Title: Indirect Cost Analyst

State Role Title: Financial Services Spec II

Hiring Range: $90,640 - $93,171

Pay Band: 5

Agency: Virginia Department of Health

Location: VDH-Central Office

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Indirect Cost Analyst is responsible for the calculation, drawdown, reconciliation, and financial oversight of indirect cost recoveries across a diverse portfolio of federal and state grants. This role ensures accuracy, compliance, and timeliness of indirect cost journals/etc., supporting financial reporting, audit readiness, and overall grant integrity.

This position works cross-functionally with Office of Grants Administration (OGA), Office of Financial Management (OFM), Program offices, and leadership to ensure that indirect cost recovery is properly calculated, recorded, reconciled, and aligned with approved cost allocation plans and federal regulations (e.g., 2 CFR 200).

Minimum Qualifications

1. Analytical Skills, to include strong problem-solving and investigative mindset
2. High attention to detail
3. Documented experience identifying discrepancies and trace root causes
4. Organized and process-driven
5. Documented ability to manage recurring deadlines (monthly draws, reconciliations)
6. Documentation-focused (audit readiness mindset)
7. Advanced Excel skills (pivot tables, formulas, reconciliation models, VLOOKUP, XLOOKUP, data automation, dashboard experience, etc.)

Additional Considerations

1. Working knowledge of indirect cost rates / NICRA / cost allocation plans
2. Working knowledge of federal grant draw systems (PMS, ASAP, etc.)
3. Working knowledge of 2 CFR 200 (Uniform Guidance)
4. PowerBI experience

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position. Supplemental questions are encouraged to be answered in a comprehensive manner and reference any pertinent knowledge, skills, and abilities as well as any previous experience that relates to the position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

Contact Information

Name: Mariona Taylor

Phone: N/A



In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.