Description
Are you an exceptionally organized professional who enjoys bringing structure, efficiency, and attention to detail to a growing creative business? We are seeking an Operations Coordinator & Bookkeeper to support our interior design, renovation, and home staging projects. Working closely with our Project Manager, Interior Designers, Site Coordinator, and leadership team, you will play an essential role in keeping projects organized, systems running smoothly, and clients receiving an exceptional experience from start to finish.
This multifaceted role combines project coordination, financial administration, and operational support. You will manage accounts payable and receivable processes, including invoice processing, payment coordination, client billing, expense tracking, and maintaining accurate financial records within JobTread, QuickBooks Online, Dext, and other systems. You will also support project scheduling, procurement, vendor coordination, purchase orders, delivery tracking, client intake, and maintaining detailed project documentation to ensure every detail is handled with care.
The ideal candidate is highly organized, proactive, and detail-oriented, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. You are a collaborative team player who enjoys working alongside designers, project managers, trades, and leadership while taking ownership of your responsibilities. If you thrive on creating order, improving processes, and supporting a team that creates beautiful spaces, this could be the perfect opportunity for you.
Responsibilities
$43
Qualifications
• Minimum 3 years of experience in administrative support, office coordination, bookkeeping, accounts payable, or accounts receivable.
• Previous experience within interior design, residential construction, home staging, renovation, or real estate is highly preferred.
• Diploma or Degree in Accounting, Business Administration, or a related field is considered an asset.
• Direct, hands-on experience with JobTread and/or QuickBooks Online is required.
• Strong proficiency with financial and administrative software, including Dext, EFT/payment platforms, Google Workspace, and cloud-based file management systems.
• Valid driver's license and access to a reliable vehicle for occasional site visits, staging support, deliveries, and local errands.
• Excellent verbal and written communication skills with a professional, client-focused approach.
