DescriptionThe Manager, Operations supports the financial planning and operational activities of the assigned section, with a focus on budget management, financial analysis, and business operations support. This role assists in coordinating, monitoring, and enhancing operational processes while ensuring alignment with organizational and departmental goals.
RESPONSIBILITIES- Support financial planning activities, including budget development, forecasting, and expenditure monitoring.
- Assist in preparing departmental operating and capital budgets, as well as forecasting future financial requirements and trends.
- Perform financial analysis and manage financial projects within the assigned section.
- Prepare and maintain financial reports, including budget data, operating statistics, and variance analyses.
- Utilize financial accounting systems (FAS) to reconcile accounts, analyze discrepancies, resolve deficits, and ensure financial accuracy.
- Prepare journal entries, accruals, fiscal year audit schedules, and depreciation reports.
- Assist with management reporting and provide support for financial systems and related processes.
- Ensure compliance of awarded grants with established budget parameters.
- Negotiate and manage service contracts, including renewals, ensuring alignment with organizational standards.
- Design, generate, and maintain reports to track operational and financial performance.
- Collect, analyze, and interpret data to produce accurate reports for leadership and regulatory agencies.
- Develop and improve data collection methodologies and reporting processes.
- Interpret applicable regulations and ensure compliance through proper auditing and documentation procedures.
- Coordinate administrative processes including employee information, requisitions, and departmental documentation.
- Provide training and guidance to managers and staff on financial policies, procedures, and operational best practices.
- Support consistent business operations through training sessions and process standardization.
- Participate in professional development activities and maintain awareness of industry trends and best practices.
- Serve as a resource to leadership regarding the annual budget process and financial management practices.
MINIMUM QUALIFICATIONS- Bachelor's degree in Business, Finance, Healthcare Administration, or a related field required.
- 2-4 years of professional business or management experience required, preferably in a healthcare setting; OR
- Completion of an Operations Development Program (ODP).
PHYSICAL REQUIREMENTS: 1-10 lbs 0-33% of the work day (occasionally), negligible 34-66% of the workday (frequently), negligible 67-100% of the workday (constantly). Lifting 10 lbs max, carrying of small articles such as dockets, ledgers, files, small tools, occasional standing & walking, frequent sitting, close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks.
ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure, Bio-hazardous waste. chemicals/gases/fumes/vapors, communicable diseases, electrical shock, floor surfaces, hot/cold temperatures, indoor/outdoor conditions, latex, lighting patient care/handling injuries, radiation, shift work, travel may be required, use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks.
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