Department: Development
Position Title: Manager of Special Events
Reports to: Director of Development
Classification: Full-time, Exempt
Salary Range: $80,000 - $85,000
Location: In-person, 3515 Wisconsin Ave NW, Washington, DC 20016
The Manager of Special Events is a key member of The Washington Ballet's Development team, responsible for overseeing a robust $2 million events program. This mid-level management role leads the planning, execution, and evaluation of three signature annual fundraising and cultivation events, as well as a full calendar of supporting events tied to the Company's five season productions. The Manager of Special Events plays a vital role in deepening donor relationships, elevating the Ballet's community presence, and driving contributed revenue.
ResponsibilitiesSignature Annual EventsPlan, manage, and execute three signature annual events, including:
- 50th Anniversary Celebration - a milestone event honoring the Ballet's history and legacy
- Nutcracker Tea Party - a beloved family cultivation event coinciding with the holiday season production
- Annual Gala - the organization's flagship fundraising event
Production & Supporting EventsCoordinate a calendar of cultivation and engagement events in support of five season productions, including:
- Studio Sessions - intimate behind-the-scenes experiences for donors and prospects
- Lunch and Learns - educational engagement events for supporters
- Special Groups Attending Studio Rehearsals - coordination of group cultivation opportunities
- Theater Hospitality - management of patron lounges, post-performance receptions, and opening night events
Event Management & Operations- Develop and manage event budgets totaling approximately $2 million, ensuring fiscal responsibility and strong return on investment
- Source, negotiate, and manage vendor contracts including venues, catering, audio/visual, florals, and entertainment
- Create and maintain detailed event timelines, run-of-show documents, and post-event reports
- Oversee event logistics from concept through execution, including day-of coordination and staffing
- Manage event communications including invitations, RSVPs, acknowledgment letters, and follow-up
Donor Engagement & Collaboration- Partner with the Development team to leverage events as cultivation, stewardship, and fundraising tools
- Work collaboratively with Artistic, Marketing, and Executive staff to align event programming with the Ballet's brand and mission
- Manage event committees and volunteer leadership, providing direction and support
- Maintain accurate donor and guest records in the organization's CRM database
- Actively participate in creating a work culture that embodies the core values of TWB; Creativity, Commitment, Communication, Collaboration, Compassion, and Community.
QualificationsRequired- Bachelor's degree in nonprofit management, communications, arts administration, or a related field
- Minimum 4-6 years of progressive experience in event management, preferably in a nonprofit or arts environment
- Demonstrated experience managing large-scale events with budgets of $500,000 or more
- Strong project management skills with exceptional attention to detail and the ability to manage multiple deadlines simultaneously
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite; experience with CRM or event management software
- Collaborative team player with the ability to work effectively across departments
- Availability to work evenings and weekends as required by event schedules
Preferred- Experience in performing arts, ballet, or cultural nonprofit settings
- Familiarity with Tessitura or similar arts-sector CRM platforms
- Experience managing event committees and volunteer leadership
- Passion for dance and the performing arts
Benefits- Employer-paid Health, Dental and Vision Insurance
- Short Term Disability and Life Insurance fully paid by TWB
- 403b Retirement Plan Option for Employee's Pre-tax & Roth Contributions
- Two weeks annual leave +10 holidays + 2 personal days+ floating holiday
- Six sick days annually
- Free ballet classes
- Access to free or discounted tickets to performances
- Professional development opportunities
Application InstructionsPlease submit your resume, cover letter, and three references. We encourage all interested applicants to apply even if they do not feel they meet 100% of the qualifications. We are dedicated to considering a wide array of candidates including those with non-traditional background and experience. Please use your cover letter to elaborate on what you hope to bring to this role and how your prior experience has prepared you for this opportunity.
