Job DescriptionJob Summary: Oversees Victor Facility coordinators, including the mailroom, reception, security, facilities maintenance and expansion activities. Responsible for facility that consists of 500+ in-house employees, large visitor and customer traffic and remote employee support where appropriate. Work alongside Real Estate Project Manager in any refurbishment projects that may arise.
Responsibilities- Effective utilization, management, growth and development of assigned team (including mailroom, reception, facility coordinator, security, cleaning crew and others as may be assigned)
- Oversee the maintenance, safety, and efficiency of the infrastructure and equipment within the facility
- Supports facility-related projects to maintain a clean, safe environment.
- Responsible for facility support for the upkeep of various associated systems including but not limited to HVAC, electrical distribution, compressed air, vacuum, fire suppression systems, security systems, Noise cancelation system
- Schedules, monitors, and supports facilities preventative maintenance program.
- Coordinates and manages outside vendor relationships to ensure facility performance when needed.
- Responsible for maintaining proper inventory of kitchen/office/building supplies to support our employees
- Develop and maintain excellent Health, Safety and Environmental standards in conjunction with the EHS specialist.
- Communicate on operational and strategic issues with the building management team.
- Review and approve Standard Operating Procedures, Maintenance Procedures, Vendor approvals and KPI's on a regular basis. Present results, monthly reports and KPI's for department. Communicate trends on a timely basis.
- Owner of site facility drawings/Master seating chart
- Main employee contact for cube reconfigurations, office changes, internal moves, etc.
- Owner of employee badge, visitors badge process to ensure secure access to our facility
- Will serve as the main contact for the building landlord for day-to-day needs
- Process purchase orders and invoice payments for various expenditures for the facility
- Support Capacity Expansion, Process Improvement and Facility Renovation Projects for the site. This will involve working alongside the Real Estate Projects Manager for the region.
- Create, sustain and encourage an environment of continuous improvement.
- Collaborate with cross-functional teams to minimize operational disruptions.
- Meeting/event planning as assigned.
- Other projects and duties that may be assigned.
Travel Requirements:
This position may require local, domestic travel as needed, up to 5%.
QualificationsKnowledge, Skills and Abilities:
- Excellent written and oral communication skills to interact with all levels of the organization.
- Self-directed, self-starter with ability to multi-task and problem solve to meet objectives and deadlines
- Ability to proactively seek clarity where there is ambiguity and propose ideas and options where there is a need
- Possess excellent organizational, project management and follow-through skills.
- Customer focus is essential.
- Proven leadership competencies and able to positively influence
- Technical understanding of Facilities, Buildings and Maintenance operations is preferred.
- Financial skills, understanding financial concepts including costing, accurate forecasting, budgetary control and Capital Expenditure
- Competent knowledge of current H&S requirements, contracts and general best practices in a facilities field is preferred.
- Broad understanding of business information and business processes
- Demonstrated computer proficiency (MS Office Suite)
Work Environment:
- Occasionally lift up to 50 pounds.
- Periods of significant walking throughout the facility.
- Periods of prolonged sitting in front of a computer.
Experience:
- 5+ years of related experience managing large-scale facilities
- 5+ years of management experience with direct reports
- Experience managing capital projects from capital appropriation to post launch close-outs is preferred.
Education:
- Bachelor's degree required in Business Administration, Project Management, or related field
For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $101,500.00 and $144,900.00 per year and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits.
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