Job Posting Title:Marketing Operations Manager
----Hiring Department:School of Civic Leadership
----Position Open To:All Applicants
----Weekly Scheduled Hours:40
----FLSA Status:Exempt from FLSA
----Earliest Start Date:Immediately
----Position Duration:Expected to Continue
----Location:AUSTIN, TX
----Job Details:PurposeThis position manages project workflows, production timelines, and cross-functional collaboration to ensure marketing projects are delivered accurately, efficiently, and in alignment with the School's strategic priorities and brand standards. The role serves as the operational hub of the Marketing and Communications team, coordinating people, processes, and resources to support effective communications and organizational success.
Responsibilities- Manage marketing and communications projects from planning through execution, ensuring timelines, deliverables, and priorities remain aligned across stakeholders. Monitor project progress, proactively identify risks or bottlenecks, and recommend solutions to keep initiatives on track.
- Maintain project dashboards and regularly communicate project status, workload, and key milestones to leadership. Oversee the marketing and communication project timelines, workflows, and editorial calendars using project management platforms (e.g., Loop, Agorapulse).
- Coordinate cross-functional collaboration among communications staff, faculty, vendors, freelancers, and campus partners to ensure timely project completion.
- Manage the scheduling, publishing, and performance tracking of social media content.
- Develop and execute marketing campaigns across digital and print channels to support the School's strategic priorities. Provide graphic design support for digital and print communications as needed.
- Edit and review short- and long-form content to ensure consistency, quality, and adherence to brand standards.
- Support video editing and multimedia production to enhance marketing and storytelling efforts.
- Maintain and organize digital asset libraries, brand resources, photography, video archives, and creative templates.
- Oversee the production of magazines, newsletters, websites, annual reports, and other marketing and communications materials.
- Analyze campaign performance and recommend opportunities to improve engagement and effectiveness.
- Conduct quality assurance reviews to ensure communications are accurate, on brand, accessible, and free of errors prior to publication. Ensure brand consistency across all marketing and communications materials.
Required Qualifications- Bachelor's degree in Marketing, Communications, Public Relations, Journalism, Business Administration, or a related field.
- Five (5) years of progressively responsible experience in marketing, communications, project management, or creative operations.
- Working knowledge of design software, web development, and content management systems.
- Experience coordinating cross-functional teams and collaborating effectively with internal stakeholders, vendors, freelancers, and external partners.
- Strong organizational and project management skills with the ability to prioritize competing deadlines and manage complex workflows.
- Experience using project management, editorial calendar, and collaboration platforms.
- Excellent written and verbal communication, editing, and proofreading skills.
- Demonstrated ability to maintain brand standards and conduct quality assurance reviews across digital and print communications.
- Proficiency with Microsoft Office and common marketing and communications software platforms.
Relevant education and experience may be substituted as appropriate.
Salary Range$82,000+ depending on qualifications
Required Materials- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Importantfor applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.
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