City of Toronto

MATERIALS MANAGEMENT ASSISTANT 1

City of Toronto • $79K — $86K *
Toronto, ON M3C 0E3In-Person
Healthcare
Less than 5 years of experience
Today
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Job Overview by Ladders

Qualifications

  • 5-7 years' experience in warehousing and inventory control
  • Familiarity with automated inventory systems, especially SAP
  • Proficient in software applications: Word, Excel, Access, Outlook
  • Experience in providing direction and training to teams
  • Valid Province of Ontario Class 'G' Driver's License required
  • Ability to acquire forklift training as needed
  • Strong analytical skills for numeric reconciliations

Responsibilities

  • Direct administration of the Materials Management unit to ensure timely processing of goods
  • Track and distribute staff uniforms and equipment according to agreements
  • Create purchase requisitions to replenish inventories and fulfill station needs
  • Maintain documentation and analysis of material purchases and usage
  • Schedule and monitor inventory stock, ensuring quality and compliance
  • Address inquiries and complaints regarding outstanding shipments and discrepancies
  • Process invoices for payment and coordinate with the Finance unit

Benefits

  • Full-time, permanent position with stable hours
  • Monday to Friday work schedule, promoting work-life balance
  • Opportunity to develop skills in a dynamic environment
  • Gain experience in a critical service area of emergency support
  • Participation in a collective agreement for secure employment terms
Full Job Description
  • Job ID: 64456
  • Job Category: Finance, Accounting & Purchasing
  • Division & Section: Toronto Paramedic Services, PS Operational Support
  • Work Location: 4330 Dufferin St. Toronto, M3H 5R9
  • Job Type & Duration: Full-time, Permanent
  • Hourly Rate and Wage Grade: $38.20 - $41.70, Wage Grade 9
  • Shift Information: Monday to Friday, 35 Hours per week
  • Affiliation: L79 Full-time
  • Number of Positions Open: 1
  • Posting Period: 18-Jun-2026 to 3-Jul-2026

Major Responsibilities:
    • Directs the administration of the Toronto Paramedic Services' Materials Management unit to ensure goods received and issues are entered in a timely and accurate manner utilizing the materials management module of the computerized system.
    • Ensures tracking and distribution of staff uniform and equipment needs in accordance with collective agreement or negotiated entitlements, using the computerized system.
    • Creates or processes purchase requisitions to purchase orders for the purpose of replenishing warehouse inventories and/or to provide a drop shipment service to Paramedic Multi-Function Stations to meet divisional requirements.
    • Prepares, maintains and analyzes documentation of material purchases, warehoused, and issued.
    • Maintains an adequate stock of goods and materials including adequate dispensing solutions. Receives, warehouses, and issues materials and tools.
    • Requisitions stock and requested materials, supplies and equipment from suppliers and verifies upon receipt.
    • Matches receiving documents with purchase orders. Expedites delayed orders by contacting suppliers.
    • Provides work direction and training to administrative and warehouse staff.
    • Maintains attendance and records hours worked by Materials Management personnel.
    • Monitors the quality and quantity of inventoried materials, supplies, tools, and equipment at various locations. Exchanges goods not meeting standards/specifications. Recommends new suppliers.
    • Responds to enquiries and complaints from employees including outstanding shipments, incomplete orders, damaged or substandard goods. Coordinates with the Paramedic Services' warehouse to have materials physically checked to resolve quality or specification concerns. Advises Supervisor of deviations from required standards and requirements.
    • Reviews and resolves pricing discrepancies.
    • Contacts suppliers to get more information on delivery schedules, inventory, new products, and resolve discrepancies between purchase order, shipment, and invoice; and to expedite past due orders.
    • Checks filled orders as required prior to issuance.
    • Examines products from suppliers and recommends selection, based on quality and value.
    • Processes invoices for payment by confirming receipt of equipment and materials and liaises with Paramedic Services' Finance unit.
    • Monitors, makes recommendations and maintains records of expenditures. In conjunction with Paramedic Services' Finance unit, maintains awareness of divisional contracts including current spend capacity, expiry dates, renewal options, and procurement process status.
    • Sets up and maintains account and inventory records manually or on a PC.
    • Oversees reconciliation of weekly cycle count variances to ensure quantity of materials, supplies, and equipment matches the computer inventory system.
    • Maintains inventory and usage data statistics, forwarding same for annual budget preparation.
    • Assigns catalogue numbers and description of new stock and enters into computer file.
    • Ensures the safe handling of goods by ensuring proper labelling and packaging, including updating current safety data information.


Key Qualifications:

Your application must describe your qualifications as they relate to:
    1. Extensive experience in warehousing and inventory control practices and procedures, or related background within a large organization.
    2. Experience in the use of automated inventory system, preferable SAP Materials Management Module.
    3. Experience in the operation of computer systems for data entry, retrieval, statistical reporting and communication, using software applications (i.e. Word, Excel, Access, and Outlook).
    4. Experience in providing work direction and training.
    5. Must possess and be able to maintain a valid Province of Ontario Class "G" Driver's License and must qualify for the City's equipment operating permits and requirements.


You must also have:
    • Ability to acquire forklift training.
    • Excellent communication skills, both orally and in writing to prepare effective correspondence and accurate reports.
    • Demonstrated ability to analyze, calculate, and reconcile numeric values.
    • Knowledge of the Occupational Health & Safety Act and the regulations that apply to the working environment.
    • Ability to handle inquiries in a clear and concise manner.
    • Ability to plan and organize work, applying detail and accuracy techniques.
    • Excellent interpersonal, written, and oral communication skills.
    • Heavy lifting of occasional duration.

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Size
10,001 employees
Industry
Education, Government & Non-Profit
* Ladders Estimates

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