About The OpportunityWe are seeking a highly motivated Travel & Expense Manager to oversee the company's travel and expense programs and ensure cost efficiency, policy compliance, and an optimized employee experience. This role will drive process improvements, supplier management, reporting insights, and system optimization to support scalable growth and operational excellence. This role is critical to ensuring operational excellence as we significantly increase travel volume and complexity, while driving support to a fast-paced, high-demand organization.
The Impact You'll MakeProgram Management & Strategy- Own and manage the end-to-end travel and expense program
- Develop and enforce travel & expense (T&E) policies aligned with company goals and compliance requirements
- Drive cost optimization strategies across travel, lodging, and other expense categories
- Continuously evaluate and enhance the employee travel experience
Process Optimization & Automation- Identify and implement process improvements to streamline T&E workflows
- Partner with Procurement, Finance, and Accounts Payable to align T&E with Procure-to-Pay (P2P) processes
- Leverage automation and system capabilities to reduce manual effort and cycle times
- Support system implementations, integrations, and enhancements (e.g., expense platforms, ERP)
Supplier & Stakeholder Management- Manage relationships with travel platform provider (Navan), airlines, hotels, and expense software providers
- Negotiate contracts and drive supplier performance and savings
- Act as the primary point of contact for internal stakeholders across departments
Compliance & Governance- Ensure adherence to company policies, audit requirements, and regulatory standards
- Monitor and enforce compliance with travel booking and expense submission guidelines
Reporting & Insights- Develop and deliver regular reporting on travel spend, policy compliance, and savings opportunities
- Provide actionable insights to leadership to inform decision-making
- Build dashboards and KPIs to track program performance
Expense & Reimbursement Oversight - Oversee the full expense lifecycle: submission, review, approval, audit, and reimbursement
- Ensure timely, accurate reimbursement processing in alignment with SLAs
- Establish and monitor controls to prevent duplicate, fraudulent, or non-compliant expensesPartner with Accounts Payable to ensure seamless reimbursement processing and payment accuracy
- Ensure proper expense categorization, coding, and alignment with financial reporting requirements
Corporate Credit Card Program Management- Own and administer the corporate card program (individual cards/ virtual cards)
- Manage card issuance, cancellations, credit limits, and user access controls
- Monitor card usage to ensure compliance with company policy and detect misuse or fraud
What You Bring To The Table- Bachelor's degree in Finance, Business, or related field
- 5+ years of experience in travel, expense, procurement, or finance operations
- Strong understanding of T&E policies, expense management, and travel programs
- Experience with expense management systems (Navan)
- Proven ability to manage suppliers and drive cost savings
- Strong analytical and problem-solving skills
Base Salary
New York / New Jersey: $128,000 - $135,500.
Chicago: $115,000 - $122,000
BenefitsWe offer a competitive salary package including equity and 401K. Additionally, we provide multiple medical, dental, and vision plans to meet all of our employees' needs as well as many benefits and perks that are not listed.
