Jones Lang LaSalle Incorporated

Occupancy Planning & Move Manager

Jones Lang LaSalle Incorporated • $70K — $95K *
Calgary, AB T1Y 7M8In-Person
Energy & Utilities
5 - 7 years of experience
Today
Be an Early Applicant
Job Overview by Ladders

Qualifications

  • 6+ years in corporate facilities management or related fields
  • Proficient in CAD/CAFM systems with move management capabilities
  • Strong Excel, Project, and Office Suite skills
  • Familiar with architectural and space planning concepts
  • Understanding of RFP/RFQ documents and related contracts

Responsibilities

  • Analyze and optimize client space allocation and occupancy
  • Develop and implement occupancy strategies with leadership
  • Manage project budgets, staffing, and scheduling
  • Oversee relocation activities from planning to post-move support
  • Facilitate communication between clients and internal teams
  • Ensure compliance with space policies and standards

Benefits

  • Opportunity to work on-site five days a week
  • Engagement with high-profile energy sector clients
  • Involvement in strategic planning and process improvements
  • Potential for professional growth in a supportive environment
  • Exposure to cutting-edge facilities management technology
Full Job Description
What this job involves:

JLL is hiring an experienced facilities management professional to lead the occupancy planning and move management strategy for a prominent energy sector client. across its portfolio. This role will be critical in building an exceptional relationship with the client and serving as a key contact. We will rely on your expertise to optimize space, drive process improvements and manage complex relocations while providing financial oversight to this area.

You will provide a "boots on the ground" perspective to the the facilities management team and client for all move activities, and ensures quality service delivery and acts as an effective "change agent" .

This role requires being on-site at the client's office (downtown) 5 days/week.

What your day-to-day will look like:

Occupancy Planning & Strategy
  • Analyze client portfolio and identify space optimization opportunities
  • Develop and implement occupancy strategies with CRE Leadership
  • Track headcount projections (1-3 year horizon) and forecast supply/capacity
  • Create Migration and Stack Plans; develop Regional Occupancy Plan of Record
  • Manage space allocation per master plans for relocations, remodeling, and rental space moves
  • Conduct Site Audit Data reviews (seat assignments, occupancy, vacancy) with Facilities Management
  • Apply and educate stakeholders on space policies, standards, and protocols


Move Management & Project Administration
  • Manage project staffing, scheduling, scope, and budgets; handle change orders proactively
  • Review and approve timesheets, invoices, and project reports for client submission
  • Facilitate project kick-offs with internal staff and stakeholders
  • Participate in quarterly budget reviews; maintain revenue status across multiple projects
  • Develop quality plans for each account; monitor service delivery results
  • Complete all internal project close-out activities and documentation


Relocation Execution
  • Manage all relocation activities: planning, scheduling, implementation, and post-move support
  • Ensure OP Playbook and RPM operations manual are current and followed
  • Prepare RFPs and manage vendor procurement (technology, telephony, furniture, etc.)
  • Evaluate vendor compliance with performance standards
  • Manage furniture plans, budgets, installation, and quality control through punch lists
  • Oversee CAFM system data input to maintain accurate occupancy information
  • Coordinate work orders, small projects, furniture reconfigurations, and space enhancements
  • Provide on-site move support: signage, directions, issue resolution


Client & Stakeholder Management
  • Serve as primary client relationship manager; represent JLL at leadership level
  • Manage expectations, provide constructive feedback, and identify improvement opportunities
  • Establish regular communication channels with clients, partners, and internal teams
  • Coordinate seamless transitions and facilitate clear communication across OP, RPM, and Facilities teams


Technical & Space Management
  • Work with platform support to maintain CAD/CAFM drawings and CAFM database with required detail
  • Coordinate updates to record drawings as spaces are remodeled
  • Track and report floor occupancy by department for cost allocation
  • Support design of productive workspaces aligned with organizational objectives
  • Manage asset divestment when buildings are sold or vacated


Required Qualifications:

Experience:
  • 6+ years in occupancy planning, facility, project, or construction management in Corporate Real Estate
  • Background in occupancy planning, project management, construction, architecture, or strategy planning preferred


Technical Skills:
  • Proficient in CAD/CAFM technology with move management module and/or facilities management systems
  • Strong Microsoft Excel, Project, and Office Suite skills
  • Working knowledge of architectural drawings, furniture planning, and space planning concepts
  • Understanding of RFP/RFQ documents, contracts, and proposal terminology


