Jones Lang LaSalle Incorporated

Maintenance Planner/Scheduler

Jones Lang LaSalle Incorporated • $105K — $125K *
Real Estate & Construction
5 - 7 years of experience
Job Overview by Ladders

Qualifications

  • 5+ years of facilities maintenance experience with strict planning and scheduling protocols
  • Proficient in CMMS systems for planning and scheduling hourly work
  • Advanced skills in Microsoft Office Suite (Excel, Visio, Outlook) and working knowledge of SharePoint
  • Familiarity with commercial HVAC, electrical, and plumbing systems
  • Strong client service orientation and excellent communication skills
  • Exceptional organizational and prioritization abilities
  • Advanced computer skills

Responsibilities

  • Plan, schedule, and coordinate maintenance activities using industry best practices
  • Optimize maintenance inventory by balancing workload with labor availability
  • Ensure compliance with client CMMS standards for database integrity
  • Manage asset maintenance parts ordering process and create purchase requisitions
  • Collaborate with operations to enhance maintenance programs through data collection
  • Maintain compliance with maintenance record standards through periodic audits
  • Track asset information, including spare parts and documentation

Benefits

  • 401(k) plan with matching contributions
  • Comprehensive medical, dental, and vision care
  • Paid parental leave at 100% salary
  • Paid time off and company holidays
  • Early access to earned wages through Daily Pay
Full Job Description
What this job involves -

Maintenance Planner/Scheduler role is in support of the JLL Asset Management journey towards a World Class Maintenance organization. This industry standard role provides more efficient means of managing facilities maintenance and associated maintenance labor, freeing hours for additional business priorities. Planning & scheduling for all maintenance and operations encompassed in the CMMS tool are to be conducted using current CMMS system application and standardized business processes.

What is your day to day?
  • Using industry and client best practices, Plans, schedules, coordinates and assigned all frequency and work type maintenance activities for group or team of responsibility
  • Optimizes maintenance inventory by balancing work load to labor availability
  • Complies with all client CMMS standards and specifications to ensure database integrity and standardization
  • Manages asset maintenance parts ordering process (MRO) for assigned team(s) and optimizes efforts through PM Auto ordering where applicable
    • Creates all asset-related purchase requisitions
  • Collects data and collaborates with operations team to optimize maintenance programs.
  • Maintains maintenance record compliance to CMMS and Maintenance business process standards and specs through periodic data auditing
  • Maintains liaison with facilities technicians and other management regarding work execution, necessity of altering schedules and manpower status
  • Tracks all asset information, including spare parts and documentation
    • Arranges for special tools and equipment
    • Tracks all asset information, including spare parts, documentation and Booked Labor
  • Continuous improvement of the work planning and scheduling process through the review and use of maintenance metrics, analysis of work order flow, project demands and expectations.
  • Submits and document database record changes using client CMMS change request system
  • Regulate Critical Environment facility management services to prevent business impact and equipment downtime.
  • Establish objectives and processes required to maintain critical infrastructure at optimum performance.
  • Identify open, unscheduled and/or unassigned work by running prescribed work order query in Assignment Manager
  • Provides weekly reports to facility managers, identifies risks and gaps and provides resolution plans.
  • Builds object structure in CMMS.
  • Develop/maintain and update standard operating procedures for CMMS/Storeroom operations.


Demands and Work Environment -
  • Physical ability to walk jobsites in uneven terrain.
  • Provide personal transportation for meetings and job visits away from the office; reimbursed.
  • Requires ability to make routine physical visits to jobsites, customer events in construction and other environments.


Desired experience and technical skills -

Required
  • Five (5) years of experience in facilities, requiring strict planning and scheduling protocols for operations and maintenance.
  • Experience in planning and scheduling the work of hourly employees using CMMS systems
  • Advanced knowledge of Microsoft Office Suite (Excel, Visio, Outlook); working knowledge of Sharepoint
  • Knowledge of commercial HVAC, electrical and plumbing systems and equipment
  • Client service-oriented attitude
  • Excellent verbal and written communication skills
  • Strong organizational and prioritization skills
  • Advanced computer skills


Preferred
  • One (1) year+ of experience in a Critical Environment
  • Bachelor's Degree in an engineering or management
  • Experience with SQL or Oracle
  • Experience with report writing or generating software


This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

105,000.00 - 125,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Elk Grove Village, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:
  • 401(k) plan with matching company contributions
  • Comprehensive Medical, Dental & Vision Care
  • Paid parental leave at 100% of salary
  • Paid Time Off and Company Holidays
  • Early access to earned wages through Daily Pay


At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Accepting applications on an ongoing basis until candidate identified.

