Occupational Health Administrative Assistant - On Site

Merck Group • $60K — $104K *
Bedford, MA 01730In-Person
Healthcare
Less than 5 years of experience
3 days ago
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Job Overview by Ladders

Qualifications

  • High School Diploma or GED required
  • 3+ years' experience in an administrative role
  • Strong organizational skills with attention to detail
  • Bachelors in Business, Health Administration, or related fields preferred
  • CPR/AED and First Aid Certification preferred
  • Understanding of HIPAA and medical privacy regulations
  • Proficiency in Microsoft Office 365, particularly PowerPoint and Excel basics

Responsibilities

  • Greet visitors and provide customer service for Occupational Health Services
  • Manage and maintain confidential employee health information and records
  • Schedule employees for medical surveillance programs and manage exam results
  • Order clinic supplies and maintain inventory levels
  • Promote communication of health and safety initiatives site-wide
  • Triaging walk-in and phone queries, escalating as necessary to the RN
  • Assist with budgeting by managing invoices and collaborating with EHS staff

Benefits

  • Health insurance offered
  • Paid time off (PTO) available
  • Retirement contributions provided
  • Additional perquisites offered
Full Job Description
Your Role:

As the Occupational Health Administrative Assistant - On Site, you will greet and provide customer service and administrative support for Occupational Health Services' various clinical programs. The Assistant will handle confidential information to prepare, develop, distribute and manage documents necessary to meet clinical needs. You will work closely with the Occupational Health Nurse and EHS Site Director to plan, develop and respond to site needs (Bedford/ Burlington and Field workers). You will maintain records and run reports in various systems: electronic medical records, training logs, and corporate safety database. You will support various wellness and safety initiatives. Additionally, you will travel between local MilliporeSigma sites to perform your job duties.

Responsibilities include but are not limited to:
  • Triage walk-in and phone queries escalating to RN as applicable
  • Maintain and safeguard confidentiality of Employee health information and records
  • Manage medical records, including Iron Mountain
  • Maintain clinic site inventories and room schedules
  • Schedule employees for Medical Surveillance programs and manage exam results: Hepatitis B, Respirator Protection, Early Symptom Intervention, etc.
  • Schedule Safety eyewear and Safety shoe vendors providing follow-up customer service
  • Promote site wide communication of health and safety initiatives
  • Order clinic supplies and maintains inventories
  • Assists with the budget process by managing invoices, writing purchase orders, and collaborating with EHS/ REPS staff


Physical Attributes:
  • Perform moderate physical activity
  • May frequently sit, stand, walk, squat, bend, turn/ twist, push, pull, use hands, handle or feel; reach with hands or arms
  • Occasionally lift up to 25 pounds, carry up to 10 pounds
  • Vision requirements include near and distant vision
  • Acuity of hearing


Who You Are:

Minimum Qualifications:
  • High School Diploma or GED
  • 3+ years' experience in an administrative role


Preferred Qualifications:
  • Strong organizational skills with attention to details, punctuality
  • Bachelor's Degree in Business Administration, Health Administration, or other Healthcare fields
  • CPR/AED and First Aid Certified
  • Understanding of HIPPA and medical privacy
  • 5+ years in an administrative role
  • Proficient in Microsoft Office 365, PowerPoint, Excel basics
  • Ability to handle confidential information
  • Great interpersonal skills with good verbal and written communication

RSREMD

Pay Range for this position: $29-$50/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

About Merck Group

Merck Group Careers

There has never been a more opportune time to join Merck Group, a leading science and technology company in healthcare, life science, and performance materials. Merck Group offers a plethora of job opportunities that cater to a variety of skills and professional aspirations, making it an ideal environment for both seasoned experts and those at the start of their career journey.

Work You’ll Do

At Merck Group, every team member contributes to breakthrough innovations in healthcare, life sciences, and electronics. The company's commitment to diversity and innovation fuels its leadership in various sectors, driving growth and transformation globally. Merck Group’s career paths are diverse, offering positions that challenge individuals to use their skills in new ways every day, supported by robust training programs and development opportunities.

Explore Job Opportunities and Growth

Merck Group is not just about jobs; it's about building a career. With a vast array of positions, from research and development to marketing and sales, the company is keen on hiring and nurturing talent to lead industry transformation. Merck Group’s dedication to professional growth is evident in its comprehensive benefits package and performance management processes that aim to maximize individual potential.

Internship Programs

Starting with an internship at Merck Group can be a pivotal step in securing a prosperous career. Interns gain invaluable industry experience, working alongside seasoned professionals and engaging in projects that offer real-world applications of their studies. Internships often lead to full-time employment opportunities, providing a seamless transition from education to professional employment.

Inclusive Culture and Leadership

Merck Group is proud of its inclusive culture that embraces diversity and fosters an environment where all employees can thrive. The company’s leadership is committed to creating a workplace where diverse ideas lead to innovative outcomes. Merck Group also offers diversity training to ensure all team members are equipped to contribute to the company’s inclusive goals.

Networking and Professional Development

Employees at Merck Group are encouraged to engage in networking and professional development activities that enhance their career trajectories. The company hosts various networking events, workshops, and seminars that are designed to hone skills and foster connections within the industry. Leadership development programs are also a cornerstone, preparing employees for future roles of increased responsibility.

Stay Connected with Merck Group Careers

Interested candidates can explore open positions that match their skills and interests through the Merck Group careers page. The company values curious, creative, and solution-driven team players who are eager to make an impact.

Keep Up to Date

Stay informed with career tips, insider perspectives, and industry-leading insights from Merck Group professionals. These resources are invaluable for those looking to advance their careers and stay ahead in a competitive job market.

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SEARCH MERCK GROUP JOBS

READ CAREERS BLOG

Merck Group is continuously looking for individuals who are ready to drive innovation and lead in the global marketplace. Whether through full-time positions, internships, or leadership roles, Merck Group offers a career path filled with opportunities for growth, learning, and leadership.
Learn more about Merck Group
Industry
Pharmaceuticals & Biotech
* Ladders Estimates

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