Muon's guest check-in process, ensuring a smooth and positive experience for all visitors
- Maintain end-to-end employee experience including but not limited to cafe, snacks, badge distribution and access and collaboration areas
- Receive USPS, scan and email documents to the appropriate department
- Conduct a daily perimeter check before leaving to ensure the security of our facility; create and issue corporate badges
- Stay vigilant with ADA compliance and building compliance
- Coordinate vendors to resolve on-site facility issues to ensure business is minimally impacted
- Maintenance & Repairs
- Coordinate and track maintenance and repair activities for building systems including HVAC (including cleanroom/HEPA), security systems, fire protection, and other facility infrastructure
- Perform small repairs and hands-on maintenance tasks to keep the workspace functional and safe
- Identify and resolve field issues during facility modifications, escalating to engineering or management as needed
- Facilities Projects
- Lead facilities projects from planning through turnover, partnering with engineers, contractors, and vendors across procurement, installation, and commissioning phases
- Communicate planned work and schedules to internal teams, subcontractors, and suppliers to meet operational needs and deadlines
- Participate in facility readiness activities and assist with response to facility emergencies or environmental threats
Qualifications- Must be able and willing to reliably work in our Mountain View office 5 days per week from 8:00 AM - 5:00 PM (this role does not offer a WFH option)
- 1-2 years of corporate facilities, operations, or related experience
- Familiarity with building systems including HVAC, cleanroom/HEPA environments,and fire protection.
- Good written communication skills
- Computer literacy, including experience with Google Workspace and Slack
- Familiarity with stringent visitor registration policies and systems (iPad, The Receptionist, Envoy; ITAR knowledge is a plus)
- Proactively identify and resolve issues, taking personal accountability for solutions and follow-through
- Ability to adapt to a dynamic, fast-paced environment
Nice-to-Have Skills- Associate's degree or equivalent experience
- Experience working with ticket management software (Asana, Jira a plus)
- Experience supporting construction or facilities modification projects
- Familiarity with local authority documentation
SalaryThis role is non-exempt. The salary range for this role is $78,000 - $99,000, plus a competitive equity grant and comprehensive benefits package. Final compensation will be based on skills, qualifications, experience, and geographic location as assessed during the interview process.
