Posting Details (Default Section)
Position Title Human Resources Specialist
Special Instructions to Applicants NOTE : New employees will be placed at the first step which is $90,408 per year, second step $94,968 per year or third step at $99,780 per year (depending upon experience). Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on annual basis, until the maximum step of $110,136 per year is reached on the salary schedule.
Recruitment Type: Open (Internal and External applicants)
Location District Office
Posting Number 0002333
# of Openings 2
Range 68
Salary YEARLY: $90,408, step 1 - $110,136, step 5, see special instruction for step placement
Position Status Permanent
Overtime Status Non-Exempt (eligible)
Position Full-Time
If temporary, employment duration: N/A
# of Hours Scheduled Per Week 40
Work Schedule By Day and Work Hours Monday- Friday
8:00am - 5:00pm
Shift Differential % N/A
# of Months 12
Non-work Periods: N/A
EEO Job Category Professional (Non-Faculty)
Employee Group Confidential
Department M1020-Human Resources
Position Definition Under general supervision, performs a wide variety of responsible para-professional and technical duties in support of Districtwide human resources functions and activities including in the areas of employee processing, employment recruitment and selection, personnel record keeping, and related services and activities; provides a variety of information and guidance related to human resources procedures, rules, requirements, standards, salaries, and benefits, and performs other related duties as required.
Distinguishing Characteristics This is a para-professional human resources class where generalist expertise is utilized to perform routine to moderately difficult human resources functions under general supervision.
Examples of Duties/Essential Functions Duties/essential functions may include, but not be limited to, the following: - Receives, checks, verifies and recommends personnel actions regarding employment, separations, leave requests, and status changes for academic, management, and classified personnel ensuring that work is completed in a timely, accurate and effective manner.
- Performs a variety of employee processing duties related to the hiring of new employees including auditing all personnel requisitions, verifying candidates meet minimum qualifications, assigning salary placement, status, and academic discipline per applicable contract language.
- Enters information into human resources information system.
- Oversees out-of-classification assignments, job openings and closings, hires, terminations, promotions, and transfers.
- Trains, schedules and provides lead direction and technical assistance to human resources staff as directed.
- Researches and makes recommendations on contract language and human resources policies.
- Updates human resources information system as necessary; identifies and troubleshoots problems with employee data base.
- Organizes and implements the recruitment process of assigned College and/or District positions.
- Verifies and audits requests for filling positions; prepares job announcements, supplemental questionnaires, and advertisements and coordinates with hiring managers throughout the process.
- Acts as information source regarding human resources procedures, rules, requirements, standards, collective bargaining agreements, codes and regulations salaries, and benefits.
- Collects, summarizes, and analyzes information and prepares reports on various human resources data; compiles and prepares data necessary to produce technical reports in compliance with established District or governmental laws, regulations, codes, policies and procedures.
- Prepares and audits board agenda items and reports for the District Governing Board agenda.
- Creates and audits human resources system files for use during the annual budget process.
- Develops and maintains lists of open positions and budget file.
- Assists in the development and revision of District personnel and related policies, manuals, procedures, forms, etc.
- Researches, gathers statistics and resolves various issues related to salary, employee information and status, and related areas.
- Assists in developing MIS staff data reporting to State Chancellor's Office; Maintains a variety of confidential personnel records.
- Records and updates employee status changes as necessary.
- Operates a variety of office equipment including a computer, printer, copier, and facsimile machine.
- Utilizes various computer applications and software packages.
- Performs other related duties as required.
Minimum Qualification-Education/Experience EDUCATION :Equivalent to completion of an AA/AS degree from an accredited college with course work in human resources management, business administration, public administration, labor relations or a related field. Two additional years of technical work experience in human resources may be substituted for one year of college.
EXPERIENCE :Three years of responsible experience in performing technical human resources assignments. This experience should have included interpreting collective bargaining agreements, handling sensitive and confidential material, handling multiple and complex tasks simultaneously, and setting priorities.
