Salary: $77,432.81 - $100,802.59 Annually
Location : Gilroy Campus
Job Type: Full-Time
Job Number: 202500062
Department: Human Resources
Opening Date: 06/17/2025
Closing Date: 7/7/2025 11:59 PM Pacific
Bargaining Unit: N/A

Definition
Under general supervision, to provide specialized confidential administrative support to the Human Resources department: to collect and prepare materials used in employer-employee relations, collective bargaining negotiations, and grievance proceedings; to compose advertising for job announcements and place advertisements; to process new employees including paperwork, orientation, and benefits enrollment; to coordinate recruitment efforts; to provide customer service; and to perform related duties as assigned.
Ideal Candidate:
The ideal candidate for this position is an equity-minded individual who understands the importance of holding ourselves accountable for closing equity gaps and engaging in equitable practices. Gavilan strives to attract candidates who view the elimination of inequities as an individual and collective responsibility and who can reframe inequities as a problem of practice. The ideal candidate understands the mission and purpose of the Human Resources department and demonstrates a commitment to customer service, effective cross campus collaboration, transparent decision-making, purposeful service to the community and culturally responsive practices.

The ideal candidate will have a bachelor's degree in human resources, business, public administration, or a related field, and/or equivalent experience working in a human resources department. Strong verbal and written communication skills are essential, along with excellent interpersonal and customer service skills. This position may be responsible for managing the recruitment process, performing employee database transactions, assisting with health benefit processing and onboarding new employees. As such, keen attention to detail and a high degree of accountability are critical. The successful candidate will demonstrate the ability to work effectively both independently and as part of a team. Desirable qualifications include experience using Ellucian Banner HR/Payroll or a similar Human Resources Information System (HRIS), prior recruitment experience, and a working knowledge of human resources laws and regulations relevant to California Community College district.
Essential Duties

• Completes essential human resource projects such as conducting salary surveys, assembling materials in response to legal process, and implementing programs and administrative decisions;
• Gathers and documents information for employee grievances, salary decisions, budgets and contractual negotiations; assembles detailed materials under considerable time constraints using specialized software applications;
• Coordinates the selection of faculty, administrative, supervisory and classified employees; requests and assembles screening and interviewing committees, and assists with their orientation and training; prepares recruitment files; and schedules meetings and interviews;
• Informs candidates of each step of the hiring process and outcome; composes written correspondence including offers and regrets; and prepares candidates for interviews;
• Posts new and open positions internally following district policies and contractual agreement; initiates advertising and assists in selecting media; prepares advertisements; and posts openings on College web site.
• Process newly hired employees including conducting orientation; completing and distributing paperwork; entering data into information systems; and explaining and scheduling procedures required for compliance with Health and Safety codes such as fingerprinting and tuberculosis test;
• Coordinates benefits program including enrollment and communication; updating employee data; coordinating communications among carriers, broker, employees and retirees; and participating with supervisor in resolving complaints;
• Coordinates the annual performance review forms and processes;
• Coordinates and administers employee testing and interviewing for Spanish speaking stipend;
• Maintains and stores employee files and protects the confidentiality of privileged and sensitive information;
• Prepares purchase orders for department expenditures; maintains an inventory of supplies and forms; and monitors expenses against budget;
• Provides customer service to District personnel, staff and the public; informs and assists regarding matters such as job availability, salary, qualifications, policies and procedures.
• Serves as Human Resources Department receptionist; greets and directs visitors; initiates, answers and directs telephone calls; takes messages; routes mail; and schedules meetings and appointments;
• Develops and maintains a variety of forms, records, logs, schedules, lists and data bases.

Minimum Qualifications, Education, and Experience

Knowledge of:

• Basic human resource administration, practices and terminology.
• Office procedures, organization and records maintenance.
• Personal computer operations including word processing, spreadsheets and data bases.
• English grammar, spelling, punctuation and composition.
• Basic arithmetic.
• Proper handling and protection of employer-employee relations, collective bargaining, and other highly sensitive information.

Skill in:

• Composing correspondence, memos and reports.
• Using basic computer software applications including spreadsheet and word processing. Interpreting and following policies, procedures and regulations.
• Communicating and explaining human resources programs.
• Establishing and maintaining effective working relationships with employees and external customers at all levels.
• Maintaining accurate, detailed records and files.
• Setting priorities and meeting deadlines with frequent interruptions.
• Organizing and coordinating interviews and committee meetings.
• Maintaining the confidentiality of employer-employee relations, collective bargaining, and other sensitive information.

