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Posting Reason:
New Position

Job Type:
Employee

Anticipated Duration in Months (for contracts and temporary assignments):
39

Job Family:
Advancement and Alumni Relations

# of Open Positions:
2

Faculty/Service - Department:
Donor Relations and Gift Processing

Campus:
Main Campus

Union Affiliation:
SSUO

Date Posted (YYYY/MM/DD):
2026/05/21

Applications must be received BEFORE (YYYY/MM/DD):
2026/08/10

Hours per week:
35

Salary Grade:
SSUO Grade 10

Salary Range:
$85 040,00 - $107 421,00

*Please note that one of the two positions has been filled.

Position Purpose
Reporting to the Director, Donor Relations, this role assists in ensuring compliance for donor gift agreements, terms of reference and implementation agreements, in light of relevant University policies, procedures and guidelines. The incumbent assumes a primary role in developing and implementing standards and key performance indicators for gift compliance, performing fund audits, reporting on spending patterns and advising on issues related to donor funds.

In this role, your responsibilities will include:

• Fundraising operations and project coordination: Provides administrative and operational support to ensure the smooth execution of fundraising strategies across major, principal, planned and annual giving portfolios. Assists in planning and coordinating projects, events and initiatives that drive donor engagement and revenue growth. Supports fundraisers by managing timelines, logistics and follow-up activities.
• Gift implementation: Contributes directly to implementation and stewardship programs by providing operational support to the portfolio's activity, ultimately supporting strong relationships with major and principal gift donors. Accesses philanthropic gifts received by the University of Ottawa and oversees their use. Ensures that gifts are spent by the beneficiary units and used in accordance with the gift agreements.
• Compliance management: Liaises with internal teams to address compliance issues and resolve spending irregularities. Audits existing donor-accessible funds to identify any discrepancies related to the agreements' parameters. Analyzes special cases and proposes solutions, taking into account the donor's intent as well as relevant University policies, procedures, guidelines and best practices in donor relations.
• Advisory services: Serves as the central resource for gift compliance and ensures ongoing familiarity with current trends in gift compliance and implementation.
• Policies and procedures: Designs and integrates guidelines, procedures and processes to improve gift implementation and compliance efficiency and ensures that all operations comply with the policies, guidelines and laws governing the University.
• Communication: Develops, implements and maintains effective communication strategies with all faculty units and the various stakeholders in order to properly achieve the objectives of the service.
• Reporting: Produces regular reports and updates for Advancement and University leadership on the overall status of donor-accessible funds and corresponding spending patterns.
• Supervision: Supervises work performed by administrative support members in order to determine priorities and guide them in attaining their individual objectives.

What you will bring:

• An undergraduate degree in business or an equivalent combination of education and related experience in compliance and business processes, preferably in a post-secondary environment.
• A minimum of five (5) years of relevant experience in a field related to the responsibilities of the position.
• Bilingualism - French and English (spoken and written)
• Ensure ongoing professional development as a professional member of the Advancement team by reading current literature and by participating in professional associations, conferences and webinars
• Knowledge of relevant University policies and procedures related to raising and administering gift funds would be an asset
• Strong analytical and problem-solving skills with exemplary attention to detail
• Strong written, oral and interpersonal skills
• Strong organizational skills and self-motivation
• Ability to act with diplomacy and tact when working with university staff and external clients
• Ability to work both autonomously and as part of a team in a large, complex, dynamic and sophisticated environment
• Proficiency in Windows with expertise in Microsoft Office suite of products
• Familiarity with a large-scale CRM would be an asset
• Ability to keep abreast of Canada Revenue Agency and University policies, procedures, and guidelines related to charitable gifts.

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Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.