Summary

The Program Coordinator provides maintenance of data related to the budget and expenditure estimates. Provides for the best patient care services without exceeding the allotted budget. Works in close coordination with the SCI/D Center leadership, REC ICC leadership, and medical center leadership to provide workload statistics, advise on budget shortages and recommendations regarding funding or program adjustments and to promote cost consciousness and identify areas in which savings are possible.

Duties

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Major duties include, but are not limited to:

Administrative Management:

• The incumbent must have knowledge of computers, printers, VistA, transmission and the planning of additional hardware and software. Duties also include involvement in planning Automated Data Processing (ADP) functions and telephone needs within the Center. Incumbent must have knowledge in and be able to assume the responsibility for formulating and administrating policies and developing or coordinating directive material implementing these policies. Incumbent assumes the responsibility for the day-to-day SCI/D Center operation, supervision, and administration, identifying areas requiring attention and recommending course of action to the Center's Director. The incumbent will provide support to REC ICC as needed and assigned. Knowledge required of orienting/training new professional staff members to the Center and to VA procedures and policies. Incumbent must be knowledgeable regarding policy and procedural interpretations of guidelines. The incumbent is responsible for developing short and long-range plans, conducting systematic reviews, and assuring documentation and reporting of Center transactions, activities, workload, etc.

Quality Management/Performance Improvement:

• The incumbent is responsible for assuring the quality review of records and coordinates these activities with the Performance Improvement (PI) External Peer Review Program (ERPP) department. Actively promotes PI and EPRP in the inpatient and outpatient setting. Incumbent assumes the responsibility in the development and implementation of the SCI/D Center Quality Improvement program. Ensures through monitoring, evaluation, and appropriate assignment of reviews that quality and appropriate patient care is provided throughout the service. The incumbent reports monthly to the SCI/D Center staff on PI activities, problems identified, actions taken and follow-up. The objectives, scope, organization, and effectiveness of the program is evaluated and revised as needed. Independently performs fact-finding reviews when indicated.

Budgeting/Financial Management Work:

• The incumbent is a Control Point Official for all SCI/D Center control points and is responsible for implementing and maintaining several contractual agreements that provide service to our veterans and service. The incumbent is responsible for authorizing all expenditures annually. Incumbent serves as the point of contact for these arrangements and resolution of problems that may arise in carrying out these contracts. Incumbent is the certifying official for invoices presented by vendors. Plans, formulates, and implements budget requirements which include contracting for residential treatment facilities, transportation, and communication expenditures, as well as miscellaneous expenditures related to the treatment of veterans in SCI/D Service programs. Monitors resource utilization, prioritizes needs, effecting changes in view of available resources. Prepares annual budget requests and must have knowledge in the development and management of budgets. Is responsible for analyzing workload, costs, and reviewing overall resource utilization using sound fiscal judgment.

Personnel Management:

• Directs the personnel management program for the SCI/D Center, performing or overseeing full range of human resources requirements. Performs the full range of personnel management and administration and acts as a liaison with the REC ICC and Human Resource Management Service concerning personnel-related matters. Provides advice and assistance to staff concerning Federal and agency personnel processes and procedures.
• The incumbent participates in the interviewing, selection of employees for assignments, and making recommendations for promotion of organizational chart positions.

Space and Supply Management:

• The incumbent is responsible for reconciliation and administering of the Consolidated Memorandum Receipt (CMR) account for the SCI/D Center and for prompt reporting of excess equipment to Acquisition and Material Management Service. The incumbent is responsible for providing assistance for the procurement and maintenance of equipment and facilities. Incumbent must secure proper justification when submitting supply requisitions and is responsible for a system of documentation and control over signature authority for procurement and receipt of supplies and services.

Clinical:

• Collaborates with Chief of Occupational Therapy regarding aspects of clinical and administrative OT services in the REC ICC, including those conducted by trainees and staff.

Work Schedule: 07:30 to 16:00; Monday through Friday

Telework: Telework, if approved, will be on an Ad-Hoc basis only.

Virtual: This is not a virtual position.

Functional Statement #: 000000

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

Basic Requirements:

• United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• Education and/or Experience.
  
  • (1) The individual must meet at least one of the following requirements below:
  • (a) Bachelor's degree in occupational therapy and two (2) years of experience as an occupational therapist; NOTE: The baccalaureate degree must be from an approved program prior to the AOTA January 1, 2005 decision that the Accreditation Council for Occupational Therapy Education (ACOTE) would only accredit master or doctoral degree programs in occupational therapy. or
  • (b) Bachelor's degree in occupational therapy and two (2) full years of graduate education in a related field; NOTE: The baccalaureate degree must be from an approved program prior to the AOTA January 1, 2005 decision that ACOTE would only accredit master or doctoral degree programs in occupational therapy. or
  • (c) Master's Degree or higher in occupational therapy.
  • (2) Individuals must be a graduate of a degree program in occupational therapy approved by the ACOTE or predecessor organizations. This is inclusive of an internship (supervised fieldwork experience required by the educational institution). ACOTE is the only accreditation agency recognized by the United States Department of Education and the Council for Higher Education Accreditation. Degree programs may be verified by contacting the American Occupational Therapy Association website or at their office address: American Occupational Therapy Association, P.O. Box 31220, Bethesda, MD [redacted].
• Certification. Candidates must possess a current NBCOT certification as an OT.
• State Licensure. Candidates must possess] a full, current, and unrestricted state license [ ], to practice occupational therapy in a state, territory or Commonwealth of the United States (i.e., Puerto Rico), or in the District of Columbia.
• English Proficiency. Candidates must be proficient in spoken and written English to be appointed as authorized by 38 U.S.C. a7 7403(f).

Grade Determinations:

Occupational Therapist (Program Coordinator), GS-13

Education, Experience, and Licensure. Completion of one year of experience equivalent to at least the GS-12 grade level and directly related to the position being filled.

In addition to the experience above, the candidate must demonstrate all the following KSAs:

(a) Knowledge of contemporary occupational therapy within specialty area to provide clinical guidance, training, or education for internal and external stakeholders.

(b) Ability to set priorities, delegate tasks, meet multiple deadlines, and balance responsibilities.

(c) Ability to articulate and communicate the assignment, project, problem to be solved, actionable events, and objectives; as well as provide direction on work methods, practices and procedures in administration and/or education methodologies.

(d) Ability to monitor and report on the status and progress of work, evaluate the program to ensure that methods, deadlines and quality have been met, and ensure adjustments to the work process are in accordance with priorities.

(e) Ability to develop and coordinate treatment and/or educational programs within a concentrated field or specialty area, such as amputee, spinal cord injury, chronic pain, student clinical education/residency programming, polytrauma/traumatic or brain injury.

(f) Ability to effectively motivate and manage a diverse clinical staff with widely divergent backgrounds, interests, and points of view.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.