Legal Administrative Assistant II positions prepare and process a wide variety of legal documents which includes processing summons, complaints, answers to complaints, points and authorities, discovery requests and responses, briefs, writs, motions, orders, subpoenas, ordinances, resolutions, contracts, agreements, legal opinions, memoranda, and reports to City Council, boards and committees; prepare more complex legal documents; verify legal references; schedule and prioritize a wide variety of events in accordance with specific rules and procedures mandated by the courts, City Clerk's Office, and City Attorney's Office; compose and type legal documents; prepare case settlements; schedule and arrange depositions; establish and maintain case files, records and indexes; document reference and background information; and perform other duties as assigned. MINIMUM REQUIREMENTS You must meet the following requirements on the date you apply, unless otherwise indicated. EDUCATION/EXPERIENCE: You must meet ONE of the following options: 1. Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college AND two years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties. Qualifying legal administrative assistant and/or legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence. 2. Three years of full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office, which MUST include one year of experience performing the full range of LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties. Qualifying legal administrative assistant and/or legal secretarial duties MUST include the preparation of pleadings, briefs, discovery requests, and other legal correspondence. NOTES: - Successful completion of a legal administrative assistant and/or legal secretarial program from a recognized community or business college cannot be used to satisfy the one year of experience performing LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL duties. - The ability to type at a corrected speed of 50 words per minute on a computer keyboard is required at time of hire. - City of San Diego employees using Out-of-Class Assignment (OCA) LEGAL ADMINISTRATIVE ASSISTANT and/or LEGAL SECRETARIAL experience to qualify must submit written documentation signed by their appointing authority or payroll specialist, detailing the work performed, dates, and total number of qualifying OCA hours. OCA experience without the required documentation will NOT be considered. HIGHLY DESIRABLE: - Professional experience in a corporate/legal office. - Experience preparing discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements. - Knowledge of civil discovery and civil procedure, legal terms, and rules and procedures of local, state, and federal courts. - Above-average skill-experience working with programs such as Microsoft Word, Excel, ProLaw, Outlook, and other Windows-based legal tools. - Familiarity with the Bluebook and California Style Manual. - Experience with criminal law-related databases. REQUIRED DOCUMENTS (MUST SUBMIT WITH APPLICATION): - Proof of legal administrative assistant and/or legal secretarial program completion, if utilized to meet the minimum requirements. - For City of San Diego employees, proof of Out-of-Class Assignment (OCA), if utilized to meet the minimum requirements. Required documents should be attached electronically to your application. If you are unable to attach at the time of application submittal, you must submit them as soon as possible via fax: (619) 533-3337; or to the Employment Information Center: City of San Diego Personnel Department, 1200 Third Avenue - Suite 300, San Diego, CA 92101. Include your name and the title of the position for which you are applying. SCREENING PROCESS Please ensure all information is complete and accurate as the responses you provide on the supplemental questions will be reviewed using an automated evaluation system. If you are successful in this initial screening process, your application will be reviewed for applicable education, experience, and/or training to ensure all minimum requirements have been met. Successful candidates will be placed on a list which will be used to fill position vacancies during the next six months (180 days). For each vacancy, only those candidates with the most appropriate qualifications will be contacted by the hiring department for an interview. SUPPLEMENTAL INFORMATION PRE-EMPLOYMENT REQUIREMENTS: Employment offers are conditional pending the results of all screening processes applicable to this position, which may include the following: confirmation of citizenship or legal right to work in the United States; completion of a pre-employment medical review and exam (which may include drug and alcohol testing); reference checks; and fingerprinting. Fingerprints will be submitted to the Federal Bureau of Investigation and the California Department of Justice for a conviction record report. Certain positions may require additional screening processes, including a polygraph examination and/or background investigation. All screening processes must be successfully completed before employment begins. A positive test result for