DescriptionStrategic Legal Practices is seeking a detail-oriented and highly organized Legal Scheduling Supervisor to join our litigation team. This role is primarily focused on scheduling and managing depositions, coordinating with opposing counsel, and serving as a key point of contact for clients throughout the litigation process.
The ideal candidate has a strong understanding of deposition procedures and litigation scheduling, excellent interpersonal and communication skills, and the ability to manage competing priorities in a fast-paced environment. This role requires someone who is confident, adaptable, and comfortable working alongside strong personalities in a high-volume litigation setting.
Key Responsibilities
- Schedule and coordinate depositions, including securing dates with opposing counsel, booking court reporters, arranging videographers, and reserving conference rooms or remote platforms
- Draft, send, and track deposition notices, subpoenas, and stipulations in compliance with applicable California rules and deadlines
- Serve as primary point of contact for clients regarding deposition scheduling, preparation logistics, and status updates throughout the litigation process
- Communicate professionally and promptly with opposing counsel to confirm deposition logistics, negotiate scheduling conflicts, and follow up on outstanding matters
- Calendar and monitor all deposition dates, discovery deadlines, and related litigation milestones to ensure nothing falls through the cracks
- Coordinate the ordering and distribution of deposition transcripts and exhibits, and maintain organized deposition files for attorney review
- Maintain organized and accurate case files, deposition logs, and correspondence records
- Track deposition scheduling status, confirmations, and follow-up items across multiple active cases simultaneously
- Handle client inquiries with professionalism and empathy, keeping them informed of deposition dates, expectations, and next steps
- Assist attorneys and paralegals with preparation of deposition outlines, exhibits, and related correspondence
- Support overall case management to ensure depositions and discovery milestones stay on schedule
- Train and facilitate ongoing training for deposition legal assistants and case managers, including onboarding new team members on deposition workflows, scheduling procedures, and communication protocols
- Work cross-functionally with attorneys and opposing counsel to align on scheduling priorities, logistics, and case strategy requirements
- Triage and prioritize competing scheduling demands across a high-volume caseload, identifying gaps in the deposition calendar and proactively resolving conflicts before they impact case timelines
- Recognize when matters require escalation and communicate urgent issues to attorneys, leadership, or decision-makers in a timely and organized manner
- Lead and oversee the administrative legal team supporting deposition operations, providing direction, quality control, and day-to-day supervision
RequirementsQualifications- Prior experience in a law firm or litigation environment with direct exposure to deposition scheduling, discovery coordination, and opposing counsel communication
- Working knowledge of California deposition rules, civil discovery procedures, and applicable court rules
- Strong organizational skills with the ability to triage priorities, identify scheduling gaps, and resolve conflicts across a high-volume caseload
- Comfortable working cross-functionally with attorneys, paralegals, and opposing counsel in a fast-paced environment with strong personalities
- Sound judgment in knowing when to escalate matters to leadership or decision-makers, with excellent written and verbal communication skills
- Demonstrated leadership experience supervising or directing an administrative or legal support team, including training and mentoring staff
- Proficiency in Microsoft Office and legal case management systems preferred
- Bachelor's degree required
BenefitsWe're committed to supporting the well-being and success of our team through a robust and thoughtfully designed benefits package, including:
- 401(k) with Employer Match - Plan for your future with confidence and company support.
- Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy.
- Short-Term, Long-Term Disability & Life Insurance - Financial protection for life's unexpected events.
- Paid Parking - Convenient and covered, so you can focus on your day.
- Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters.
- Employee Referral Program - Earn rewards for introducing talented individuals to our team.
- Employee Assistance Program (EAP) - Confidential resources for personal and professional support.
- Employee Discount Program - Access to exclusive savings on a variety of products and services.
- Coverage of bar dues and CLEs
- Ongoing professional development opportunities
- Compensation: $90-105k
