Key Responsibilities:

Space Planning & Workplace Execution

• Execute approved space allocation and seating plans across the site.
• Translate test fits, layouts, and master space plans into actionable execution plans.
• Validate workplace plans against operational, compliance, safety, and occupancy requirements.

Facilities Project Management

• Manage small- to mid-scale workplace and facilities projects, including employee experience initiatives and operational improvements.
• Coordinate vendors, project schedules, scopes, budgets, and deliverables.
• Monitor project risks, milestones, timelines, and performance commitments to ensure successful execution.

Change Management & Stakeholder Communication

• Lead change management activities related to workplace moves, reconfigurations, and space optimization efforts.
• Deliver clear and timely communications to impacted stakeholders and business partners.
• Mitigate operational impact to manufacturing and business operations during workplace changes and transitions.

Move / Add / Change (MAC) Leadership

• Serve as the primary site lead for all Move, Add, and Change (MAC) activities, including workplace moves, restacks, reconfigurations, onboarding, and offboarding support.
• Develop and manage the site MAC roadmap, aligning sequencing and execution with business and manufacturing priorities.
• Own MAC schedules, dependencies, logistics, and execution plans to minimize operational disruption.
• Lead move readiness activities, day-of-move coordination, and post-move closeout activities.

CAFM / Space Data Management

• Maintain accurate CAFM (Computer-Aided Facilities Management) data related to space utilization, occupancy, and assets.
• Ensure post-move data integrity, reporting accuracy, and audit readiness.
• Analyze and leverage workplace data to support utilization reporting, capacity planning, and scenario analysis.

Site Master Planning & Scenario Development

• Provide site-level input into master planning and long-range workplace strategy initiatives.
• Develop and evaluate space utilization and move scenarios to support operational and business decisions.
• Partner with Corporate Real Estate and Space Planning teams on future growth and optimization strategies.

Basic Qualifications:

• Bachelor’s degree or equivalent combination of education and experience preferred.
• At least 6 years of progressive experience in:
  • Facilities management
  • Workplace services
  • Space planning support
  • Facilities project coordination
  • Change management
• Demonstrated experience leading workplace or facilities-related projects.
• Experience partnering cross-functionally with Space Planning, IT, Real Estate, Facilities, and business stakeholders.

Preferred Qualifications:

• Professional certifications such as:
  • IFMA
  • BOMI
  • PMP
  • Other related facilities or project management certifications
• Experience working within regulated manufacturing or corporate environments.
• Familiarity with CAFM and/or CMMS systems.

Knowledge, Skills & Abilities

• Strong project management, organizational, and multitasking skills with the ability to manage multiple concurrent projects and moves.
• Working knowledge of MAC processes, facilities operations, workplace planning, and project delivery methodologies.
• Ability to read and interpret space plans, furniture layouts, and basic construction drawings.
• Excellent written, verbal, and stakeholder communication skills, particularly within change-management environments.
• Strong customer-service orientation with the ability to build effective partnerships across functions and organizational levels.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and Teams.
• Ability to support after-hours or time-sensitive workplace moves and project activities, as needed.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

* Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.

For Current Kite Pharma Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.