alcohol, cannabis/marijuana, illegal drugs, or inadequately explained prescription drugs, or misrepresentation, falsification, or omission of pertinent facts in any step of the screening or selection process, may constitute cause for disqualification or termination of employment. Nothing in this job posting constitutes an express or implied contract for employment with the City of San Diego. Candidates must notify the Personnel Department of any change in their name, mailing address, email address, or phone number; otherwise, they may miss employment opportunities. City employees may be eligible to participate in a benefit program including holidays, vacations, savings and retirement plans, health programs, and other benefits. Eligible City employees initially hired or assuming office on or after July 10, 2021, with the exception of Police Recruits participating in the City's Police Academy, will participate in the City's Defined Benefit Plan administered by the San Diego City Employees' Retirement System (SDCERS). Benefits may change due to employer-employee contract negotiations. or review the 01 I understand that failure to respond to the following questions in the spaces provided may result in the rejection of my application. In addition, I may miss out on employment opportunities. Resumes are NOT reviewed for assessing the minimum requirements, qualifications will be determined from the answers provided to the supplemental questions. - Yes - No 02 Are you a current or former City of San Diego government/municipal employee? - Current city employee - Former city employee - Current & former city employee - None of the above 03 If you have previously worked or are currently working for the City of San Diego, please enter your PERNR. 04 The minimum age for this job is 18, unless you are 17 and a high school graduate. Do you meet the minimum age requirements for this job? - Yes - No 05 Have you successfully completed a legal administrative assistant and/or legal secretarial program from a recognized community or business college? NOTE: Attach proof of completion to your application. - Yes - No 06 How many years of full-time experience do you have performing legal clerical support in a private law firm, corporate legal office, or public entity legal office? - None - Less than 1 year - 1 year to less than 2 years - 2 years to less than 3 years - 3 years to less than 4 years - 4 years to less than 5 years - 5 years or more 07 Describe your full-time experience performing legal clerical support in a private law firm, corporate legal office, or public entity legal office. Specify from which employer the experience was gained, your title, level of responsibility, percent of time spent performing the duties and the total length of your experience. If you do not have any experience in this area, write "None." 08 How many years of full-time experience do you have performing the full range of legal administrative assistant and/or legal secretarial duties which includes the preparation of pleadings, briefs, discovery requests, and other legal correspondence? - None - Less than 1 year - 1 year to less than 2 years - 2 years to less than 3 years - 3 years to less than 4 years - 4 years to less than 5 years - 5 years or more 09 In which of following areas do you have full-time experience performing the full range of legal administrative assistant and/or legal secretarial duties? - Preparation of pleadings - Preparation of briefs - Preparation of discovery requests - Preparation of other legal correspondence - None of the above 10 Describe your full-time experience performing the full range of legal administrative assistant and/or legal secretarial duties in the following areas: a. Preparation of pleadings; b. preparation of briefs; c. preparation of discovery requests; d. preparation of other legal correspondence. For each area, specify from which employer the experience was gained, your title, level of responsibility, percent of time spent on each area and the total length of your experience. If you do not have any experience in a specific area, write "None." 11 Do you possess a typing certificate indicating the ability to type at a corrected speed of at least 50 net words per minute (WPM) on a computer keyboard? NOTE: Proof of typing certificate is required at the time of hire. - Yes - No 12 Indicate in which of the following areas you have experience? - Corporate/legal office. - Discovery requests and responses, briefs, motions, orders, resolutions, contracts, agreements. - Civil discovery and civil procedure, legal terms, and rules and procedures of local, state, and federal courts. - Working with programs such as Microsoft Word, Excel, ProLaw, Outlook, and other Windows-based legal tools. - Bluebook and California Style Manual. - Criminal law-related databases. - None of the above. 13 Describe your experience in the areas you indicated in question #12. For each area, specify from which employer the experience was gained, your title, level of responsibility, percent of time spent in each area, and the total length of your experience. If you do not have any experience in a specific area, write "None." Required Question