Reference No

Position Title: Medical Coordinator

Department: Medical Affairs Vaccine Canada

Location: Toronto, Canada (Hybrid)

About the Job

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you'll help advance prevention on a global scale - and shape the future of immunization.

Monitor and support medical governance and operations involving external expert engagement: liaising with 3rd party vendors, financial processes, approval processes while identifying and addressing gaps. Additional criteria include and are not limited to discretion, professionalism, accountability, and ability to collaborate with multiple stakeholders.

Main Responsibilities:

• Supports Vaccines Canada Medical Financial Process, including tracking of departmental expenses and monthly accruals. 26%
• Supports team in creation of financial requests, Purchase Requisitions, purchase Orders, and tracks expenses throughout the course of a project until invoice processing and year end reconciliation is complete. 26%
• Supports team in the creation and coordination of confidentiality agreements, service agreements and contracts with external suppliers. 9%
• Ensures appropriate referencing, documentation, translation, tracking approvals and OneCRM process, and appropriate archiving in accordance with Sanofi SOPs, IMC regulations and PAAB approval process management. 9%
• Managing all accredited education events (budget tracker, PO opening, etc.). 9%
• Completion of required documents to generate payment for Sponsorships, Grants and Honorarium. 9%
• Coordinates and organizes team meetings, including scheduling, booking meeting rooms, managing calendar invitations, and preparing meeting materials and agendas. 4%
• Manages booking processes for internal and external events, including venue coordination, catering arrangements, and logistics support for medical team activities. 4%
• Maintains team calendars and coordinates availability for Medical Directors and MSLs, ensuring efficient scheduling of meetings, calls, and project milestones. 4%

HSE requirement/statement

• Works within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act.

Context of the Job/Major challenges

• Ensure that payment is made to suppliers and maintain a good relationship with them to ease payment processes. Monitor old requests and manage new incoming ones by order of priority by date and urgency.

Dimensions/scope

• Responsibilities of the job are for Vaccines Canada Medical only. Coordinate with the Medical Directors and MSLs on their projects; open line of communication at all times.

About You

Certifications:

• College-level post-secondary education (including CEGEP in Québec) or a bachelor's degree in a relevant field.

Required qualifications:

• 2+ years of experience in an Administrative position, preferably within medical affairs or broader pharmaceutical industry.
• Strong attention to detail with ability to manage multiple priorities
• Excellent communication skills for stakeholder management
• Problem-solving mindset for process improvement
• Discretion in handling confidential medical and financial information

Preferred Qualifications:

• 2 to 3 years in project management
• Experience within pharmaceutical industry, an asset
• Experience with budget tracking and financial reconciliation
• Experience with contract lifecycle management systems.
• Familiarity with pharmaceutical regulatory processes (Health Canada, IMC, PAAB, etc.)

Language:

• Written and spoken English. French is an asset.

Travel:

• Limited travel required - Company/Team meetings within Canada

Computer knowledge:

• Intermediate to expert level competence in MS Office, including Excel, Outlook calendar management, and meeting scheduling tools.
• High level of expertise in all areas of modern office practices (instant messaging, web conferencing, meeting room booking systems, telephone systems, file sharing, etc.)

This position is for a current vacant role that we are actively hiring for.

AI Usage

"Artificial Intelligence" refers to any systems that use automated processes, including algorithms and machine learning, to analyze data and make predictions, inferences, decisions, or recommendations without direct human involvement. These systems may process personal information to identify patterns, improve services, or support decision-making. The Company may use Artificial Intelligence for purposes including, but not limited to, resume screening and hiring, scheduling interviews or meetings, conducting surveys, matching skills with potential job openings, interview scoring, ensuring compliance with regulations applicable to our industry, and activities related to performance evaluation. Information collected and processed by the Company's Artificial Intelligence systems may include the personal information detailed above and calendar availability. It excludes the information collected and processed for monitoring purposes. You should contact Human Resources if you have a question or concern regarding your personal information. You can also contact Canada's Privacy Officer via Sanofi's data subject request portal, Data Subject Rights Webform. The Data Subject Rights Webform can also be used to request access or correction of your personal information and file a complaint.

The salary range for this position is:
86,100.00 - 124,400.00
Final compensation will be determined based on demonstrated experience, skills, location, and other relevant factors. Employees may be eligible to participate in Company employee benefits programs, and additional benefits information can be found through the (CA)LINKOR (US) LINK.

La fourchette salariale pour ce poste est la suivante:
86,100.00 - 124,400.00
La rémunération finale sera déterminée en fonction de l'expérience démontrée, des compétences, du lieu de travail et d'autres facteurs pertinents. Les employés peuvent être admissibles à participer aux programmes d'avantages sociaux de l'entreprise, et des informations supplémentaires sur les avantages sociaux peuvent être trouvées via le lien