Other Requirements:
  • 5 days on-site per week required
  • Flexibility with work hours and travel as needed
  • Ability to drive to client sites within region
  • Must work outside normal business hours when required
  • Physical ability to walk distances, stand extended periods, stoop, kneel, crouch, crawl
  • Ability to lift/carry 25 lbs regularly; occasionally lift/move 10-50 lbs
  • May occasionally work in outside weather conditions


Location:

On-site -Calgary, AB

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

About Jones Lang LaSalle Incorporated

Jones Lang LaSalle is a financial and professional services firm that specializes in commercial real estate services and investment management. Its services include: tenant representation for organizations that lease office, industrial and retail spaces; consulting, which supports companies to develop workplace strategies such as occupancy planning, relocations, and energy and environmental sustainability initiatives; project and development services to manage ground-up creation, building construction, and major interior renovations; capital markets and real estate investment banking, which helps organizations buy and sell properties, and improve the financial impact of their real estate; facilities management for a variety of properties including office towers, retail and exhibition centers, and government, collegiate and industrial complexes; property management services, that provide on-site administration to help owners of office, industrial, retail and specialty properties reduce costs and enhance their property values; and valuations that provide impartial assessments of real estate worth through more than 200 corporate offices in 70 countries. Jones Lang LaSalle was formed by the merger of Jones Lang Wootton, a British firm with origins dating back to 1783, and LaSalle Partners, an American company formed from a predecessor launched in 1968. Jones Lang Wootton opened its first US office in New York in 1975. In 1997, the initial public offering was completed by LaSalle Partners for the company's common stock in the market.

Jones Lang LaSalle Incorporated Careers

Join the dynamic team at Jones Lang LaSalle Incorporated (JLL), a global leader in real estate services, where your career journey is just as important as the professional milestones you aim to achieve. At JLL, we offer more than just job opportunities; we provide a platform for growth, innovation, and leadership in an industry that shapes the world around us.

Work You’ll Do

At JLL, you will be part of a culture that prizes diversity, teamwork, and forward-thinking. Whether you are looking for a full-time position or an internship, JLL offers a variety of roles that cater to your professional skills and personal development goals. Our team is composed of the brightest minds in real estate, providing you with unparalleled mentorship and networking opportunities that foster career advancement.

Innovate and Lead

Embrace the opportunity to lead projects that redefine the real estate landscape, leveraging JLL’s global scale and deep industry expertise. Our commitment to innovation is evident in every strategy we implement and every building we manage. By joining our team, you will collaborate with professionals who are eager to share their knowledge and push the boundaries of what is possible in real estate.

Professional Growth and Development

JLL is dedicated to the professional growth of its employees. We offer robust training programs, including leadership development and diversity training, to ensure you are equipped for success. Our benefits extend beyond the basics, encompassing health, wellness, and financial planning to support you and your family at all stages of life.

Explore Job Opportunities

JLL is continuously expanding, and we are hiring across multiple disciplines. Explore positions that match your skills and interests in areas such as property management, sustainability, financial analysis, and more. We look for driven, curious, and innovative team players who are ready to make an impact.

Internship Programs

Kickstart your career with a JLL internship. Gain hands-on experience, build your resume, and make invaluable industry connections. Our internships provide a deep dive into the real estate sector, allowing you to apply academic learning to real-world challenges.

Join Our Team

Ready to advance your career at Jones Lang LaSalle Incorporated? Search open positions, read about our employment benefits, and prepare your resume. The interview process at JLL not only assesses your fit for the company but also ensures our culture aligns with your career aspirations.

Stay Connected

Keep up to date with the latest from JLL Careers by subscribing to our job alert emails. Receive personalized updates that align with your career preferences and learn about new opportunities in real-time.

Networking and Industry Leadership

At JLL, networking doesn’t end with your hire date. Continue to connect with leaders and peers through our various professional networks and community engagement initiatives. Lead the way in industry discussions, participate in global conferences, and contribute to innovative solutions that drive the future of real estate. At Jones Lang LaSalle Incorporated, we don’t just offer jobs—we offer careers that make a difference. Join us in shaping the future of real estate, one innovation at a time.
Learn more about Jones Lang LaSalle Incorporated
Size
98,000 employees
Market Cap
$7.4 billion
Industry
Real Estate & Construction
Net Income
$402.5 million
Founded
1783
5 Year Trend
+8.3%
Revenue
$16.5 billion
NASDAQ
JLL
* Ladders Estimates

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