About Jones Lang LaSalle Incorporated

Jones Lang LaSalle is a financial and professional services firm that specializes in commercial real estate services and investment management. Its services include: tenant representation for organizations that lease office, industrial and retail spaces; consulting, which supports companies to develop workplace strategies such as occupancy planning, relocations, and energy and environmental sustainability initiatives; project and development services to manage ground-up creation, building construction, and major interior renovations; capital markets and real estate investment banking, which helps organizations buy and sell properties, and improve the financial impact of their real estate; facilities management for a variety of properties including office towers, retail and exhibition centers, and government, collegiate and industrial complexes; property management services, that provide on-site administration to help owners of office, industrial, retail and specialty properties reduce costs and enhance their property values; and valuations that provide impartial assessments of real estate worth through more than 200 corporate offices in 70 countries. Jones Lang LaSalle was formed by the merger of Jones Lang Wootton, a British firm with origins dating back to 1783, and LaSalle Partners, an American company formed from a predecessor launched in 1968. Jones Lang Wootton opened its first US office in New York in 1975. In 1997, the initial public offering was completed by LaSalle Partners for the company's common stock in the market.

Jones Lang LaSalle Incorporated Careers

Join the dynamic team at Jones Lang LaSalle Incorporated (JLL), a global leader in real estate services, where your career journey is just as important as the professional milestones you aim to achieve. At JLL, we offer more than just job opportunities; we provide a platform for growth, innovation, and leadership in an industry that shapes the world around us.

Work You’ll Do

At JLL, you will be part of a culture that prizes diversity, teamwork, and forward-thinking. Whether you are looking for a full-time position or an internship, JLL offers a variety of roles that cater to your professional skills and personal development goals. Our team is composed of the brightest minds in real estate, providing you with unparalleled mentorship and networking opportunities that foster career advancement.

Innovate and Lead

Embrace the opportunity to lead projects that redefine the real estate landscape, leveraging JLL’s global scale and deep industry expertise. Our commitment to innovation is evident in every strategy we implement and every building we manage. By joining our team, you will collaborate with professionals who are eager to share their knowledge and push the boundaries of what is possible in real estate.

Professional Growth and Development

JLL is dedicated to the professional growth of its employees. We offer robust training programs, including leadership development and diversity training, to ensure you are equipped for success. Our benefits extend beyond the basics, encompassing health, wellness, and financial planning to support you and your family at all stages of life.

Explore Job Opportunities

JLL is continuously expanding, and we are hiring across multiple disciplines. Explore positions that match your skills and interests in areas such as property management, sustainability, financial analysis, and more. We look for driven, curious, and innovative team players who are ready to make an impact.

Internship Programs

Kickstart your career with a JLL internship. Gain hands-on experience, build your resume, and make invaluable industry connections. Our internships provide a deep dive into the real estate sector, allowing you to apply academic learning to real-world challenges.

Join Our Team

Ready to advance your career at Jones Lang LaSalle Incorporated? Search open positions, read about our employment benefits, and prepare your resume. The interview process at JLL not only assesses your fit for the company but also ensures our culture aligns with your career aspirations.

Stay Connected

Keep up to date with the latest from JLL Careers by subscribing to our job alert emails. Receive personalized updates that align with your career preferences and learn about new opportunities in real-time.

Networking and Industry Leadership

At JLL, networking doesn’t end with your hire date. Continue to connect with leaders and peers through our various professional networks and community engagement initiatives. Lead the way in industry discussions, participate in global conferences, and contribute to innovative solutions that drive the future of real estate. At Jones Lang LaSalle Incorporated, we don’t just offer jobs—we offer careers that make a difference. Join us in shaping the future of real estate, one innovation at a time.
Learn more about Jones Lang LaSalle Incorporated
Size
98,000 employees
Market Cap
$7.4 billion
Industry
Net Income
$402.5 million
Founded
1783
5 Year Trend
+8.3%
Revenue
$16.5 billion
NASDAQ

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