Job DescriptionWe are seeking a highly organized, strategic, and detail-oriented
Manager, Talent Acquisition - Operations & Compliance to lead critical recruiting operations and ensure a seamless, compliant pre-onboarding experience. This role plays a key part in driving operational excellence, regulatory adherence, and data-driven decision-making across the Talent Acquisition function.
This leader will partner cross-functionally while demonstrating strong business acumen, influencing skills, and a commitment to building trust and developing talent. The ideal candidate will bring deep expertise in recruiting operations and compliance, along with a passion for continuous improvement and team development.
Responsibilities- Lead and optimize the pre-onboarding process, ensuring a seamless, efficient, and candidate-centric experience from offer acceptance through start date
- Oversee background screening processes via HireRight, ensuring timely completion, issue resolution, and adherence to service-level expectations
- Manage the I-9 process, ensuring full compliance and audit readiness while maintaining accuracy and efficiency
- Serve as the subject matter expert for Talent Acquisition compliance, ensuring alignment with federal, state, and company requirements
- Proactively identify compliance risks and implement corrective actions to ensure continuous audit readiness
- Develop and deliver executive-level dashboards and reporting, providing clear, actionable insights to influence decision-making
- Analyze operational and compliance metrics to identify trends, gaps, and opportunities for improvement
- Manage external vendor relationships (e.g., background screening providers), ensuring service excellence and accountability
- Oversee vendor invoicing and budget management, ensuring accuracy, cost control, and alignment with financial objectives
- Lead, coach, and develop a team of three, fostering a high-performance culture centered on accountability, growth, and collaboration
- Ensure equitable workload distribution while supporting individual career development and engagement
- Identify and implement process improvements and automation opportunities to enhance efficiency, scalability, and candidate experience
- Lead and support ad hoc projects and strategic initiatives, driving operational excellence across Talent Acquisition
- Collaborate with HR, Legal, Payroll, and Operations to ensure alignment and efficiency across onboarding and compliance processes
- Other duties as assigned.
Qualifications- Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience)
- 7+ years of experience in Talent Acquisition, HR Operations, or Recruiting Operations with a strong focus on compliance
- Demonstrated experience managing background screening (HireRight preferred) and I-9 processes
- Strong experience in reporting, analytics, and executive dashboard creation
- Proven ability to manage vendors and budgets, including invoice oversight
- Strong knowledge of employment laws, compliance requirements, and audit practices
- Excellent communication, influencing, and stakeholder management skills
- Experience with ATS platforms (Oracle Recruiting Cloud preferred) and reporting tools
Preferred Qualifications- Experience in a fast-paced or high-volume hiring environment
- Advanced Excel or data visualization skills (e.g., Power BI, Tableau)
- Proven success driving process improvements and operational transformation initiatives
As a leader at Rheem, how you achieve results is as important as the results you achieve. While LEADING OTHERS, you will be expected to demonstrate the following competencies and behaviors:
- Aligning Performance for Success
- Applying Business Knowledge
- Building Talent
- Building Trusting Relationships
- Communicating with Impact
- Customer-Orientation
- Delegating Tasks
- Executing/Leading the Team
- Facilitating Change
- Fostering Relationships/Emotional Intelligence
- Influencing
- Problem Solving & Decision Making
- Supporting Innovation
Equivalent combination of education, experience, and skills may supplement above minimum job requirements.
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