Other Requirements: Must possess a valid California driver's license and have a satisfactory driving record. Specified positions within this class may require certification of bilingual skills.

ILLUSTRATIVE EDUCATION AND EXPERIENCE: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to: Completion of high school and two years of administrative experience, preferably in the area of human resources administration.

PHYSICAL CHARACTERISTICS: The physical abilities involved in the performance of essential duties are: Vision sufficient to read computer screens and handwritten and printed documents; manual dexterity to operate keyboards and manipulate papers; speech and hearing to obtain and relay information; and bending and reaching to obtain or replace files and records. This work is performed indoors in a typical office environment.

NON-DISCRIMINATION: Gavilan College is an equal opportunity/affirmative action/Title IX/Employer of Disabled, committed to hiring a diverse staff. All qualified individuals regardless of race, color, religion, sex, national origin, age, disability, military status, sexual orientation, or marital status are encouraged to apply. If you have a verifiable disability and require accommodation to complete an application, please contact the Human Resources Office at (408) 852-2823

APPLICATION PROCESS:

You can now apply online by clicking on the job title you are interested in and clicking on the "Apply" link! After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can upload it from a saved document on your computer, or manually enter your personal information.

Online applications are stored on a secure site. Only authorized employees and hiring authorities have access to the information submitted.

It is important that your application show all the relevant education and experience you possess. Applications will be rejected if incomplete.

Please be aware, the District does not reimburse for expenses related to the recruitment process.

All applicants for faculty and academic administrators must meet the minimum qualifications for the discipline as specified in Minimum Qualifications for Faculty and Administrators in California Community Colleges, published by the Board of Governors of the California Community Colleges. All degrees and credits earned in fulfillment of minimum requirements must be from accredited institutions. Applicants who do not meet the minimum stated educational qualifications may apply for equivalency by submitting the Supplemental Application for Equivalency.

FOREIGN DEGREE HOLDERS

For positions requiring a degree, all foreign degree credentials must be evaluated by a third party to determine the equivalent U.S. degree and major, and the Foreign Credential Evaluation must be attached to your application before your application will be considered. Not attaching your Foreign Credential Evaluation will render your application incomplete. Evaluations should provide the name of the institution attended, a description of your credentials, the major field of study, and the U.S. equivalent for each credential. For a list of evaluating agencies, visit the State of California Commission on Teacher Credentialing. Note: Even if you obtained your graduate degree(s) in the U.S., you must attach a Foreign Credential Evaluation for your undergraduate degree if it was obtained outside the U.S.

For technical assistance, please contact NEOED's Applicant Support Line at 855-524-5627 or Email: [email protected] if your needing help with your online applicant account. Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.
The district provides an excellent benefits package for full-time employees. The benefit package includes medical, dental, and vision coverage for you and your eligible dependents and life insurance on your behalf in the amount of $50,000. The district also offers a Section 125 program that allows participation in pre-tax reimbursable medical and dependent care cost programs. Additionally, the district offers a 1% matching contribution to CalPERS 457 deferred compensation program to enhance your retirement options.

Part-time employees who work an average of 25 hours per week over the course of a year, may choose to receive benefits on a pro-rated basis.
01

Do you have a High School diploma or GED?

• Yes
• No

02

Do you have at least two years of administrative experience?

• Yes
• No

03

What is your understanding of diversity, equity, inclusion, and accessibility, and how have your experiences prepared you to advance our District's commitment to D.E.I.A. (Diversity, Equity, Inclusion, Accessibility)?
04

I have read and understand that all required attachments must be included with my online application and submitted by the close date and time in order to move forward in the recruitment process. I understand that I will be disqualified from the recruitment process if all required documents are not submitted (with this application) by the close date and time. I understand that if I attach a resume and/or cover letter in lieu of completing any portion of the application, my application is incomplete and will not be considered for this examination, and my application will not be further processed. This statement applies to all applicants, including current Gavilan College employees.I understand that if I submit more than one application, my newest application will be considered, and all others will be considered duplicates and will not be reviewed.I have read the above statements carefully and understand them to their fullest.

• Yes
• No

05

I understand that I must provide a working email address on my application where I will receive notifications regarding the status of my application and if selected for interview, I will be email notified to self-schedule my interview.

• Yes
• No

Required Question