License/Certification: A valid Class C California Driver's License.
Minimum Qualification-Knowledge Of Human resources functions and procedures; principles and practices of recruitment, selection, salary and benefits administration, classification, supervision, training, and record keeping; laws, rules, regulations, and collective bargaining provisions impacting human resources programs; modern office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; customer service and public relations methods and techniques; mathematical principles; principles of business letter writing and basic report preparation; principles and practices of statistical and administrative research and report preparation; and methods and techniques for record keeping and filing.
Minimum Qualification-Skill To N/A
Minimum Qualification-Ability To Perform a variety of para-professional and technical duties in a variety of areas related to the human resource function; understand the organization, operation, and services of the District as necessary to assume assigned responsibilities; enter and retrieve data using a personal computer with speed and accuracy; compile, analyze, and summarize information and data; perform mathematical calculations quickly and accurately; prepare comprehensive reports; communicate effectively and tactfully in both oral and written form; analyze situations accurately and adopt an effective course of action; use independent judgment, initiative and problem solving skills; interpret and apply human resources rules, laws, policies and collective bargaining agreements with good judgment; establish and maintain accurate records and files; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; research files and prepare statistical reports and analyses; coordinate activities and meet critical deadlines; operate and use modern office equipment including a computer and various software packages; establish and maintain cooperative working relationships with those contacted in the course of work.
Desirable Qualifications - HR Generalist experience preferred.
- Previous work experience in public sector human resources, payroll, recruitment.
- Knowledgeable of faculty employment processing and scheduling.
- Experience managing and tracking salary accounts.
- Demonstrated ability to coordinate workflow as a human resources processing team member, in a higher education K-12 or public sector setting.
- Demonstrated experience working in a fast-paced environment that requires efficiency and accuracy.
- Experience in exercising independent judgment and interpretive ability in resolving employee problems.
- Experience applying human resources procedures, collective bargaining agreements, laws, and rules.
- Experience operating ERP computer systems (e.g. Datatel Colleague, SAP , Oracle , Banner, Workday, and Peoplesoft).
- Experience in generating HR reports, interpreting and acting on the output.
Job Open Date: 09/03/2026
Job Close Date: 09/25/2026
Open Until Filled No
Foreign Degree and Credit Statement: In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services ( NACES ) agency
www.naces.org prior to the implementation of the equivalency process. You must upload your evaluation with your application when you apply for this position to be considered. We cannot accept foreign degree evaluations after the closing date. The candidate bears all responsibility and costs associated with obtaining the evaluation.
Employee Benefits: Insurance: The district offers health, vision, dental and life insurance for monthly classified employees and managers/supervisors and their eligible dependents. Monthly classified employees and managers/supervisors covered by another health medical plan may waive District coverage and receive a monthly cash stipend.
Retirement: Most employees are members of the PERS (Public Employees Retirement System). Faculty employees and Academic Managers are members of the STRS (State Teachers Retirement System).
Police Service employees are members of Safety Public Employees Retirement System.
Deferred Compensation: The District offers two optional deferred compensation plans. Eligible employees have a choice of the 457, 403b plans and a selection of savings and investment options.
Leave Allowance: The District offers monthly eligible classified employees and managers/supervisors a generous vacation and sick leave benefits as well as 20 paid holidays annually (which can vary based on length of winter break).
Additional Benefits: The District also offers monthly eligible classified employees and managers/supervisors educational reimbursements, employee assistance programs, a travel assistance plan, longevity compensation, retiree benefits, employee discounts on health memberships and a comprehensive wellness program.
For further information regarding benefits eligibility and details please refer to the following documents available on the 4CD website
Classified Employees Local 1 Contract (Article 20-Benefits):
https://www.4cd.edu/hr/localonecontract/2022-2025%20Local%201%20Contract.pdfManagers/Supervisors/Confidential Personnel Manual (Section 8-Insurance Benefits):
https://www.4cd.edu/gb/policies-procedures/manuals/MSC_08.pdf
