The Legal Support Specialist (LSS) will support up to three or more attorneys, including the Chairman of the West Coast Entertainment & Media Practice, in an executive assistant/secretarial capacity. Provides a wide range of administrative, clerical and document processing services in the Entertainment practice department. This is an in-office position, not hybrid. Flexibility to work overtime as needed.
- Pay rate: $42-$45 per hour
Responsibilities - Manages phone lines for supported attorneys, fielding calls, scheduling and initiating conference calls and conveying messages as necessary. Communicate with clients, opposing counsel, courts, and liaisons.
- Processes time entry, opens new matters, drafts engagement letters and audits responses
- Makes reservations, processes reimbursement expenses, maintains calendar, collates information and other administrative duties, as needed by the department
- Conducts research
- Maintains legal files (both paper & electronic), organize and file documents in designated order, as well as prepare, keyboard, enter, proofread and process legal and administrative correspondence.
- Manages document deliveries and tracks final executed documentation
- Collaborates with team members, providing assistance when time permits
Required Qualifications : Skills and Competencies - Familiarity with the practice of entertainment law, including motion picture, television, music, and digital transactions is a plus.
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
- Strong ability to maintain high standards of professionalism, including the ability to maintain confidentiality (both client and internal), use good judgment and anticipate needs of attorneys with high volume practices.
- Strong attention to detail, organizational skills and ability to manage time effectively.
- Positive attitude, excellent interpersonal skills, communication skills and the ability to collaborate well as a team.
- Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions.
- Position also requires the ability to work under pressure to meet strict deadlines.
Education & Prior Experience - Bachelor's Degree or equivalent experience is preferred
- Minimum 7 years of experience, working in a business law practice with exposure to entertainment law
Technology - Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies and experience with e-filing
- Exceptional computer skills with the ability to learn new software applications quickly
- Knowledge of DocuSign and Concur preferred
If you meet the required qualifications and are interested in this role, please apply today.
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
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