Summary

The Management Analyst is in the Planning, Correspondence, and Performance Management section of the Office of Integrity and Compliance (OIC), which aligns under the Assistant Deputy Under Secretary for Health and Risk Management within the Veterans Health Administration (VHA).

Duties

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• Thoroughly reviews reports received or prepared by the Office of Integrity and Compliance for signature, completeness, coherence, clarity, accuracy and compliance with established policy.
• Ensures the appropriate services have the opportunity to review and/or comment on reports and feedback is incorporated appropriately.
• Design and implement comprehensive evaluation plans for programs, detailing methodologies, data collection process, and reporting formats to ensure accurate assessment of program outcomes and impact.
• Supports the Records Management Program for OIC.
• Manage centralized records function, standardized handling/retention, improved records, conversion from paper records to electronic formats, and document searches.
• Manages, develops, and maintains effective office systems, processes, procedures, and communications while modifying ineffective systems methods, and adjusts as needed to ensure efficient work patterns and smooth communication flow.
• Other duties as assigned.

Work Schedule: M-F 8:00 am - 4:30 pm

Compressed/Flexible: May be available at management's decision.

Telework: May not be authorized.

Virtual: This position may be authorized for Virtual Work. Virtual Work eligibility is for current VA employees that are already subject to the return to the in-person work mandate in their current position.

Definition of Virtual Work: Employee works outside of original hiring duty station at a VA-owned or leased space.

Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work unless they are approved for an exception or an exemption. Any approval for an RTO exception, exemption, or extension will happen after a tentative job offer, but before a final job offer.

Position Description/PD#: Management Analyst/PD299860

Relocation/Recruitment Incentives: Not authorized.

Critical Skills Incentive (CSI): Not approved.

Permanent Change of Station (PCS): Not authorized.

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work is predominantly sedentary and does not require any special physical effort. Some work may require walking and standing in conjunction with travel and attendance at meetings and conferences away from the work site. The incumbent may carry light items such as meeting materials and a portable computer and may be required to drive a motor vehicle relative to attendance at meetings. The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/04/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Selective Placement Factor (SPF): Selective Placement Factors are knowledge, skills, abilities, or special qualifications that are determined to be essential to perform the duties and responsibilities of the position. Applicants who do not meet a SPF are ineligible for further consideration.

• Demonstrated experience utilizing and managing VA Integrated Enterprise Workflow Solution (VIEWS CCM).
• Experience collaborating with various key stakeholders to ensure completeness of taskers related to White House inquiries, VHA Hotlines, Congressional inquiries, GOAL, Risk Management, OIG, etc. before forwarding to Executive Leadership for concurrence and/or signature.
• Demonstrated experience implementing VHA 6300 Records Management Directive and experience leading and coordinating record management clean-up.

You may qualify based on your experience as described below:

Specialized Experience: Do you have one year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization? To meet the minimum qualifications for this position, you must meet 3/5 of the following examples of specialized experience. Examples of specialized experience would typically include, but are not limited to:

• Prepare Concurrence and Summary Sheets, strategic communications reviews
• Maintain electronic filing systems and correspondence received by the office
• Conduct feasibility studies and analyses to support program initiatives
• Create performance metrics and evaluation based on data-driven assessments
• Present detailed reports and presentations summarizing evaluation findings, including successes, areas for improvement and recommendations
• Conduct periodic record control quality review and audits

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

This job opportunity announcement may be used to fill additional vacancies.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.