Salary : $83,595.64 - $108,825.41 Annually
Location : Gilroy Campus
Job Type: Full-Time
Job Number:Department: Human Resources
Opening Date: 07/27/2026
Closing Date: 8/17/2026 11:59 PM Pacific
Bargaining Unit: N/A
Definition Under general supervision, to provide specialized confidential administrative support to the Human resources department; to collect and prepare materials used in employer-employee relations, collective bargaining negotiations, and grievance proceedings; to compose advertising copy for job announcements and place advertisements; to process new employees including paperwork, orientation and benefits enrollment; to coordinate recruitment efforts; to provide customer service; and to perform related duties as assigned.
Distinguishing Characteristics The ideal candidate will have a bachelor's degree in human resources, business, public administration, or a related field, and/or equivalent experience working in a human resources department. The successful candidate will demonstrate excellent verbal and written communication skills, exceptional interpersonal and customer service abilities, and a commitment to providing responsive, high-quality support to employees, applicants, and campus community members. This position is primarily responsible for coordinating the District's recruitment and hiring processes including managing the applicant tracking system, NeoEd and implementing changes to streamline the processes. As such, the ideal candidate will have excellent attention to detail, a high degree of accuracy, and a strong sense of personal accountability. They will be able to effectively prioritize competing responsibilities, manage multiple recruitments and projects simultaneously, and consistently follow through on assignments in a timely manner. The Human Resources Office is a dynamic, fast-paced environment that requires flexibility, adaptability, and sound judgment. The successful candidate will thrive in an environment with frequent interruptions, shifting priorities, and time-sensitive deadlines while maintaining professionalism, organization, and a high level of customer service. They will demonstrate strong follow-up skills, the ability to anticipate next steps, and a commitment to ensuring tasks are completed accurately and efficiently. The ideal candidate will be self-motivated, able to work both independently and collaboratively as part of a team and committed to maintaining confidentiality while exercising discretion in handling sensitive information. Desirable qualifications include experience using Ellucian Banner HR/Payroll or a comparable Human Resources Information System (HRIS), experience coordinating recruitment and onboarding processes, and a working knowledge of California employment laws, regulations, and human resources practices, preferably within a California Community College or other public sector environment.
Essential Duties The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties, and not all duties listed are necessarily performed by each employee in the job title.
• Completes essential human resource projects such as conducting salary surveys, assembling materials in response to legal process, and implementing programs and administrative decisions;
• Gathers and documents information for employee grievances, salary decisions, budgets and contractual negotiations; assembles detailed materials under considerable time constraints using specialized software applications;
• Coordinates the selection of faculty, administrative, supervisory and classified employees; requests and assembles screening and interviewing committees, and assists with their orientation and training; prepares recruitment files; and schedules meetings and interviews;
• Informs candidates of each step of the hiring process and outcome; composes written correspondence including offers and regrets; and prepares candidates for interviews;
• Posts new and open positions internally following district policies and contractual agreement; initiates advertising and assists in selecting media; prepares advertisements; and posts openings on College web site.
• Process newly hired employees including conducting orientation; completing and distributing paperwork; entering data into information systems; and explaining and scheduling procedures required for compliance with Health and Safety codes such as fingerprinting and tuberculosis test;
• Coordinates benefits program including enrollment and communication; updating employee data; coordinating communications among carriers, broker, employees and retirees; and participating with supervisor in resolving complaints;
• Coordinates the annual performance review forms and processes;
• Coordinates and administers employee testing and interviewing for Spanish speaking stipend;
• Maintains and stores employee files and protects the confidentiality of privileged and sensitive information;
• Prepares purchase orders for department expenditures; maintains an inventory of supplies and forms; and monitors expenses against budget;
• Provides customer service to District personnel, staff and the public; informs and assists regarding matters such as job availability, salary, qualifications, policies and procedures.
• Serves as Human Resources Department receptionist; greets and directs visitors; initiates, answers and directs telephone calls; takes messages; routes mail; and schedules meetings and appointments;
• Develops and maintains a variety of forms, records, logs, schedules, lists and data bases.
Minimum Qualifications, Education, and Experience Knowledge of:
• Basic human resource administration, practices and terminology.
• Office procedures, organization and records maintenance.
• Personal computer operations including word processing, spreadsheets and data bases. English grammar, spelling, punctuation and composition.
• Proper handling and protection of employer-employee relations, collective bargaining, and other highly sensitive information.
• Basic arithmetic.
Skills and Abilities:
• Composing correspondence, memos and reports.
• Using basic computer software applications including spreadsheet and word processing.
• Interpreting and following policies, procedures and regulations.
• Communicating and explaining human resources programs.
• Establishing and maintaining effective working relationships with employees and external customers at all levels.
• Maintaining accurate, detailed records and files.
• Setting priorities and meeting deadlines with frequent interruptions.
• Organizing and coordinating interviews and committee meetings.
• Maintaining the confidentiality of employer-employee relations, collective bargaining, and other sensitive information.
Other Requirements: Must possess a valid California driver's license and have a satisfactory driving record. Specified positions within this class may require certification of bilingual skills.
Illustrative Education and Experience:
A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to:
• Completion of high school
AND
• two years of administrative experience, preferably in the area of human resources administration.
Physical Characteristics: The physical abilities involved in the performance of essential duties are: Vision sufficient to read computer screens and handwritten and printed documents; manual dexterity to operate keyboards and manipulate papers; speech and hearing to obtain and relay information; and bending and reaching to obtain or replace files and records. This work is performed indoors in a typical office environment. The physical characteristics described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The district provides an excellent benefits package for full-time employees. The benefit package includes medical, dental, and vision coverage for you and your eligible dependents and life insurance on your behalf in the amount of $50,000. The district also offers a Section 125 program that allows participation in pre-tax reimbursable medical and dependent care cost programs. Additionally, the district offers a 1% matching contribution to CalPERS 457 deferred compensation program to enhance your retirement options.
Part-time employees who work an average of 25 hours per week over the course of a year, may choose to receive benefits on a pro-rated basis.
01
I have read and understand that all required attachments must be included with my online application and submitted by the close date and time in order to move forward in the recruitment process. I understand that I will be disqualified from the recruitment process if all required documents are not submitted (with this application) by the close date and time. I understand that if I attach a resume and/or cover letter in lieu of completing any portion of the application, my application is incomplete and will not be considered for this examination, and my application will not be further processed. This statement applies to all applicants, including current Gavilan College employees.I understand that if I submit more than one application, my newest application will be considered, and all others will be considered duplicates and will not be reviewed.I have read the above statements carefully and understand them to their fullest.
02
I understand that I must provide a working email address on my application where I will receive notifications regarding the status of my application and if selected for interview, I will be email notified to self-schedule my interview.
03
Describe your commitment to diversity, inclusion, accessibility and anti-racism and how your experiences have prepared you to advance our District's and state's commitment to these values.
04
Do you have at least two years of administrative experience?
05
I understand that recruitment-related notifications may be sent to my email account's junk or spam folder. It is my responsibility to monitor these folders after the position's closing date to ensure I do not miss any communications regarding the status of my application or interview scheduling.
06
Do you have a High School diploma or GED?
07
Administrative experience in human resources is not required but is preferred, do you have at least two years of experience in this area?
Required Question
