The Legal Operations Specialist will play a vital role in supporting the legal team by handling various operational tasks, facilitating vendor relationships, and supporting workflow and knowledge sharing. This position requires a meticulous individual with strong organizational and communication skills, a proactive approach, and a passion for continuous improvement.
Key Responsibilities:- Act as a liaison for existing vendors, facilitate vendor relationships by running the RFP process, onboarding new vendors, and interpreting and negotiating basic contract terms.
- Serve as back up and general support for law firm management program which includes, onboarding new law firms, using Persuit for bids, reviewing invoices, and remediating billing issues.
- Analyze billing practices, scrutinize invoices, and support quarter and year-end reporting.
- Use advanced data functions (e.g., pivots, vlookups, formulas) and AI tools to build reports, dashboards, and perform data analysis.
- Support onboarding new legal team members, including tech requests, location set up, calendaring, org chart updates, and DL management.
- Develop and implement standardized processes and procedures for routine legal tasks, finding opportunities for streamlining by leveraging AI.
- Develop and manage department intranet site pages, SharePoint sites, and Google workspaces, seeking to develop improved ways to capture and share information related to the department.
- Manage ad hoc projects as assigned, ensuring timely completion and high-quality results.
Qualifications:- 4+ years experience in legal operations, with preference for in-house experience.
- Solid understanding of legal services, law firm operations, and the legal industry landscape.
- Intermediate experience using AI in day-to-day work and transforming basic processes.
- General experience managing procurement processes.
- Proficiency in Google Workspace.
- Experience with e-billing systems, Onit experience helpful, and general supplier contract negotiation.
- Ability to manage multiple workstreams simultaneously and meet deadlines.
- Passion for taking on increasing responsibility and more substantive work over time.
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Additional DetailsThe base pay range for this position is expected in the range below:
$80,000 - $120,000
Base pay offered may vary depending on multiple individualized factors, including location, skills, and experience. The total compensation package for this position may also include other elements, including a target bonus and restricted stock units (as applicable) in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as PTO and parental leave). Details of participation in these benefit plans will be provided if an employee receives an offer of employment.
If hired, employees will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
Remote roles are not eligible for U.S. visa sponsorship.
